Delinquency/Post Award Support to DLA-Weapons Support

Justification and Approval for Other Than Full and Open Competition

This document justifies awarding a firm-fixed-price contract to ONYX Strategic Solutions, LLC on a sole-source basis, utilizing FAR 13.106-1(b) authority. The action is to provide uninterrupted post-award contract administration support services critical to the Defense Logistics Agency (DLA) Weapons Support Supplier Operations, ensuring warfighter readiness.

The contractor will provide support for post-award delinquency operations, including identification, categorization, research, and resolution of delinquent contract lines (e.g., those exceeding 30 days past due). This includes managing Post Award Requests (PARs) and Quality Notifications (QNs) to resolve vendor issues and facilitate material shipment. The contractor will also analyze workload, prioritize actions, and coordinate completion, providing routine reporting on status and performance metrics.

• Contract Type: Firm-fixed-price

• Period of Performance: 12 months, beginning 3/15/2026 and ending 3/14/2027.

• Estimated Cost: An estimated cost has been developed through an Independent Government Cost Estimate (details redacted).

• Urgency: The current contract expires March 14, 2026, and a gap in service would cause serious injury to the Government, leading to delays in critical support and potentially impacting weapon system readiness.

• Unique Qualifications: ONYX Strategic Solutions is the incumbent and is uniquely qualified with hands-on experience and technical capabilities to continue work without a transition gap. They are also a SBA-certified Women-Owned Small Business (WOSB).

• Market Research: Market research was conducted, but soliciting from multiple sources was deemed impracticable due to the urgent timeline and the need to avoid a performance gap. ONYX is the only source that can meet the required start date and continuity requirements.

• Previous Actions: An 8(a) set-aside was initially planned but could not proceed due to a suspension. A bridge contract was initiated, and this follow-on effort is time-sensitive.

This document is a justification for a sole-source award, not a solicitation. Evaluation criteria are not applicable in this context.

• The original intent was an 8(a) set-aside, but this could not be executed.

• ONYX Strategic Solutions is a SBA-certified Women-Owned Small Business (WOSB).

• The effort originally sought under the 8(a) program was intended to be the final year of support, with transition back to the Government. DLA does not intend to pursue a competitive follow-on strategy after this contract's expiration.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide support for DLA Weapons Support Supplier Operations offices. The primary goal is to manage and resolve issues related to delinquent contracts (defined as contract lines past their delivery date by 30 days or more).

• Inventory and categorize DLA Aviation delinquent contracts.

• Research, recommend, and resolve post-award contract administration workload.

• Conduct intra-agency and extra-agency coordination.

• Participate in DLA internal and external meetings.

• Act as a 'Think Tank' to identify and document process improvements.

• The performance period will be one year.

• This is a firm-fixed-price award.

• The procurement is sole source to ONYX, with no other proposals accepted at this time.

• Solicitation number: SP4703-26-R-99A0.

• Evaluation will be based on price and requirement stated in the Statement of Work/Performance Work Statement/Requirement Description.

• North American Industry Classification System (NAICS) Code: 541611.

• Small business size standard: $24.5M.

• This is a sole source procurement to ONYX.

• The document incorporates numerous FAR and DFARS clauses by reference. Key clauses include those related to commercial items, representations and certifications, contract terms and conditions, and payment instructions (WAWF).

• Point of contact: Heesun Redmond at (804) 489-2166 or heesun.redmond@dla.mil.

• Contracting Office Address: DLA Contracting Services Office, 6090 Strathmore Road, Richmond, VA 23237-4474.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for supporting the Defense Logistics Agency (DLA) Weapons Support Supplier Operations offices in managing delinquent contracts and post-award contract administration.

• Inventory and categorize delinquent contracts (30+ days past delivery date).

• Research, recommend, and resolve post-award contract administration workload.

• Conduct necessary intra-agency and extra-agency coordination.

• Participate in DLA meetings to gather and document requirements or present results.

• Act as a 'Think Tank' to identify and propose process improvements.

• Access, integrate, and analyze DLA and external data sources (e.g., EA2, SAM, Advana) for contract administration, including delinquencies, open orders, Post Award Requests (PARs), and Quality Notifications (QNs).

• Review, evaluate, and resolve existing delinquency workload, PARs, and QNs.

• Monitor and evaluate contracts to ensure material delivery or resolution in the government's best interest.

• Coordinate with various DLA representatives for contract administrative actions.

• Conduct root cause analysis and engage with vendors to resolve requirements.

• Prepare contract administration packages for Government Contracting Officer (KO) execution.

• Contractor performance will be evaluated based on accuracy, timeliness, and completion of tasks.

• Workload volume and complexity will be comparable to a GS-9 Government Post Award administrator.

• Monthly Status Reports (MSR), Performance Metric Reports, Contractor Workload Reports, and a Contractor Quality Control Plan are required deliverables.

