DLA Medical Equipment Electronic CATalog (ECAT) Generation V Program

Amendment / Modification

This amendment (0007) modifies the solicitation SPE2DH21R0002.

• Item 1: Amendment 1, Page 12, reference 52.212-3(t) is deleted and replaced with "OFFEROR REPRESENTATIONS AND CERTIFICATIONS --COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2025) (DEVIATION 2025-00004)". The specific subsection (t) is now marked as [Reserved].

• Item 2: Amendment 6, Page 2, reference 52.212-5(b)(46) is deleted and replaced with "CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2025) (DEVIATION 2025-00004)". This specifically impacts the incorporation of FAR clause 52.223-23, Sustainable Products and Services.

• Section C - SPECIFICATIONS/SOW/SOO/ORD

• Amendment 1, Page 12, Paragraph 52.212-3(t)

• Amendment 6, Page 2, Paragraph 52.212-5(b)(46)

• No changes to proposal deadlines or submission requirements are indicated. Bidders should ensure their offers reflect the updated representations, certifications, and contract terms as detailed in the modified clauses.

Amendment / Modification

This amendment (0006) modifies the solicitation SPE2DH21R0002.

Key changes include:

• Deletion of FAR clause 52.222-24 (Preaward On-Site Equal Opportunity Compliance Evaluation).

• Deletion of FAR clause 52.222-21 (Prohibition of Segregated Facilities) from multiple amendment pages.

• Deletion of FAR clause 52.222-26 (Equal Opportunity) from multiple amendment pages.

• Deletion and replacement of a portion of FAR clause 52.212-3(d) regarding Offeror Representations and Certifications.

• Incorporation of FAR clause 52.212-5 (Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Products and Commercial Services) with specific sub-clauses indicated as applicable.

• Numerous other FAR clauses are listed as incorporated by reference, with specific checks indicating their applicability to the contract, covering areas such as:

  • Restrictions on Subcontractor Sales
  • Contractor Code of Business Ethics and Conduct
  • Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities
  • Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
  • Federal Acquisition Supply Chain Security Act Orders
  • Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded
  • Updates of Publicly Available Information Regarding Responsibility Matters
  • Small Business Set-Aside notices (HUBZone, Total, Partial, SDVOSB, EDWOSB, WOSB)
  • Utilization of Small Business Concerns and Subcontracting Plans
  • Convict Labor, Child Labor, Equal Opportunity for Veterans and Workers with Disabilities
  • Notification of Employee Rights Under the National Labor Relations Act
  • Combating Trafficking in Persons
  • Employment Eligibility Verification
  • Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons
  • Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners
  • Sustainable Products and Services
  • Buy American-Supplies and Buy American-Free Trade Agreements-Israeli Trade Act
  • Restrictions on Certain Foreign Purchases
  • Encouraging Contractor Policies to Ban Text Messaging While Driving
  • Tax on Certain Foreign Procurements
  • Payment by Electronic Funds Transfer
  • Service Contract Labor Standards and related exemptions and requirements
  • Minimum Wages for Contractor Workers
  • Paid Sick Leave
  • Privacy Training
  • Contractors Performing Private Security Functions Outside the United States
  • Promoting Excess Food Donation to Nonprofit Organizations
  • Providing Accelerated Payments to Small Business Subcontractors
  • Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities
  • Preference for Privately Owned U.S.-Flag Commercial Vessels

• Section C - Specifications/SOW/SOO/ORD is significantly amended with deletions and additions of FAR clauses.

• This amendment does not explicitly state a change to the proposal deadline. However, bidders must review the incorporated FAR clauses to ensure compliance with all updated requirements.

Amendment / Modification

This amendment modifies the solicitation by updating references to specific medical marking standards.

