DCSC-26-RFP-068 BLD A Cooling Upgrades

Amendment / Modification

This document is Amendment No. 4 to Solicitation No. DCSC-26-RFP-068 for the Building A Cooling System Upgrade. It primarily serves to provide responses to questions submitted by prospective bidders and to confirm scheduled dates.

Key updates include:

• Confirmation of the Proposal Due Date: Tuesday, June 09, 2026, by 3:00 PM Eastern Standard Time.

• Confirmation of the Proposal Drop Off Location: DC Courts Building B, 510 4th Street, NW, 3rd FL, Bid- Room, Washington DC, 20002.

• Responses to 35 questions covering various aspects of the project, including:

  • Clarification on temporary chiller tonnage and location.
  • Confirmation of required night hours for work.
  • Clarification on liquidated damages ($1000 per calendar day).
  • Specification that HVAC air distribution system cleaning is only required for new work or existing ductwork, grilles, exposed coils, and air openings affected by construction, not the entire system.
  • Confirmation that no Amendment #2 was issued.
  • Information about an upcoming roofing project for Building A, anticipated award in Spring 2027.
  • Provision of a pre-bid sign-in sheet as an attachment.
  • Confirmation that the project is to be performed during off-hours.
  • Clarification on Quality Control Manager and Superintendent roles.
  • Confirmation that Owner is responsible for non-safety signage and furniture installation.
  • Procedures for photographic documentation.
  • Clarification on allowable chilled water, condenser water, and electrical outage durations, with blackout periods typically being normal working hours (Monday - Sunday 7AM - 5:30PM).
  • Details on temporary cooling allowance requirements, including full building load support and that power/temp chiller are provided outside SOW.
  • Confirmation that contractor is responsible for permits, inspections, and third-party approvals.
  • Clarification that crane staging and rigging are dependent on contractor's Site Logistics and Lift Plans.
  • Confirmation that work involving differing structural conditions or unforeseen deterioration will be addressed as a change order.
  • Provision of additional existing-condition documentation (2005 MEP drawings, existing TAB reports, existing controls/BAS points lists, existing sequence of operations).
  • Confirmation that controls work must be coordinated with Alberio, the Owner's authorized controls vendor.
  • Detailed phasing and sequencing requirements, including temporary chiller installation before demolition, full building cooling maintenance, and specific commissioning milestones.
  • Seasonal operational constraints for chilled water tie-ins and shutdowns, with no outages permitted during peak cooling season (June 1 - September 15) without prior approval.
  • Confirmation of contractor responsibility for refrigerant recovery, storage, disposal.
  • Statement that no additional hazardous material abatement is anticipated at this time.
  • Clarification of temporary weather protection and waterproofing responsibilities.
  • Confirmation of permitted contractor access routes and material transport methods.
  • Confirmation of structural delegated design responsibilities.
  • Anticipation of temporary removal and replacement of building components.
  • Clarification that temporary cooling/rental cooler services are intended to be excluded from the base bid.
  • Confirmation that slab opening enlargement, shaft expansion, and restroom modification are to be included in the base bid, with a deduct alternate for evaluation.
  • Direction to review contract documents for responsibilities related to special inspections and commissioning.

• The amendment lists five attachments: Building A Basement IO report, Building A Penthouse IO report, Building A MEP Drawings, Site Walk #02, and Site Walk #01.

• Proposal Due Date and Drop Off Location.

• Various sections of the original solicitation through the Q&A format.

• Bidders must acknowledge receipt of this Amendment No. 4 and attach a signed copy to their proposal. Failure to do so may result in proposal rejection.

• The proposal submission deadline remains Tuesday, June 09, 2026, by 3:00 PM EST.

Amendment / Modification

This document is Amendment No. 03 to Solicitation No. DCSC-26-RFP-068, "Building A Cooling System Upgrade."

• The "Updated Solicitation – Scheduled" section indicates changes to key dates.

• Questions Due Date: Extended to Tuesday, May 26, 2026, no later than 3:00 PM EST. Questions should be directed to Kenneth.Evans@dccsystem.gov.

• Proposal Due Date: Remains Tuesday, June 09, 2026, no later than 3:00 PM EST.

• Proposal Drop Off Location: DC Courts Building B, 510 4th Street, NW, 3rd FL Bid Room, Washington DC, 20002.

• All other terms and conditions remain unchanged.

• Offerors must sign and attach a copy of this amendment to their proposal.

• Failure to acknowledge this amendment may result in proposal rejection.

Amendment / Modification

This amendment (Amendment No. 01) to Solicitation No. DCSC-26-RFP-068, "Building A Cooling System Upgrade," announces the rescheduling of Site Visit #02.

• Site Visit #02: The site visit has been rescheduled to Wednesday, May 20, 2026, at 10:00 AM Eastern Standard Time. The location remains the Main Entrance Building A, 515 5th Street, 118 Q Street, NW, Washington DC. 20002.

