Defense Maritime Solutions - Wartsila Shaft & Rudder Seal Kits for Various Class Vessel's across Coast Guard

Amendment / Modification

• The Request for Information (RFI) by date has been changed to January 22, 2026, by 11:00 EST.

• The Solicitation close date has been changed to February 11, 2026, by 11:00 EST.

• Item 9A (Amendment of Solicitation Number) and Item 9B (Dated) are updated to reflect the amendment number and original solicitation date.

• Item 11 (This item only applies to amendments of solicitations) is checked to indicate an extension of the hour and date specified for receipt of offers.

• Item 14 (Description of Amendment/Modification) details the specific date changes for the RFI and Solicitation close date.

• The proposal submission deadline (Solicitation close date) has been extended to February 11, 2026, by 11:00 EST.

Solicitation / RFP / RFQ

This solicitation (70Z08526RLREP0004) is a Request for Proposal (RFP) for a Requirements type contract with Firm-Fixed Price Delivery Orders. The U.S. Coast Guard (USCG) Surface Forces Logistics Center (SFLC) requires the procurement of various shaft and rudder seal kits manufactured by Defense Maritime Solutions (DMS). These parts are essential for maintenance support of multiple classes of USCG cutter boats. The contract will be for a period of five (5) ordering periods, commencing March 30, 2026, through March 29, 2031.

• Procurement of DMS Shaft & Seal Kits.

• Parts must be brand-name items manufactured by DMS or its authorized U.S. distributor.

• No substitute or alternate parts will be considered; only new parts will be accepted.

• Specific OEM specifications must be utilized during the overhaul process.

• Delivery is required within 180 days of the delivery order.

• Contract Type: Requirements Type contract with Firm-Fixed Price Delivery Orders.

• Period of Performance: Five (5) ordering periods from March 30, 2026, through March 29, 2031.

• Estimated Value: Not explicitly stated, but funds must be available for award.

• Proposal Submission Deadline: February 11, 2026, 11:00 AM EST.

• Proposals must be sent via electronic mail (e-mail).

• Evaluation Factors: Technical (most important), Past Performance (significantly more important than Price), and Price.

• Technical evaluation will consider Resources & Facilities, Quality Assurance, and Delivery.

• Past Performance will be evaluated based on CPARS or PPQ for up to three (3) recent contracts.

• Price will be evaluated for reasonableness.

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 339991

• Size Standard: Not specified, but bidders must be registered in SAM.

• This announcement constitutes the only solicitation; no written solicitation will be issued.

• Electronic mail is the acceptable form of transmission for orders, modifications, and correspondence.

• The Government reserves the right to cancel this solicitation.

• Attachment 1: Statement of Work – DMS Seal Kits

• Attachment 2: Schedule of Supplies – DMS Seal Kits

• Attachment 3: Past Performance Questionnaire (PPQ) DMS Seal Kits

• Attachment 4: Request for Clarification DMS Seal Kits

Solicitation / RFP / RFQ

This solicitation (70Z08526RLREP0004) is a Request for Proposal (RFP) for a Requirements Type contract for DMS Shaft & Seal (parts/kits) for the U.S. Coast Guard (USCG) Surface Forces Logistics Center (SFLC). The procurement is for various shaft and rudder seal kits manufactured by Defense Maritime Solutions (DMS), essential for the maintenance of USCG cutter boats. The contract will be a Firm-Fixed Price with Delivery Orders.

• Procurement of various shaft and rudder seal kits.

• All parts must be brand-name items manufactured by DMS or its authorized U.S. distributor to ensure compatibility and performance.

• No substitute or alternate parts will be considered. Only new parts will be accepted.

• No drawings, specifications, or schematics are available from the agency.

• Delivery of all items within 180 days of a delivery order.

• Contract Type: Requirements Type contract with Firm-Fixed Price Delivery Orders.

• Period of Performance: Five (5) ordering periods, commencing March 2, 2026, through March 1, 2031.

• Estimated Value: Not explicitly stated, but it is a requirements contract.

• Proposal Submission Deadline: January 14, 2026, 11:00 AM EST.

• Proposals must be submitted via email.

• Evaluation Factors: Technical, Past Performance, and Price. Technical is more important than Past Performance, and both are significantly more important than Price.

