DA10--Intent To Sole Source Qgenda System (Base plus four)

Solicitation / RFP / RFQ

This solicitation is for an internet-based scheduling system for the Atlanta Veterans Affairs Health Care System (VAHCS). The system will provide 24/7 on-call scheduling for Surgery and Medicine Care Lines, and automated work schedule building for the Emergency Department. The contractor will provide deployment, configuration, training, maintenance, and technical support for the QGenda brand or equivalent solution.

• FedRAMP Certified & ATO Authorized: The solution must meet Federal Risk and Authorization Management Program (FedRAMP) certification and Authority to Operate (ATO) authorization for cloud-based products.

• 24/7 On-Call Schedule Building: A 100% web-based system for building and maintaining on-call schedules for approximately 100 Physician Staff.

• 24/7 Automated Work Schedule Building: A 100% web-based system for the Emergency Department.

• Reporting Tools: Live, on-demand, and exportable reports for shift metrics.

• Mobile Accessibility: Services accessible via iPhone and Android mobile applications.

• Integration: Ability to integrate with Microsoft Outlook, Gmail, and the VA’s Single Sign-on Vendor.

• Data Security: Must not compromise employee or Veteran's Protected Health Information (PHI) or Personally Identifiable Information (PII).

• Support: US-based consultative and technical support.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: One base year with four (4) one-year options.

  • Base Year: June 14, 2026 – June 13, 2027
  • Option Years 1-4: June 14, 2027 – June 13, 2031

• Estimated Value: $47 Million (This appears to be an estimate for the total contract value, not necessarily the base year).

• Offers must be submitted by the exact time specified.

• The Government intends to evaluate offers and award without discussions, so initial offers should be the best terms.

• Evaluation factors are not fully detailed but will include Technical and Past Performance.

• Offer Due Date: April 10, 2026, 12:00 PM EDT.

• The acquisition is unrestricted.

• No physical equipment will be installed; services are cloud-based.

• Contractor must provide access within 30 days of award.

• Various FAR and VAAR clauses are incorporated by reference, including those related to cybersecurity, data privacy, and payment procedures.

Solicitation / RFP / RFQ

This is an intent to award a sole source contract for the Qgenda System, including base and four option years. The Department of Veterans Affairs (VA) Central Alabama Veterans Health Care intends to award this contract to GOVERNMENT MARKETING AND PROCUREMENT LLC (GMP), a Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The core requirement is the Qgenda System.

• The system must integrate with Vocera and University Affiliates.

• Contract Type: Sole Source

• Contractor: GOVERNMENT MARKETING AND PROCUREMENT LLC (GMP)

• Period of Performance: Base plus four option years.

• This is an intent to award a sole source contract. However, if a vendor believes their system can integrate with Vocera and that this requirement should be competed, they must submit details of their system, including proof of integration with Vocera.

• Interested parties must submit their interest and system details to quincy.alexander@va.gov on or before April 9th, 3:00 PM EST.

• The intended awardee is a Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The current contract for this requirement is 36C24721P1354 with the same company.

• Market research indicated no other systems found that integrate with Vocera.

• The relevant NAICS code is 513210 (Software Publishers). The previous NAICS code considered was 511210.

• Response Date/Time/Zone: 04-10-2026 12pm EASTERN TIME, NEW YORK, USA.