DA10--Capital Assets Facilities Maintenance Software and Support

Form / Attachment / Pricing Sheet

This document is a Product Description (PD) for Capital Assets and Facilities Maintenance Software and Support for the Department of Veterans Affairs (VA), specifically for the VA Pacific Islands Health Care System (VAPIHCS) in Kapolei, HI. It outlines the requirements for a Capital Assets and Facilities Management System (CAFM).

• System Functionality: The CAFM system must include modules for As-Builts, Capital Asset Inventory (CAI), Documents, Space Management, Fire & Life Safety, Employee Management, and System Administration. It requires graphical tools for engineering drawings, space assignment, and reporting.
• Access & Hosting: Cloud-based access is required, with the software and data hosted on a vendor-maintained server. The solution must be FedRAMP approved.
• Deliverables: Includes software access, maintenance of building space assignments, online training, and ongoing support for various modules.
• Specific Modules: Details requirements for implementing As-Builts, Space, CAI, Employee, Scheduling, and Real-time Occupancy Tracking modules.
• Technical Requirements: Covers Section 508 accessibility, sustainable products, shipping instructions, VA Technical Reference Model (TRM) compliance, Zero Trust security controls, SSN reduction, IPv6 support, software licensing, and Trusted Internet Connection (TIC) requirements.
• Security & Privacy: Extensive requirements for information security, data protection, encryption, incident reporting, and system design and development.

This document defines the technical and functional requirements for a CAFM software solution. Bidders must demonstrate how their proposed solution meets these detailed requirements, including specific module functionalities, security protocols, accessibility standards, and FedRAMP compliance. It serves as the basis for proposal development and technical evaluation.

Request for Information (RFI)

This RFI is issued by the Department of Veterans Affairs (VA) for market research and planning purposes related to Capital Assets and Facilities Maintenance Software and Support. The VA is seeking information on capable sources to provide a Capital Assets and Facilities Management System (CAFM) for the VA Pacific Islands Health Care System (VAPIHCS). This system should include a Drawing / Space / Capital Asset Inventory (CAI) database, infrastructure drawings with graphical tools, and capabilities for space assignment and reporting. It must also support room and desk booking and be a multi-user, multi-tasking, cloud-based system.

• A CAFM system with a Drawing / Space / Capital Asset Inventory (CAI) database.
• Infrastructure drawings with graphical tools for storage and sharing.
• Functionality for space assignment and usage reporting.
• Tools for booking rooms and desks.
• Multi-user, multi-tasking capabilities.
• Cloud-based access.

This RFI does not commit the Government to a contract or future solicitation. It is for market research only.

• Interested Vendors must provide specific company information, including Name, Address, Point of Contact, Phone Number, Email Address, Company Business Size & Status, NAICS code(s), Socioeconomic Data, Unique Entity Identifier (UEI), and Existing Contractual Vehicles.
• For VOSB/SDVOSB concerns, proof of certification and details on planned expenditure are required.
• A brief technical summary (not to exceed 5 pages) describing the company's approach to meeting the requirements is also required.
• Responses are due no later than Noon Eastern Standard Time, March 5, 2026.
• Submissions must be sent via email to christopher.franzese@va.gov and jason.king6@va.gov.
• The email subject line should be "Capital Assets and Facilities Maintenance Software and Support".
• Proprietary information must be clearly marked.
• The email file size shall not exceed 5 MB.

Set-aside decisions may be made based on the information provided in response to this RFI.

• No marketing materials or generic capability statements will be accepted.
• All costs associated with responding are at the vendor's expense.
• Responding to this RFI does not preclude future participation.
• The VA is under no obligation to provide feedback or clarification on submitted information.
• The requirement may be delayed, canceled, or revised at any time.

Solicitation / RFP / RFQ

This is a solicitation for VLogic Software Licenses for the Akaka VA. The opportunity is identified by Solicitation Number 36C10B26Q0211 and is related to Contract Numbers VA-26-00020638 and VA-26-00036142.

The primary requirement appears to be the procurement of VLogic Software Licenses, as indicated by the attached "RFI 36C10B26Q0211 CAFM VA-26-00036142" and "Product Description - CAFM VA-26-00036142". Further details are available in the attached documents.

• Product Service Code: DA10

• NAICS Code: 541519

• Contracting Office: Department of Veterans Affairs, Technology Acquisition Center, Eatontown, NJ 07724.

• Response Date/Time/Zone: March 5, 2026, 12:00 PM Eastern Time, New York, USA.

• Archive: 99 days after the response date.

No specific set-aside information is provided in this section.

Bidders are instructed to "See attached document" for "RFI 36C10B26Q0211 CAFM VA-26-00036142" and "Product Description - CAFM VA-26-00036142", as well as "See attachments to this notice" for additional details.