Death in Service Insurance Cover

Statement of Work (SOW)

To provide life insurance cover for locally employed staff of the U.S. Embassy in London, its constituent posts (U.S. Consulate General Belfast and Consulate General Edinburgh), and Official Residence Expenditure (ORE) staff.

• Provision of life insurance cover for eligible employees.

• Coverage includes natural or accidental death, with benefits paid to beneficiaries or estate.

• The benefit amount is 3.5 times the pensionable salary.

• Pensionable salary is defined as of April 6th each year.

• Benefits and premiums will be paid in pounds sterling (£).

• Locally Employed (LE) Staff working full-time, part-time, or when actually employed (WAE) under non-temporary direct-hire appointments or personal services agreements/contracts, and paid under the Local Compensation Plan.

• Official Residence Expense (ORE) employees of the Ambassador, Deputy Chief of Mission, and Principal Officers in Edinburgh and Belfast.

• Contract term: April 6, 2026, to April 5, 2027.

• Coverage is for eligible employees up to age 75.

• The U.S. Government (USG) pays 100% of premiums for Local Compensation Plan employees.

• ORE employers pay 100% of premiums for their respective ORE employees.

• Conditions and Limitations: No benefits payable if death is caused by war (defined broadly, but a terrorist attack is not considered war). No benefits for employees aged 75 or older. Dependents are not covered.

• Pricing: Firm fixed price basis. Adjustments may be made during the term to reflect staffing changes.

• Invoicing: Standard USG payment terms of 30 days from receipt of correct invoice. Invoices submitted quarterly in arrears. No advance payments.

• VAT: Indicate applicability and include as a separate line item.

• Brokers: Bids accepted from registered UK insurance brokers. Broker must be SAM Registered.

• SAM Registration: Offerors must be registered in the SAM database prior to proposal submittal.

• Information to be provided with bid: Completed SF-18 form, company brochure/literature demonstrating ability to perform, evidence of UK business registration for insurance, and evidence of SAM registration.

• Award: Made to the lowest priced, technically acceptable, responsible contractor.

• Response and Submittal Deadline: Questions due by February 13, 2026, 17:00 GMT. Proposals due by February 26, 2026, 17:00 GMT via email to Procurement_Box2@state.gov.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for life insurance coverage for locally employed staff of the US Embassy London, its constituent posts (US Consulate General & Consulate General Edinburgh), and the Official Residence Expenditure (ORE) staff of the US Ambassador, Deputy Chief of Mission, and Principal Officers in Belfast & Edinburgh. The coverage period is from April 6, 2026, to April 5, 2027.

• Provision of life insurance cover for specified personnel.

• Coverage period: April 6, 2026 - April 5, 2027.

• The document references an attached Statement of Work and FAR Clauses which comprise part of the agreement.

• The contract period is 1 Year.

• Quotations must be furnished to the Issuing Office (Procurement Office, US Embassy, 33 Nine Elms Lane, London) on or before the close of business on 02/26/2026.

• The document states that this is a request for information and quotations furnished are not offers.

• It also notes that any representations and/or certifications attached to the Request for Quotation must be completed by the quoter.

• This RFQ is marked as "NOT A SMALL BUSINESS SET-ASIDE".

• The destination for delivery is the US Embassy, 33 Nine Elms Lane, London, SW11 7US.

• The delivery date is 04/06/2026.

• Offerors are to complete "Total Sum Assured", "Annual rate (per mille)", and "Annual premium" fields.

• Standard Form 18 (Rev. 6-95) is prescribed.

Forms / Attachments / Pricing Sheets

This document, "Overseas FAR Clauses Commercial.pdf," lists Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses that are incorporated by reference into purchase orders and Blanket Purchase Agreements (BPAs) awarded by Overseas Contracting Activities. It serves as a reference for bidders to understand the standard contractual terms and conditions that will apply to such agreements.

• FAR Clauses: A comprehensive list of FAR clauses (identified by number, title, and date) applicable to commercial items, including those related to System for Award Management, representations and certifications, telecommunications and video surveillance, contract terms and conditions, and various other requirements (e.g., labor standards, environmental considerations, cybersecurity).
• DOSAR Clauses: A reference to DOSAR clauses, with a link provided for accessing their full text.
• Full Text Clauses: Specific clauses provided in full text, such as "CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)" and "REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)."
• Instructions for 52.212-5: Guidance for Contracting Officers on how to tailor FAR clause 52.212-5 by checking appropriate "tick box" options based on the specific requirements of the acquisition.

Bidders should review this document to understand the standard FAR and DOSAR clauses that will be incorporated into any resulting contract or BPA. This includes understanding requirements related to cybersecurity, telecommunications, small business, labor standards, and other regulatory compliance. Particular attention should be paid to clauses provided in full text and any specific instructions for tailoring clauses like 52.212-5, as these directly impact contractual obligations and proposal preparation.