DFAS IT Asset Management (ITAM) HAM/SAM Software

SOL #: HQ0423ITAMSources Sought

Overview

Buyer

DEPT OF DEFENSE

Defense Finance And Accounting Service (Dfas)

DEFENSE FINANCE AND ACCOUNTING SVC

COLUMBUS, OH, 432131152, United States

Place of Performance

NAICS

Other Computer Related Services (541519)

PSC

Support Services For Activities Involved With Application Development And Support To Include Analysis, Design, Development, Coding, Testing, And Release Packaging, As Well As Support Of Off The Shelf Business Applications. (DA01)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/76d0bd93ad8445a6bd3afa7115e8710a/view

Timeline

Posted

Feb 5, 2026

Last Updated

Feb 18, 2026

Response Deadline

Feb 20, 2026, 5:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Defense Finance and Accounting Service (DFAS) is conducting a Sources Sought to identify Commercial Off-the-Shelf (COTS) software solutions for IT Asset Management (ITAM), specifically Hardware Asset Management (HAM) and Software Asset Management (SAM). The goal is to establish a capability that discovers, organizes, and integrates DFAS-hosted hardware and software assets for management within the DFAS ServiceNow CMDB/Service Catalog. Responses are due February 20, 2026, at 5:00 PM EST.

Scope of Work

DFAS requires a COTS HAM/SAM solution that can fully integrate with its ServiceNow CMDB without additional software, and also integrate with a COBOL-based accounting system via secure file generation. Key functional requirements include automated matching of assets to DFAS devices, configuration of HAM/SAM roles and permissions, tracking of warranty/contracts/asset lifecycle, automated configuration management, and automation of audit processes. The software must facilitate Software Installation Requests (SIR), track software versioning and End of Life (EOL), manage license assignments, and provide reporting capabilities via Microsoft Power Platform. The solution must also comply with Section 508 accessibility standards.

Technical & Security Requirements

The proposed software, agents, and components must be certified to operate on DoD Networks at Impact Level 5 (IL5) and support DoD Impact Levels for hosting in DoD cloud environments. Compliance with DoDI 8510.01 RMF, DISA STIGs, NIST SP 800-53, and DoD Cloud Computing SRG is mandatory. The solution must support DoD Common Access Card (CAC) Identity Provider (IdP) authentication and integrate with DoD PIV Card, CAC, and PKI security controls. Technical compatibility is required for Windows 11 (Version 23H2 x64), Windows Server 2016 Standard, and AVD/DBCE, with support for monitoring various operating systems and external hosting environments like DISA and AWS.

Contract & Timeline

Opportunity Type: Sources Sought
Anticipated Period of Performance: October 1, 2026, through September 30, 2028
Set-Aside: None specified
Response Due: February 20, 2026, 5:00 PM EST
Published: February 5, 2026

Submission Requirements

Vendors are requested to review the detailed requirements spreadsheet and indicate whether their product can meet each specific DFAS requirement. Responses should include a Rough Order of Magnitude (ROM) estimate, detailing part numbers, rates, and any assumptions (e.g., volume discounts). Vendors must also confirm their small business status and list up to five Federal Government and/or DoD customers, including contact information. Initial training, telephone/electronic help desk support, and a standard commercial warranty are required with purchase.