Device Service Plan - Ithaca NY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA), Agricultural Research Service (ARS), is soliciting quotations for a Device Service Plan for a Waters Corporation Acquity H-class UPLC Liquid Chromatograph-Mass Spectrometer System located in Ithaca, NY. This is a combined synopsis/solicitation issued as a Request for Quotation (RFQ) 1232SA26Q0192. Quotations are due by February 18, 2026, at 2:00 PM ET.
Scope of Work
The core requirement is a comprehensive service plan to ensure the continued safe and functional operation of the specified laboratory device. This includes:
- Performance Maintenance visits
- Repairs with priority response (within 72 hours of service ticket entry)
- Software/firmware upgrades
- Use of genuine OEM parts
- Priority phone support
Services must be performed by OEM-trained and authorized engineers. The plan covers the mass spectrometer, quaternary solvent manager, sample manager, column manager, and MassLynx software. Specific maintenance tasks include plunger/seal pack/needle replacement, fluidpack assembly/syringe replacement, manual injector rebuild, solvent filter replacement, and valve rebuilds.
Contract Details
- Contract Type: Firm-fixed-price purchase order.
- Period of Performance: One (1) one-year base period and four (4) one-year option periods, totaling up to five (5) years.
- Set-Aside: This opportunity is designated as a Total Small Business Set-Aside, as indicated by FAR 52.219-6.
- NAICS Code: 334516 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment).
- Place of Performance: USDA Facility, 538 TOWER ROAD, ITHACA NY 14853.
Submission & Evaluation
- Submission Method: Quotations must be submitted electronically via email to the point of contact listed in SAM.gov.
- Deadline: February 18, 2026, at 2:00 PM ET.
- Evaluation Criteria: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Only the lowest-priced quotation will be evaluated for technical acceptability and past performance. If deemed unacceptable, evaluation proceeds to the next lowest-priced quote.
Key Requirements for Bidders
- Complete Attachment 3: Schedule and Transmittal Summary, including all administrative fields, affirmations, and detailed pricing for the base and all option years.
- Ensure compliance with the Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP) outlined in Attachment 4.
- Adhere to the Wage Determination (Attachment 2) from the U.S. Department of Labor, which specifies minimum wage rates and fringe benefits for applicable occupations.
- Acknowledge all solicitation documents and amendments, which will be posted on SAM.gov.
- Inquiries must be submitted via email up to 48 hours prior to the due date.
Contact Information
Christopher Turner (christopher.c.turner@usda.gov)