• Key Milestones:

  • Last day to submit questions: December 29, 2025, 11:00 AM EST.
  • Anticipated Award Date: On or about February 27, 2026.
  • Anticipated award of first delivery order: March 02, 2026.

• The acquisition is set aside for Unrestricted (indicated by ☑ UNRESTRICTED).

• NAICS Code: 339991

• Size Standard: Not specified, but NAICS code 339991 has a size standard of 1,000 employees.

• This solicitation constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

• Electronic mail is an acceptable form of transmission for all orders, modifications, and correspondence.

• The government reserves the right to cancel this solicitation before or after the opening/closing date.

Amendment / Modification

• The Request for Information (RFI) submission deadline has been changed.

• The new deadline is December 29, 2025, by 11:00 EST.

• The RFI submission date and time.

• Bidders must note the updated deadline for submitting their Request for Information.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 2 - Schedule of Supplies - DMS Seal Kits.xlsx". It details a schedule of supplies related to propulsion shaft and rudder shaft mechanical seals, specifically for DMD (Wartsila) systems. It lists various CLINs (Contract Line Item Numbers) with corresponding contract part numbers, NSNs, noun names, and estimated quantities across five ordering periods.

• CLINs: A comprehensive list of 125 CLINs, each representing a specific seal or seal-related part.
• Part Details: Includes Contract Part Number, NSN, Noun Name (e.g., BULKHEAD SEAL ASSEMBLY, STERN TUBE SEAL ASSEMBLY, O-CORD, PACKING BOX ASSEMBLY, SEAL ASSEMBLY, SHAFT, etc.), and Platform (e.g., WLR-75/65, WLIC-75, WLBB-240, WTGB-140, WLB, WMSL, WPB-87, WAGB-420, WMEC-210, etc.).
• Quantities: Estimated quantities are provided for each CLIN across five ordering periods.
• Pricing: Unit prices and estimated total prices are listed for each ordering period, though many entries show 0.0, indicating potential for future pricing or specific ordering patterns.
• Contents of Kits: For certain CLINs (e.g., 119, 120, 121, 123, 124, 125), detailed contents of overhaul or replacement kits are listed, including specific part numbers and quantities within the kit.

This schedule is crucial for bidders to understand the specific types and quantities of seal assemblies and related parts required for the opportunity. It provides detailed part numbers and identifies the platforms for which these parts are intended. Bidders should review this schedule to assess their capability to supply these items, determine potential costs, and understand the scope of potential future orders. The detailed breakdown of kit contents is particularly important for bidders offering overhaul or replacement services.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a Request for Clarification, related to the Defense Maritime Solutions (DMS) Seal Kits opportunity. It outlines the process for offerors to submit questions regarding the solicitation.

• Offerors must submit questions in writing.
• The vendor's name must be included with each question.
• Questions should be submitted via email to William Zittle (william.r.zittle@uscg.mil) and Mark Cap (mark.cap@uscg.mil).
• A specific format is provided for submitting questions, including fields for Vendor Name, Specification Paragraph Reference, and the Question itself.
• The document indicates that offerors' questions will be answered by an amendment.

This attachment provides crucial instructions for bidders who have questions about the solicitation. It details the required format and submission method for inquiries, ensuring that all questions are properly documented and will be addressed through an official amendment to the solicitation.

Solicitation / RFP / RFQ

This is a solicitation for commercial products and services, specifically "DMS Shaft & Seal (parts/kits)" for the U.S. Coast Guard (USCG) Surface Forces Logistics Center (SFLC). The government intends to award a Requirements type contract with Firm-Fixed Price Delivery Orders.

• Procurement of various shaft and rudder seal kits manufactured by Defense Maritime Solutions (DMS) or its authorized U.S. distributor.

• All parts must be brand-name items manufactured by DMS to ensure compatibility, interoperability, and performance.

• No substitute or alternate parts will be considered; only new parts will be accepted.

• No drawings, specifications, or schematics are available from the agency.

• Contract Type: Requirements type contract with Firm-Fixed Price Delivery Orders.

• Period of Performance: Five (5) ordering periods, commencing March 2, 2026, through March 1, 2031.