• Page 46: Replaces reference to Medical Marking Standard No. 1C (dated 02 November 2017) with Medical Marking Standard No. 1D (dated 23 FEB 2024).
• Page 48: Replaces reference to Medical Marking Standard No. 1C (dated 02 November 2017) with Medical Marking Standard No. 1D (dated 23 FEB 2024).
• Page 59: Replaces reference to Medical Marking Standard No. 1A (dated 04 February 2013) with Medical Marking Standard No. 1D (dated 23 FEB 2024).
• Page 69: Replaces references to Medical Marking Standard No. 1C (dated 02 November 2017) with Medical Marking Standard No. 1D (dated 23 FEB 2024).

All other terms and conditions remain unchanged. Bidders should ensure their proposals reflect the updated medical marking standards as specified.

Amendment / Modification

This amendment (0004) to solicitation SPE2DH21R0002 makes the following changes:

• Solicitation Closing Date: The closing date remains December 1, 2026, at 3:00 PM EST/Local Time.

• Submission Instructions: Amendment 0003, Page 2, Block 9, regarding electronic submission, has been deleted and replaced. Initial proposals must be submitted electronically via the DLA Internet Bid Board System (DIBBS) at https://www.dibbs.bsm.dla.mil. Vendors must register on DIBBS to submit proposals. Guidance can be requested via email from Evan.Lessin@dla.mil.

• Additional Submission: In addition to DIBBS, all proposals must be submitted to the DLA Troop Support Hospital Equipment ECAT Mailbox: DLA.TrpSptMedical.HSECAT@dla.mil. For emails larger than 5MB, use a single zip file.

• Questions and Clarifications: The ECAT Mailbox (DLA.TrpSptMedical.HSECAT@dla.mil) can be used for questions regarding the proposal submission process, scope of acceptable items, and requirements. This email will not be used for discussions or proposal revisions.

• FAR Clause Incorporation: FAR 52.204-28 (Federal Acquisition Supply Chain Security Act Orders --Representation and Disclosures) and FAR 52.204-30 (Federal Acquisition Supply Chain Security Act Orders --Prohibition) are incorporated. These clauses address requirements related to "covered articles" and "FASCSA orders," requiring offerors to conduct reasonable inquiries and potentially disclose information regarding prohibited articles or sources. Offerors must search SAM.gov for FASCSA orders and review the solicitation for any additional applicable orders.

• Section C - Specifications/SOW/SOO/ORD (specifically regarding submission instructions and the incorporation of new FAR clauses).

• Page 2, Block 9 of Amendment 0003 is deleted and replaced.

• The proposal deadline remains unchanged.

• New requirements regarding electronic submission methods (DIBBS and ECAT Mailbox) and compliance with FASCSA orders are introduced. Offerors must ensure their proposals address these new requirements and potential disclosures.

Amendment / Modification

This amendment modifies the solicitation SPE2DH21R0002 as follows:

• Solicitation Closing Date: Remains December 1, 2026, at 3:00 PM EST/Local Time.
• Amendment 0002, Page 2, Block 9 (Offer Submission Address): This section is deleted and replaced with updated instructions for both physical "hand-carried" offers and electronic submissions. Physical offers should be sent to DLA Troop Support, Mario Buonanoce - Medical, 700 Robbins Avenue, Philadelphia, PA 19111-5092. Electronic submissions are to be sent to Mario.Buonanoce@dla.mil and Yasmeen.Turner@dla.mil. For emails larger than 5MB, vendors can use Zip files or upload via DIBBS (https://www.dibbs.bsm.dla.mil). All submissions must be received by the closing date and time to be considered timely.
• Facsimile proposals are not authorized and will not be considered for award.
• Electronic submission formats must be Microsoft Word, Adobe PDF, and/or Microsoft Excel.
• Proposal validity must be for 180 days after the submission date.
• Solicitation, Page 34, bullet 7 (Scope of Work): This bullet is deleted and replaced with updated details regarding the scope of work, which includes commercial medical equipment for medical professionals, technicians, and laboratory personnel. The scope covers consumables, accessories, repair parts, training, maintenance, and routine installation. It also includes medical simulation equipment. Specific categories of equipment are listed, such as Hospital Supply Division Equipment and Capital Equipment Division Equipment, with detailed examples. Exclusions are also listed, including most Radiology and Imaging systems (with exceptions for Ophthalmic and Dental equipment), Radiation Therapy equipment, certain furniture, Pharmacy Automation Systems, and Integrated Operating Room Equipment.
• New Clause Added: FAR Clause 52.204-27, "Prohibition on a ByteDance Covered Application" (Jun 2023), is added to the solicitation. This clause prohibits the use of covered applications (e.g., TikTok) on executive agency information technology or information technology used by contractors under the contract, with specific definitions and exceptions outlined.

