VOIP AND BROADBAND

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for VoIP telecom services. The Bureau of Reclamation, Upper Colorado Region, is seeking these services.

• The core requirement is for "IT AND TELECOM - NETWORK: TELECOM ACCESS SERVICES".

• The solicitation includes a Base Year and four Option Years for these services.

• The contract type is not explicitly stated, but it is an RFQ.

• The period of performance for the Base Year is 04/01/2026 to 03/31/2031.

• Option Years extend the period of performance annually through 03/31/2031.

• Estimated value is not stated.

• The Offer Due Date is 03/20/2026 at 2330 MD.

• Evaluation criteria are not detailed in this document.

• The acquisition is set aside 100.00% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 517111 with a size standard of 1,500.

• The solicitation number is 140R402600029.

• Delivery for the Base Year is specified as 03/31/2031.

• Specific delivery and performance dates are listed for each year (Base and Options).

Performance Work Statement (PWS)

To procure commercially available VoIP SIP Trunk services for the Bureau of Reclamation's Elephant Butte Field Division office, as their current provider is eliminating SIP services.

• Provide all necessary personnel, equipment, tools, materials, supervision, and incidental services for SIP trunk service.

• The contractor will provide a commercially available VoIP SIP Trunk.

• The SIP trunk/circuit will be installed at the Elephant Butte Field Division office in Truth or Consequences, NM.

• The circuit must provide external dial-tone.

• Port specific DIDs (Direct Inward Dialing Numbers) including 575.894.6661, 575.223.9910 - 9949, 575.894.3651, and 575.894.7657.

• The contractor will coordinate the cut-over of existing service with the designated Quality Assurance Evaluator (QAE).

• Guarantee 99.99% uptime.

• Guarantee bandwidth commensurate with the location's circuit.

• Maintain low network latency and packet loss.

• Provide 24/7/365 technical support and consultation for circuits and associated hardware.

• Send email notifications for system updates.

• Period of Performance: Anticipated term is April 1, 2026 – March 31, 2031 (60 months total). This includes a base period and four option years, with subsequent years subject to cancellation.

• Place of Performance: Elephant Butte Field Division, 4696 Hwy 51, Truth or Consequences, NM 87901.

• PBX Make and Model: Cisco VoIP Gateway (ISR 4331).

• SIP Related Requirements: IP authentication.

• 911 Reported Address: All DIDs.

• CCPs (Concurrent Call Path): 10.

• Directory Listing: Bureau of Reclamation, Elephant Butte Field Division.

• Calling Name Delivery: Name and Number.

• Telephone Number for Outbound Calls: US GOVT DOI and each station number.

• Line Restrictions: No blocking.

• PIC and LPIC: Carrier selected based on value.

• Payment: In arrears, after invoice acceptance via www.ipp.gov.

Form / Attachment / Pricing Sheet

This document, "Schedule B Pricing," outlines the pricing structure for the EB VOIP and Broadband opportunity. It serves as a template for offerors to provide their pricing for the base year and four option years.

• CLIN (Contract Line Item Number): Identifies distinct line items for services.
• Supplies/Services: Specifies "EB VOIP and Broadband" for the Base Year and subsequent Option Years.
• Quantity and Unit: "1 AU" (likely 'Activity Unit' or similar) per year.
• Unit Price: Placeholder for the monthly unit price.
• Total Amount: Placeholder for the total annual amount.
• Delivery ARO: Placeholder for delivery after receipt of award.
• Period of Performance: Details the dates for the Base Year (4/1/2026 - 3/31/2027) and subsequent Option Years.

Offeror quotations must include:

• A description of the service provided.
• Lead time for delivery after receipt of award.
• A statement of ability to meet rapid response times for onsite maintenance.

This schedule is critical for bidders to understand the expected pricing format and provide their cost proposals. It details the structure for the base year and option years, requiring specific information on services, lead times, and maintenance response capabilities.

