DE01--EEG Closed Caption Pro Encoders Support (VA-26-00048876) | POP : 08-03-2026 to 08-02-2027| Avery/Morgan

SOL #: 36C77626Q0214Pre-Solicitation

Overview

Buyer

Veterans Affairs
Veterans Affairs, Department Of
PCAC (36C776)
INDEPENDENCE, OH, 44131, United States

Place of Performance

St. Louis, Missouri

NAICS

Other Computer Related Services (541519)

PSC

Support Services For End User Client Computing Including Tier 1 And 2 Help/Service Desk, Deskside Support, Adds/Moves/Changes, Workspace, Collaboration, And Productivity Software Technical Support, Audio/Video (A/V, Vtc) Conferencing, And Printer Support. A/V And Vtc Includes Support Services Typically Used In Conference Rooms And Dedicated Telepresence Rooms To Enable Workforce Communications. Printer Support Includes Managed Print Services (Mps) For Multifunction Printers (Print, Scan, Fax, Copy), And Other Central Printing Or Output Support Services. (DE01)

Set Aside

No set aside specified

Timeline

1
Posted
May 18, 2026
2
Last Updated
May 19, 2026
3
Response Deadline
Jun 1, 2026, 5:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC), intends to solicit proposals for EEG Closed Caption Pro Encoders Support. This is an open market competition for a Firm Fixed Price (FFP) contract to provide annual support for EEG HD492-O-O1G Closed Caption Pro Encoders at the VA's Institute for Learning, Education and Development (ILEAD) facility in St. Louis, MO. The solicitation (RFQ) is anticipated to be posted on SAM.gov around May 18, 2026, and close on June 1, 2026.

Scope of Work

  • Provide annual support for five (5) EEG HD492-O-O1G Closed Caption Pro Encoders.
  • These encoders are used by ILEAD in St. Louis, MO, for real-time closed captioning of live satellite video delivery, utilizing the EEG iCAP caption delivery service.

Contract & Timeline

  • Contract Type: Firm Fixed Price (FFP).
  • Period of Performance: August 3, 2026, to August 2, 2027, with four (4) 12-month option periods.
  • Solicitation Number: 36C77626Q0214.
  • Anticipated Solicitation Posting: On or around May 18, 2026.
  • Anticipated Solicitation Closing: June 1, 2026, at 13:00 Eastern Time (expected to be open for 7 calendar days).
  • Published Date: May 18, 2026.

Eligibility / Set-Aside

  • Competition Type: Open Market.
  • NAICS Code: 541519 (Other Computer Related Services).
  • Small Business Size Standard: $34 Million.
  • Prime vendors must be registered in SAM.gov prior to award.
  • Any responsible Offerors may submit an offer upon release of the solicitation.

Additional Notes

  • This is a Pre-Solicitation Notice for informational and planning purposes only and does not constitute a solicitation or a request for competitive offers.
  • All questions must be submitted in writing via email to Kymberly.Morgan@va.gov and Rachael.avery@va.gov. Telephone calls will not be accepted.
  • Offerors are responsible for monitoring SAM.gov daily for any amendments to this notice and the subsequent solicitation.

People

Points of Contact

Rachael AveryContract SpecialistPRIMARY
rachael.avery@va.gov
216-447-8300

Files

Files

No files attached to this opportunity

Versions

Version 2
Solicitation
Posted: May 19, 2026
View
Version 1Viewing
Pre-Solicitation
Posted: May 18, 2026