DLA Medical Equipment Electronic CATalog (ECAT) Generation V Program

Amendment / Modification

This amendment modifies the solicitation SPE2DH21R0002 as follows:

• Solicitation Closing Date: Remains December 1, 2026, at 3:00 PM EST/Local Time.
• Delivery Instructions: The previous instructions for "hand-carried" offers on Page 4, Block 9, have been deleted and replaced with new delivery information, including a specific address for DLA Troop Support and the solicitation number.
• Contract Clauses:
  • FAR Clause 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (OCT 2018), has been deleted and replaced with the NOV 2021 version.
  • FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS (SEP 2021), has been deleted and replaced with the OCT 2022 version.
• Fast Pay Procedures: The statement regarding "Fast Pay Procedures DO NOT APPLY" to certain Army Medical Material Management Agreement (AMMA) Customers and associated DoDDACs has been deleted.
• Numerous FAR and DFARS Clauses: Several FAR and DFARS clauses have been deleted and replaced with updated versions, or have had specific sections or alternates modified. This includes clauses related to:
  • Prohibitions on contracting with certain entities and for certain services/equipment (e.g., Kaspersky Lab, telecommunications).
  • Small business concerns, including various set-asides, HUBZone, WOSB, and EDWOSB programs.
  • Labor standards, equal opportunity, and veteran/disability employment.
  • Buy American Act and Trade Agreements.
  • NIST SP 800-171 DoD Assessment Requirements.
  • COVID-19 Safety Protocols.
• Consolidation Point: Page 38, "Consolidation Point," has been deleted and replaced with new details regarding OCONUS orders, including requirements for hazardous products and the use of the DLA Vendor Shipment Module (VSM).
• Pricing: Page 81, "Catalog Submission Requirements - Pricing," has been deleted and replaced with updated guidance on pricing, including tiered discounts, Most Similar Customer (MSC), Most Favored Customer (MFC), and price support requirements.
• Evaluation: Page 87, FAR Clause 52.212-2, EVALUATION - COMMERCIAL ITEMS (OCT 2014), has been deleted and replaced with the NOV 2021 version, detailing evaluation criteria and award process.
• Offeror Representations and Certifications: Page 87, FAR Clause 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS (FEB 2021) ALTERNATE I (OCT 2014), has been deleted and replaced with the OCT 2022 version.

This amendment impacts multiple sections of the solicitation, including delivery instructions, contract clauses (FAR and DFARS), consolidation point details, pricing requirements, and evaluation criteria.

Offerors must review all changes carefully, particularly regarding updated clauses, delivery procedures, and pricing requirements. The solicitation closing date remains the same. Bidders should ensure their proposals reflect the most current requirements and representations.

Form / Attachment / Pricing Sheet

This document provides templates for importing item master data and price offers into the ECAT system. It outlines the required fields, their formats, and definitions for both item master and price offer spreadsheets.

MediPrice Item Master Sheet:

• Includes mandatory fields such as Manufacturer Name, Manufacturer Part Number, National Drug Code, Supplier Part Number, Line Item Number, Line Item Action, Product Name, Product Description, Hazardous Indicator, Cold Chain Code, Controlled Code, and Country Of Origin Code.
• Defines product attributes like Product Category, Product Type Code, Base Unit of Pack Code, and Shelf Life Months.

MediPrice Price Offer Sheet:

• Contains mandatory fields including Manufacturer Name, Manufacturer Part Number, National Drug Code, Supplier Name, Supplier Part Number, Unit of Sale Code, Items Per Unit of Sale Qty, Total Eaches, Price Group ID, Lead Time Days, Line Item Number, Line Item Action, List Price, and Base Offered Unit Price.
• Details pricing structures like Voluntary Price Reduction (VPR), Volume Discounts (up to 4 tiers), and Comparison Prices.
• Includes fields for product dimensions (Length, Width, Height) and weight (Gross Weight).

