DDWG 53' Trailer lease

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Schedule of Services.xlsx", provides a detailed breakdown of services and associated periods for the opportunity. It outlines the specific rental requirements for tractors and trailers across a base period and eight option periods.

• Tractor Rental (CLIN 0001): Requires the rental of one (1) tandem-axle tractor per month (MO) for the base period (2/6/2026 – 3/8/2026) and eight option periods. The tractor must be a day jockey, without a sleeper cab, and capable of holding an 80,000lb GCW, in accordance with Attachment 1 – SOW.
• Trailer Rentals (CLIN 0002): Requires the rental of thirty (30) 53' vans per month (MO) for the base period (2/6/2026 - 3/8/2026) and eight option periods. This is in accordance with Attachment 1 - SOW.
• Option to Increase Trailer Quantity: The pricing section notes the possibility to increase the quantity of trailers by up to 30 each additional trailer, with the quoted price being per additional trailer per month.
• Pricing: Unit prices and extended totals are listed as 0.0 for all CLINs, indicating that detailed pricing may be provided elsewhere or is to be determined by the bidder.

This attachment is crucial for bidders to understand the scope and duration of the required equipment rentals. It specifies the quantities, types, and performance characteristics of the tractors and trailers needed, as well as the contract periods (base and options). Bidders must use this information to formulate their pricing and ensure their proposed equipment meets the specified requirements, particularly referencing Attachment 1 – SOW for further details.

Statement of Work (SOW) / Performance Work Statement (PWS)

To describe leased trailer requirements for storing locally sourced cargo (LTL freight, small parcel) in support of a WMS (Warehouse Management System) migration.

• Lease and transport of thirty (30) 53' dry van trailers.

• Provide one (1) tandem-axle tractor (no sleeper cab, 80,000lb GCW capacity) for trailer movement (Day Jockey).

• Trailers must be in serviceable condition, over-the-road inspected/licensed, with specific internal dimensions (53' L x 102" W x 110" H) and cargo capacity (101" W x 108" H; 43-46K lbs).

• Rail container variants are acceptable.

• Contractor will schedule all moves in advance with the DDWG POC and make deliveries/pickups per schedule.

• All truck traffic must enter through the truck gate and pass security screening.

• Preventative maintenance, repair, or replacement of unserviceable trailers within 24 hours of notification is the contractor's responsibility.

• Trailers will be placarded for tracking and internal movement.

• Requiring Location: DLA DISTRIBUTION Warner Robins Georgia.

• First deliveries on or before February 9, 2026.

• Expected duration: 8 months, with an end date to be determined.

• Drivers must have acceptable forms of ID for base access (e.g., DOD CAC, US Passport, TWIC).

• Contractor will provide on-site support for the duration of the contract.

• Response time for critical mission requirements to be on-site within 24 hours.

• Contractor shall provide operating instructions (manuals) for the trailers.

• Timely delivery of trailers to designated locations by February 9, 2026.

• Trailer availability and condition (good working order, free from damage).

• Responsiveness to service requests (maintenance/repair time).

• Timely removal of trailers post-transition.

• System Stabilization (monitoring of processing rates, error logs, delivery times).

• Warfighter Support Impact (ensuring support is not negatively impacted).

• Backlog Metrics (reduction of backlog numbers).

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation (RFQ) for tractor and trailer rental services at DLA Distribution Warner Robins Georgia (DDWG). The government intends to award one firm-fixed-price (FFP) purchase order.

• Tractor and trailer rental services.

• Delivery of additional trailers may be required 5 days after receipt of notice, with options for up to 30 additional trailers.

• The Statement of Work (Attachment 1) and Schedule of Services (Attachment 2) provide detailed requirements.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: Base period from February 6, 2026, to March 8, 2026, with eight option periods extending through November 11, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code 532120 has a size standard of $47M.

• Quotes must be submitted electronically via email to Adrienne.Hawkins@dla.mil by 9:00 AM EST on February 5, 2026. Facsimile and hard copy submissions will not be accepted.

• Quotes must include all required documentation as listed in the solicitation.

• Evaluation will be based on the lowest evaluated price among technically acceptable offers. Past performance will be evaluated on an acceptable/unacceptable basis.

• This acquisition is being solicited as a Small Business Set-Aside (SBSA).

• NAICS Code: 532120 (Truck, Utility Trailer, and RV Rental and Leasing).

• Product or Service Code (PSC): W023.

• Offerors must be registered in the System for Award Management (SAM).

• Invoicing and payment will be made via Wide Area Work Flow (WAWF).

• The solicitation incorporates numerous FAR and DFARS clauses by reference.