• Estimated Value: Not explicitly stated, but it is a "5 (five) years Parts Purchase Requirement".

• Offer Due Date: January 14, 2026, 11:00 AM EST.

• Proposals must be sent via email to the Contracting Officer and Contracting Specialist.

• Evaluation Factors: Technical (most important), Past Performance, and Price. Technical and Past Performance combined are SIGNIFICANTLY MORE important than Price.

• Key Deadlines:

  • Last day to submit questions: January 8, 2026, 1:00 PM EST.
  • Proposal submission deadline: January 14, 2026, 11:00 AM EST.
  • Anticipated award date: On or about February 27, 2026.
  • Anticipated award of first delivery order: March 02, 2026.

• The acquisition is listed as "UNRESTRICTED" with no specific set-aside mentioned in the initial blocks. However, various small business categories are listed as potential set-aside options.

• This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

• Electronic mail is an acceptable form of transmission for all orders, modifications, and correspondence.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-06, HSAR effective September 15, 2025, and HSAM 2025-10 effective November 3, 2025.

• Attachments include: Schedule of Supplies, Statement of Work, Past Performance Questionnaire, and Request for Clarification.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather information from customers regarding an offeror's performance on previous contracts. Bidders will likely need to provide this form to their references for completion and submission.

• Name of Offeror: Field for the bidding company's name.
• Contract Number, order number, or identifier: To identify the specific contract being referenced.
• Customer Name & Location: Details of the customer organization.
• Customer Point of Contact: Contact information for the customer.
• Total dollar value: The total value of the contract, including any growth or option items.
• Period of Performance: Start and end dates of the contract.
• Detailed description of the work performed: To demonstrate relevance to the current solicitation's scope.
• Subcontractor(s) Utilized: Information on any subcontractors used, the extent of their work, and their dollar value.

This form is crucial for bidders to collect and submit past performance information as required by the solicitation. Completing this accurately and providing it to references will be a key part of the proposal submission process. The details requested will help the government assess the offeror's capability to perform the work described in the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the preservation, packaging, packing, and marking requirements for items supplied under the contract, ensuring their safe arrival at the destination.

• Preservation, Packaging, and Packing:

  • Items must be individually preserved, packaged, and packed in their own container.
  • Compliance with MIL-STD-2073-1E, MIL-STD-129R, and ASTM D6880/D6880M-11 for wood crating is required.
  • Gaskets, seals, and O-rings must be packed in hermetically sealed plastic envelopes with specific shelf-life indications (minimum 85% remaining shelf life of 8 years).
  • Gasket line items require support backing to prevent damage.
  • Individually packed items combined in shipping containers must be secured to ensure safe arrival.
  • "MULTIPACK, COAST GUARD SFLC MATERIAL" must be marked on intermediate packs containing two or more unit packs.
  • Particle board or OSB are prohibited for wood shipping containers/crates; only plywood or solid wood of sufficient thickness is permitted.

• Marking for Shipment:

  • Markings must be on the upper left-hand side of the two longest sides (or opposite sides if square) of each box.
  • Markings must be legible black print on a contrasting white background.
  • Required marking elements include: STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, DELIVERY ORDER NUMBER, GROSS WEIGHT (lbs.), CONDITION CODE "A", unit of issue with quantity (e.g., 1-EA), and "COAST GUARD SFLC MATERIAL".

• Bar Coding:

  • Contractors shall supply bar code labels on all CLINs, except those requiring date submissions only.
  • Bar coding labels must comply with SFLC specification D-000-0100 Rev G.
  • Labels must be Type "V", Grade "a", Style "2", Composition "b" with plastic laminate.
  • Each label must contain encoded data for Stock Number, Contract Number, and Delivery Order Number.

• Delivery: Parts are to be received at the USCG SFLC Warehouse no later than 120 days upon receipt of delivery order award.

• Shipping Address: COMMANDING OFFICER U.S.C.G. Surface Forces Logistics Center BLDG # 88 2401 Hawkins Point Road. Baltimore, MD 21226-5000

• Note: Failure to comply with preservation, packaging, and packing requirements may result in rejection of the entire shipment.

• Government & Commercial Document Sources: Information on obtaining referenced standards (MIL-STD, ASTM) is provided.