Field Definitions Sheet:

• Provides detailed explanations, lengths, types, and comments for all fields in both the Item Master and Price Offer sheets.
• Clarifies mandatory fields (denoted by an asterisk *) and provides specific formatting instructions (e.g., for dates, prices, and codes).

Country Codes Sheet:

• Lists valid three-position country codes for the 'Country Of Origin Code' field.

This template is crucial for vendors to accurately populate and submit their item master data and pricing information for the opportunity. Bidders must adhere to the specified mandatory fields, data formats, and definitions to ensure successful import and consideration of their offers. Failure to comply with the template requirements may result in rejection of submissions.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically Solicitation Number SPE2DH-21-R-0002. It is issued by DLA Troop Support Medical Supply Chain FSH.

The "Schedule of Supplies/Services" section, referenced as "See Schedule," will contain the specific requirements, deliverables, quantities, unit prices, and amounts. The document itself states that the "full solicitation" and all information for this procurement are contained within an attachment.

• The solicitation issue date is December 2, 2021.

• The offer due date is December 1, 2026, at 03:00 PM local time.

• The NAICS code is 423450.

• Bidders are instructed to complete blocks 12, 17, 23, and 30.

• Invoices are to be submitted to the address shown in block 18a unless otherwise specified.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5, which are attached.

This acquisition is designated as "UNRESTRICTED OR SET ASIDE" with options for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), EDWOSB, and 8(a). The specific set-aside status is not detailed on this form but is indicated as potentially applicable.

• The document explicitly states, "SEE ATTACHMENT FOR FULL SOLICITATION" and that "The documents attached hereby supersedes this document as the formal solicitation for this procurement."
• Instructions are provided on how to access attachments using Adobe Acrobat Reader, directing users to a "List of Attachments" on the last page.
• The primary attachment listed is "SPE2DH-21-R-0002_Solicitation_Attachment.pdf".

Solicitation / RFP / RFQ

This is a standing solicitation for medical equipment, accessories, and consumables, intended to establish multiple Indefinite-Delivery/Indefinite-Quantity (IDIQ) contracts. The solicitation is open for five years, from December 2, 2021, to December 1, 2026. Proposals will be retrieved on an as-needed basis.

• The solicitation covers commercial medical equipment, consumables, and accessories used by medical professionals, technicians, and laboratory personnel.

• Offerors may also offer training, repair parts, maintenance, and routine installation.

• Items must be FDA approved, or have Emergency Use Authorization (EUA) from the FDA.

• Specific medical equipment categories are listed, including Hospital Supply Division Equipment and Capital Equipment Division Equipment.

• Excluded items include various radiology and imaging systems, radiation oncology equipment, certain furniture, pharmacy automation systems, and extended/turnkey installations.

• Contract Type: Indefinite-Delivery/Indefinite-Quantity (IDIQ) with a base term of five years.

• Pricing: FOB Destination, fixed at contract award, with provisions for Economic Price Adjustment.

• Minimum Dollar Value: 2% of the Estimated Dollar Value for the First Year or $2,500.00, whichever is higher.

• Maximum Dollar Value: To be established by the Government prior to award.

• Offer Due Date: December 1, 2026, at 3:00 PM EST.

• Proposals can be submitted at any time during the open periods.

• Offers must be submitted by commercial carrier to DLA Troop Support, Business Opportunities Office.

• An electronic copy is also required via email or DoD Safe.

• Evaluation will be based on factors including item features, warranty, delivery, past performance, interchangeability, environmental considerations, small business considerations, special features, trade-in considerations, probable life, and maintenance availability.

• Fair and reasonable pricing is a key evaluation factor.

• The acquisition is set aside for Small Business.

• Specific clauses related to small business concerns, HUBZone, Service-Disabled Veteran-Owned Small Business, and Economically Disadvantaged Women-Owned Small Business are included.

• Vendors must be registered in the System for Award Management (SAM).

• Specific requirements for electronic catalog submission (ECAT) and electronic commerce are detailed.