Data Center AC Replacement
SOL #: PR15840627Solicitation
Overview
Buyer
State
State, Department Of
US EMBASSY ZAGREB
WASHINGTON, DC, 20520, United States
Place of Performance
Zagreb, HR-21, Croatia
NAICS
Plumbing (238220)
PSC
Air Conditioning Equipment (4120)
Set Aside
No set aside specified
Original Source
Timeline
1
Posted
Feb 9, 2026
2
Last Updated
Feb 26, 2026
3
Submission Deadline
Mar 17, 2026, 9:00 AM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Zagreb is soliciting proposals for the replacement of its Data Center Computer Room Air Conditioning (CRAC) system. This firm fixed-price purchase order aims to ensure optimal temperature and humidity control, enhance cooling efficiency, reliability, and energy efficiency for server rooms and critical equipment. The acquisition is UNRESTRICTED.
Scope of Work
The project involves a comprehensive replacement of the existing CRAC system, including:
- Demolition and disposal of outdated or malfunctioning CRAC units.
- Installation of new, energy-efficient CRAC units, including refrigerant piping, electrical connections, and integration with existing control/monitoring systems.
- Provision of temporary cooling solutions to minimize disruption during replacement.
- Maintenance of proper climate control for sensitive equipment.
- Compliance with safety standards, local codes, and environmental regulations.
- Training and handover of the new system, followed by post-installation support and warranty.
Contract Details
- Contract Type: Firm Fixed Price purchase order, payable entirely in Euro.
- Period of Performance: One-year base period with up to four one-year optional periods. Expected commencement after award.
- Set-Aside: UNRESTRICTED.
- Product Service Code: 4120 (Air Conditioning Equipment).
Submission & Evaluation
- Proposals Due: March 17th, 2026, at 16:00 CET.
- Submission Format: Quotes must be submitted in two parts (technical and pricing) via courier to the U.S. Embassy Zagreb GSO Office and via email to TodoricM@state.gov and ZagrebBids@state.gov. Files must be in MS-Word 2007/2010 or Adobe Acrobat (pdf) format, not exceeding 30MB per file. Technical parts should not contain pricing information.
- Required Documents: SF-1449, Section I (Pricing), and Section 5 (Representations and Certifications).
- Eligibility: Offerors must be registered in the System for Award Management (SAM) prior to submission.
- Award Basis: Award will be made to the lowest priced, acceptable, responsible offeror.
Additional Notes
- A site visit and pre-proposal conference will be held on March 3, 2026, at 10 AM at the U.S. Embassy Zagreb. Interested parties must contact TodoricM@state.gov by February 27, 2026, to apply for participation.
- Specific CRAC unit specifications are detailed in Attachment 1 of the solicitation document.
People
Points of Contact
Martina TodoricPRIMARY
Files
Files
Versions
Version 2Viewing
Solicitation
Posted: Feb 26, 2026
Version 1
Pre-Solicitation
Posted: Feb 9, 2026