• Performance ratings include Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory.

• Period of Performance: January 15, 2026 – January 14, 2027 (final year).

• Place of Performance: DLA Weapons Support, 6090 Strathmore Road, Richmond, VA, 23237. Remote work is permitted under specific conditions.

• Contractor team must perform at a level equivalent to a GS-9 Post Award Contract Administrator.

• Key Personnel include Program Manager, Procurement Manager, Post-award Administrator Supervisor, and Post-award Administrator.

• Personnel require experience in DLA support, contract administration, reporting, and data management.

• IT Level II investigation (Tier 3) is required for contractor personnel.

• Contractor personnel must obtain and maintain a Common Access Card (CAC).

• Compliance with data use, disclosure, and handling of sensitive information is mandatory.

• Government-furnished equipment (GFE) will be provided for on-site personnel and for remote personnel.

• Required travel to Richmond, VA, for remote supervisors (monthly) and other remote team members (semi-annually).

Form / Attachment / Pricing Sheet

This document is a draft billing schedule (Excel spreadsheet) intended to outline payment schedules and associated values for services related to the opportunity. It provides a structured format for tracking monthly payments over a defined period.

• Payment Schedule: Lists payments numbered from #1 to #12, corresponding to monthly periods.
• Period of Performance: Specifies the start and end dates for each payment period, generally aligning with calendar months.
• Monthly Payment: A column intended for the monetary value of each monthly payment. Currently, all values are listed as 0.0.
• Total Value: Indicates the total value of the schedule, also currently listed as 0.0.
• Overall Period of Performance (POP): Explicitly stated as March 15, 2026 - March 14, 2027.

This draft billing schedule provides a preliminary look at how payments might be structured over the contract's period of performance. While the payment amounts are currently zero, it establishes the framework for monthly invoicing and the overall contract duration. Bidders should review this to understand the expected payment cadence and the total contract period. It may serve as a basis for developing their own pricing proposals or understanding the financial aspects of the contract.

Form / Attachment / Pricing Sheet

This document, DD Form 2579, is a Small Business Coordination Record used to document the coordination of an acquisition with small business specialists and the Small Business Administration (SBA). It details the acquisition history, contracting officer information, and the recommended small business strategy.

• Item and/or Service Description: Provides support for DLA Weapons Support Supplier Operations offices, including inventory and categorization of delinquent contracts, research, resolution of post-award contract administration workload, intra-agency and extra-agency coordination, participation in meetings, and acting as a 'Think Tank' for process improvements.
• Period of Performance: March 15, 2026 - March 14, 2027.
• Total Estimated Value: $4,458,523.76.
• NAICS Code: 541611
• Size Standard: $24.5M
• Acquisition History: The requirement is not new. The preceding effort was a follow-on contract awarded to Onyx Strategic Solutions (SP4703-25-C-0002) with a period of performance from January 15, 2025, to January 14, 2026, valued at $4,494,212.48. Prior to that, a Washington Headquarters Services Acquisition Directorate (WHS/AD) Cooperative Agreement (HQ00342420008) was used.
• Recommendation: The form indicates "Other than Full and Open Competition Not Previously Addressed" and "Sole Source" for Section 8(a) and "Full and Open Competition" are marked. The market research section details a follow-on effort that was initially pursued under a sole source 8(a) award to incumbent ONYX. However, due to ONYX's suspension from the 8(a) program, the contracting officer proposes a single sole source contract to ONYX to ensure continuity of performance.

This form indicates that the government is planning to award a sole source contract to Onyx Strategic Solutions due to continuity of performance and the suspension of Onyx from the 8(a) program. Bidders interested in this opportunity should note the proposed sole source nature of the acquisition and the specific reasons provided for this approach.

Solicitation / RFP / RFQ

This solicitation is for contractor support services for the DLA Weapons Support's Delinquency Support Effort. The objective is to procure services for inventorying and categorizing delinquent contracts (over 30 days past due), researching and resolving post-award workload, conducting intra- and extra-agency coordination, participating in meetings for requirements gathering and presenting results, and acting as a 'Think Tank' for process improvements. Award will be made to the vendor meeting requirements with fair and reasonable pricing.

• Inventory and categorize delinquent contracts.

• Research and resolve post-award workload.

• Conduct intra- and extra-agency coordination.

• Participate in meetings for requirements gathering and presenting results.

• Identify and document process improvements.

• Submit to the COR for approval before engaging in improvement initiatives.

• Refer to the attached Performance Work Statement (PWS) for complete details.

• Contract Type: Firm Fixed Price

• Period of Performance: 12 months, projected from March 15, 2026, to March 14, 2027.

• All questions must be submitted by March 10, 2026, 5:00 PM EDT.

• All quotes must be submitted by March 11, 2026, 3:00 PM EDT.