• The Proposal Submission Date remains Tuesday, June 02, 2026, by 3:00 PM Eastern Standard Time.

• Offerors must acknowledge receipt of this amendment by signing and attaching a copy to their proposal, or otherwise acknowledging it as stated in the original solicitation documents. Failure to do so may result in proposal rejection.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (Amendment No. 01) to Solicitation No. DCSC-26-RFP-068, "Building A Cooling System Upgrade," announces the rescheduling of Site Visit #02.

• Site Visit #02: The date and time for Site Visit #02 have been changed.

  • New Date: Wednesday, May 18, 2026
  • New Time: 10:00 AM Eastern Standard Time
  • Location: Main Entrance Building A, 515 5th Street, 118 Q Street, NW, Washington DC. 20002

• All other terms and conditions of the original solicitation remain unchanged.

• Offerors must acknowledge receipt of this amendment and attach a signed copy to their proposal or otherwise acknowledge it as stated in the original solicitation documents. Failure to do so may result in proposal rejection.

• The proposal submission deadline remains Tuesday, June 02, 2026, by 3:00 PM Eastern Standard Time.

Form / Attachment / Pricing Sheet

This document, "Attachment K - Offer_Breakdown_BLDA_Cooling_System_Upgrades.xlsx", is a bid/offer breakdown sheet for the Building A Cooling System Upgrades project. It is intended to provide a detailed breakdown of costs by division, allowing bidders to present their pricing structure.

• The sheet is organized by CSI Divisions, detailing various cost categories such as Labor Cost, Material Cost, and Equipment Cost.
• Specific divisions include General Requirements, Site Work, Concrete, Masonry, Metals, Wood/Plastics/Composites, Thermal & Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Conveying Equipment, Fire Suppression, Plumbing, HVAC, Electrical, Communications, and Electronic Safety & Security.
• A significant allowance of $100,000.00 is allocated for Hazardous Material Abatement within Division 2 (Site Work).
• Other sheets within the attachment provide unit prices for Hazmat Abatement (Attachment K.2) and Chiller Rental (Attachment K.3), as well as an alternate deduct for bathrooms (Attachment K.4).
• The total estimated cost presented in the breakdown is $100,000.00, primarily driven by the Hazardous Material Abatement allowance.

Bidders must use this breakdown sheet to structure their pricing proposals. It outlines the expected cost categories and provides a framework for submitting a comprehensive offer. The allocated allowance for hazardous material abatement and the details on unit pricing for such work are critical for accurate cost estimation. Bidders are reminded that they are responsible for including all costs necessary to execute the contract, even if not explicitly itemized in the divisions listed.

Solicitation / RFP / RFQ

This solicitation is for "BLDA Cooling System Upgrades" for the District of Columbia Courts, Capital Projects and Facilities Management Division. The project is located at the DC Superior Courts Probate Division, Building A (BLDA), 515 5th St NW, Washington, DC 20001. The contract will be a single firm-fixed-price contract.

• Construction services for upgrades to the condenser water and chilled water systems in the basement and penthouse.

• Installation of Condenser Pump(s), Chilled Water Pump(s), Heat Exchanger(s), VFDs, and associated Piping and Controls.

• Demolition and removal of existing equipment.

• Survey and abatement of hazardous materials.

• Provision of temporary cooling systems if required.

• Submission of a complete project schedule.

• Coordination with commissioning agents, CM, and QA.

• Maintaining a clean work site.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: 300 calendar days from the Notice to Proceed (NTP). Anticipated performance period is July 2026 through April 2027.

• Substantial Completion: 270 calendar days after NTP.

• Final Completion: 300 calendar days after NTP.

• Offer price guarantee: 120 days from submission date.

• Proposals are due by Tuesday, June 02, 2026, at 3:00 PM.

• Proposals must be submitted in two parts: "Technical Proposal" and "Price Proposal."

• An original and four copies are required, plus a separate electronic copy.

• Sealed envelopes must be marked with solicitation number, offeror's name/address, and due date/time.

• Evaluation will be based on Technical Criteria (85 points) and Price (15 points).

• Key deadlines:

  • Prebid and Site Walk: Monday, May 11, 2026
  • Questions due: Tuesday, May 19, 2026 @ 3:00 PM
  • Proposal Due Date: Tuesday, June 02, 2026 @ 3:00 PM

• Offerors must demonstrate at least 10 years of experience.

• Offerors must demonstrate management of projects with a minimum dollar value of $1,500,000.

• Contractor must be bound by Wage Determination No. DC20260002.

• A pre-bid conference and site walk will be held on Monday, May 11, 2026.

• Attachments J.1 through K.4 and Project Manual (J.23) are incorporated by reference.