Other / Unclassified

This document, titled "Clauses," incorporates by reference various Federal Acquisition Regulation (FAR) clauses and includes specific deviations and requirements applicable to contracts for commercial items and services. It details standard contract terms, conditions, and representations that bidders must adhere to.

• Incorporation by Reference: Many clauses are incorporated by reference, with full text available upon request or online at www.acquisition.gov.
• Commercial Items: Clauses like 52.212-4 (Contract Terms and Conditions – Commercial Items) and 52.212-5 (Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services) are central, outlining requirements for commercial acquisitions.
• Deviations: Clause 52.252-6 addresses authorized deviations in clauses, and provision 52.252-5 covers deviations in provisions.
• Key Requirements: Includes clauses related to System for Award Management (SAM) maintenance (52.204-13), CAGE code maintenance (52.204-18), accelerated payments to small business subcontractors (52.232-40), and various prohibitions (e.g., Kaspersky Lab, ByteDance, certain telecommunications equipment).
• Small Business: Several clauses pertain to small business utilization, set-asides, and subcontracting plans (e.g., 52.219 series).
• Labor Standards: Clauses related to Service Contract Labor Standards, minimum wages, and paid sick leave are included (e.g., 52.222 series).
• Buy American/Trade Agreements: Clauses 52.225-1 (Buy American-Supplies) and 52.225-3 (Buy American-Free Trade Agreements-Israeli Trade Act) are noted.
• Payment: Electronic invoicing via the Invoice Processing Platform (IPP) is required (DOI-AAAP-0028).
• Contracting Officer's Representative (COR): Clause WBR 1452.201-80 defines the COR's authorities and limitations.
• Options: Clauses 52.217-8 (Option to Extend Services) and 52.217-9 (Option to Extend the Term of the Contract) outline potential contract extensions.

This document is critical for understanding the mandatory terms, conditions, and compliance requirements that will govern any resulting contract. Bidders must review these clauses to ensure their offers meet all regulatory and contractual obligations, particularly concerning commercial item acquisitions, small business participation, labor standards, and payment procedures. The inclusion of specific prohibitions and representations (e.g., telecommunications equipment, confidentiality agreements) requires careful attention during proposal preparation.

Sources Sought Notice

This notice is issued by the Bureau of Reclamation, Elephant Butte Field Division, to identify businesses capable of providing SIP trunk service for their Enterprise Cisco VoIP system. The current carrier is discontinuing SIP services, necessitating a new provider to maintain local and long-distance telephone access.

• Provide one (1) commercially available VoIP SIP trunk.

• Install the SIP trunk/circuit at the Elephant Butte Field Division, HC 32, Box 312, Truth or Consequences, NM 87901.

• Provide a performance-based Service Level Agreement (SLA) guaranteeing 99.99% uptime, maintaining adequate bandwidth, low network latency, and minimal packet loss.

• Offer 24/7/365 technical support and consultation.

• Send email notifications for system updates.

• The Bureau of Reclamation will continue to manage the telephone system and government-owned equipment.

• Procurement will follow FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 13 (Simplified Acquisition Procedures).

• This is a Sources Sought Notice, not a Request for Proposals (RFP) or Invitation for Bids (IFB).

• Interested small businesses should submit responses (5 pages or less) detailing their capabilities.

• Responses must include: Company Name, DUNS, Contact Information, Address, Business Size Classification (including employee count and years in business), and company abilities related to the requirements, including potential manufacturers.

• Responses are not offers and cannot be accepted to form a binding contract.

• This notice is specifically seeking responses from interested small businesses.

• The potential NAICS code is 517111 with a small business size standard of no more than 1,500 employees.

• Vendors must be registered in SAM.gov prior to responding to any future solicitation.

• Point of Contact: Brittney Murphy (bmurphy@usbr.gov)

• Responses are due by the deadline stated in the announcement (monitor SAM.gov for updates).