• Submission method: Email to Heesun.Redmond@dla.mil with cc: derek.willis@dla.mil.

• Award will be made based on requirements, PWS, and fair and reasonable pricing.

• NAICS Code: 541611 (Administrative Management and General Management Consulting Services).

• Small Business Size Standard: $24.5M.

• The solicitation is set aside for UNRESTRICTED or % FOR: WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM.

• Offerors must be registered in the System for Award Management (SAM) prior to award.

• The solicitation includes attachments such as the Quality Assurance Surveillance Plan (QASP), Instructions to Quoters, Draft Billing Schedule, Pricing CLIN Structure, and the Performance Work Statement (PWS).

• Key points of contact are Heesun Redmond and Derek Willis.

Form / Attachment / Pricing Sheet

This document provides instructions for bidders on how to submit their quotes for the DLA Weapons Support Delinquency Support Services requirement. It details the required submission format, content, and deadlines.

• Submission Method: Via email to the contract specialist by the date stated in the RFP.
• Confirmation: Vendors are responsible for confirming receipt of their quote.
• Email Content: Must include Company name, address, UEI, CAGE, and Point of Contact for questions.
• Attachments: Required documents must be submitted as separate attachments.
• Formatting: Submissions must be in Microsoft Word, Excel, or Adobe PDF. Word and PDF documents must adhere to 8.5" x 11", Times New Roman, 11pt font. Table fonts must be Times New Roman, no smaller than 9pt.
• Required Submission Documents:
  • Key Personnel Resumes (3 pages or less per resume, meeting PWS qualifications).
  • Technical Capabilities Statement (10 pages or less, inclusive of all content).
  • Billing Schedule (in accordance with the "Billing Schedule DRAFT" attachment).
  • Pricing Worksheet (in Excel format using "Pricing CLIN Structure and Labor Category Worksheet", with formulas intact and unprotected, limited to two decimal points).
• Prohibited Content: Do not include additional information such as past performance, marketing data, or sales information.

This document is critical for bidders as it outlines the specific requirements for submitting a compliant quote. Failure to adhere to these instructions, including formatting and content requirements for each attachment, may result in disqualification. Bidders must carefully review and follow all instructions to ensure their quote is considered.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Pricing CLIN Structure.xlsx," provides a detailed breakdown of CLINs (Contract Line Item Numbers) and associated pricing elements for the DLA Weapons Support Delinquency Support Services opportunity. It outlines the structure for pricing various labor categories and travel.

• CLINs: Details specific CLINs such as Program Management (0001), Procurement Manager (0002), Post Award Administrator (Supervisor/Lead) (0003), Post Award Administrators (Equivalent to 24 FTEs) (0004), and Travel NTE (0005).
• Labor Categories: Lists the labor categories required for the service.
• Hours/Trips: Specifies the number of hours or trips for each CLIN over a 12-month period.
• Personnel: Indicates the total number of personnel allocated per CLIN.
• Unit of Measure (UOM): Defines the unit of measure for each CLIN (e.g., EA for Each).
• Unit Price & Total Price: Fields are present for unit and total pricing, though values are not populated in the provided text, except for a Not-to-Exceed (NTE) amount for travel.
• Travel NTE: A specific CLIN (0005) is designated for travel with a not-to-exceed amount of $100,000.00.
• Labor Categories Sheet: A separate sheet lists labor categories and fields for Hourly Rate and Discounted Rate, indicating these will be required for pricing.

This attachment is crucial for bidders to understand the proposed contract structure and to develop their pricing proposals. Bidders must use this CLIN structure to detail their proposed costs for each service component, including labor and travel, in response to the solicitation. The number of hours and personnel specified for each labor category will directly inform the bidder's cost calculations.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the methods the Government will use to measure contractor performance against the requirements and performance standards of the Performance Work Statement (PWS). It details guidelines for performance surveillance, evaluation, reporting, deficiency notification, and adjustments.

• Deliverables: Contractor shall provide deliverables in an agile format, submitted to the Contracting Officer’s Representative (COR) for acceptance. Drafts will be reviewed, with 10 working days for contractors to incorporate comments and resubmit.
• Performance Ratings: Defines five rating levels (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) with descriptions of performance expectations and criteria for each.
• Disincentives: Specifies disincentives for "Marginal" (-20% payment) and "Unsatisfactory" (-30% payment, potential termination for cause) ratings. "Satisfactory" receives 100% payment.
• Combatting Trafficking in Persons (CTIP): The COR will monitor vendor compliance with the CTIP clause.
• Rework: Contractors are required to rework deliverables that do not meet contract requirements.

This QASP is crucial for bidders as it defines how their performance will be evaluated and how payments may be affected. Understanding the performance standards, rating system, and associated disincentives is essential for developing a compliant and competitive proposal and for managing contract execution. It highlights the importance of meeting PWS requirements and the consequences of failing to do so.