S201--Data Room Cleanup | PO 693C60072 | Base + 4 OYs

Other / Unclassified (Award Notice)

This document is an award notice for a contract titled 'Data Room Cleanup' (PO 693C60072). It details the specifics of the awarded contract, including the award number, amount, date, and the awardee's information.

This notice is relevant to bidders as it confirms the award of the contract associated with Solicitation Number 36C24426Q0167. Key details for market research and understanding contract outcomes include:

• Award Number: 36C24426P0146
• Award Amount: $14,500.00
• Award Date: January 29, 2026
• Awardee: VA MANAGEMENT SERVICES LLC (UEI: GBPFEN4DF3X7), located in Ashburn, VA.
• Product Service Code (PSC): S201
• NAICS Code: 561720
• Set-Aside: VSA

This information can assist potential vendors in analyzing past awards, identifying successful contractors, and understanding the value of similar opportunities.

Statement of Work (SOW) / Performance Work Statement (PWS)

To outline the requirements for the quarterly cleaning of a 1500 square foot Data Room at the Wilkes Barre VAMC, ensuring an optimal operating environment and preventing dust accumulation that could impact equipment integrity.

• Provide cleaning services for the Data Room (primarily room C1-22A).

• Perform all tasks to the highest industry standards to protect sensitive equipment and data.

• Supply all necessary personnel, equipment, supplies, and supervision.

• Dusting: All accessible surfaces, including raised floor panels, equipment exteriors, cabinets, shelves, cable trays, server racks, and accessible external surfaces of servers and network equipment. Care must be taken to avoid disturbing cables and connections.

• Vacuuming: Floors, rugs, mats, air vents, and grilles using specialized equipment like HEPA-filtered vacuums.

• Surface Cleaning: Wipe down all horizontal and vertical surfaces with anti-static cleaning agents.

• Above Floor Maintenance: Clean and sanitize raised floor tiles, ensuring no debris obstructs underfloor airflow systems.

• Under Raised Floor: Clean to remove accumulated dust and debris without disturbing cabling or equipment.

• Use cleaning agents and equipment specifically designed for data room environments that will not harm sensitive electronic equipment.

• Supply all necessary materials, including anti-static cleaning agents, HEPA-filtered vacuums, microfiber cloths, and protective gear.

• Quarterly cleaning services.

• Location: Wilkes Barre VAMC, 1111 East End Boulevard Wilkes Barre, PA 18711 (Data Room C1-22A, or as otherwise specified in the resultant contract).

Solicitation / RFP / RFQ

This document lists the Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses that apply to this acquisition. It serves as a critical component of the solicitation, outlining the regulatory framework and specific requirements for potential offerors.

• FAR 52.212-1: Instructions to Offerors Commercial Products and Commercial Services.

• FAR 52.212-2: Evaluation-Commercial Products and Commercial Services.

• FAR 52.212-3: Offeror Representations and Certifications-Commercial Products and Commercial Services.

• FAR 52.212-4: Contract Terms and Conditions-Commercial Products and Commercial Services.

• FAR 52.217-9: Option to Extend the Term of the Contract (clause details duration and notice period).

• VAAR 852.219-75: VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022). This provision requires offerors to certify compliance with subcontracting limitations, specifically for services (not more than 50% to non-VIP-listed SDVOSBs/VOSBs) and construction (85% for general, 75% for special trade).

• The "Option to Extend the Term of the Contract" clause (FAR 52.217-9) indicates that the total contract duration, including options, shall not exceed 60 months.

• Offerors must review and comply with all listed FAR and VAAR provisions and clauses.

• The "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction" (VAAR 852.219-75) requires a completed, signed certification to be returned with the offer. Failure to provide this certification will render the offer ineligible for evaluation and award.

• The document explicitly references provisions related to small business concerns, including "VA Notice of Limitations on Subcontracting" and "VA Notice of Total Set-Aside for Verified Veteran-Owned Small Businesses."

• Full text of FAR provisions can be accessed at https://www.acquisition.gov/browse/index/far.

• Offerors must complete and submit the certification for VAAR 852.219-75 with their bid, quotation, or proposal.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for the Data Room Cleaning Service opportunity. It outlines the services to be provided and includes fields for quantity, unit, price, and extended amount.

• Service: Data Room Cleaning Service.
• Location: VAMC 1111 East End Boulevard, Wilkes Barre, PA 18711.
• Line Items: Includes a base year and four option years for quarterly data room cleaning services.
• Pricing Fields: Quantity, Unit, Price, Extended Amount.
• Current Pricing: All listed prices and extended amounts are currently $0.0.

Bidders should use this sheet to enter their proposed pricing for the base year and option years of the data room cleaning service. The zeroed-out prices indicate that this is a template for bidders to fill in their cost proposals for the specified services.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure a 1500 square foot Data Room at the Wilkes Barre VAMC is cleaned to a high standard, free of dust and particulate matter, to support the reliable operation of data processing equipment.

• Provide quarterly cleaning services for the Data Room.

• Perform dusting of all accessible surfaces, including raised floor panels, equipment exteriors, cabinets, shelves, and cable trays.

• Gently clean server racks, cabinets, and external surfaces of servers and network equipment, avoiding disturbance to cables and connections.

• Use HEPA-filtered vacuums for floors, rugs, mats, air vents, and grilles.

• Wipe down surfaces with anti-static cleaning agents.

• Clean and sanitize raised floor tiles and ensure underfloor airflow is unobstructed.

• Clean under raised floors to remove dust and debris without disturbing cabling or equipment.

• Use cleaning agents and equipment specifically designed for data room environments that will not harm sensitive electronic equipment.

• Contractor shall supply all necessary materials, including anti-static cleaning agents, HEPA-filtered vacuums, microfiber cloths, and protective gear.

• All cleaning tasks must adhere to industry best practices and standards for data room environments.

• Random inspections will be conducted by the COR.

• Any deficiencies identified must be corrected within 24 hours at no additional cost to the government.

• Quarterly cleaning services, one visit per quarter.

• Work to be performed Monday through Friday during Administrative Hours Only (7:00 AM - 5:00 PM).

• Location: 1500 sq ft Data Room at Wilkes Barre VAMC, 1111 East End Boulevard Wilkes Barre, PA 18711.

• Contractor staff must wear company badges with company name and employee name.

• Staff should utilize appropriate Personal Protective Equipment.

• Contractor must notify the COR or Technical Point of Contact at least two weeks in advance of a planned service.

• Government will provide access to the data room and any required badges or security clearances.