• Amendment 0002, Page 2, Block 9

• Solicitation, Page 34, bullet 7

• Addition of FAR Clause 52.204-27

• The closing date remains the same.

• Updated instructions for physical and electronic proposal submission are provided.

• Clarification on authorized electronic formats and the prohibition of facsimile submissions.

• The scope of work has been detailed and exclusions clarified.

• A new clause regarding ByteDance covered applications has been added.

Amendment / Modification

This document is Amendment No. 0002 to Solicitation SPE2DH21R0002.

• The solicitation closing date remains December 1, 2026, at 3:00 PM EST/Local Time.

• The address and delivery instructions for "hand-carried" offers (delivery by commercial carriers) on Page 4, Block 9, have been updated to reflect DLA Troop Support, Mario Buonanoce - Medical, 700 Robbins Avenue, Philadelphia, PA 19111-5092, with the Solicitation Number SPE2DH-21-R-0002 and Opening/Closing Date and Time: December 2, 2021 / December 1, 2026, at 3:00 PM EST.

• The Point of Contact (P.O.C.) note on Page 83 of the solicitation has been updated. Bidders should contact Mario Buonanoce (Mario.Buonanoce@dla.mil) or Yasmeen Turner (Yasmeen.Turner@dla.mil) for a copy of the ECAT MediPrice Template. Questions regarding the template can be directed to these emails.

• Page 4, Block 9 (Address and Deliver "hand-carried" offers)

• Page 83 (Point of Contact and ECAT MediPrice Template information)

• The closing date for the solicitation remains unchanged.

• Updated contact information and instructions for obtaining the ECAT MediPrice Template are provided.

Amendment / Modification

This amendment modifies the solicitation SPE2DH21R0002 as follows:

• Solicitation Closing Date: Remains December 1, 2026, at 3:00 PM EST/Local Time.
• Delivery Instructions: The previous instructions for "hand-carried" offers on Page 4, Block 9, have been deleted and replaced with new delivery information, including a specific address for DLA Troop Support and the solicitation number.
• Contract Clauses:
  • FAR Clause 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (OCT 2018), has been deleted and replaced with the NOV 2021 version.
  • FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS (SEP 2021), has been deleted and replaced with the OCT 2022 version.
• Fast Pay Procedures: The statement regarding "Fast Pay Procedures DO NOT APPLY" to certain Army Medical Material Management Agreement (AMMA) Customers and associated DoDDACs has been deleted.
• Numerous FAR and DFARS Clauses: Several FAR and DFARS clauses have been deleted and replaced with updated versions, or have had specific sections or alternates modified. This includes clauses related to:
  • Prohibitions on contracting with certain entities and for certain services/equipment (e.g., Kaspersky Lab, telecommunications).
  • Small business concerns, including various set-asides, HUBZone, WOSB, and EDWOSB programs.
  • Labor standards, equal opportunity, and veteran/disability employment.
  • Buy American Act and Trade Agreements.
  • NIST SP 800-171 DoD Assessment Requirements.
  • COVID-19 Safety Protocols.
• Consolidation Point: Page 38, "Consolidation Point," has been deleted and replaced with new details regarding OCONUS orders, including requirements for hazardous products and the use of the DLA Vendor Shipment Module (VSM).
• Pricing: Page 81, "Catalog Submission Requirements - Pricing," has been deleted and replaced with updated guidance on pricing, including tiered discounts, Most Similar Customer (MSC), Most Favored Customer (MFC), and price support requirements.
• Evaluation: Page 87, FAR Clause 52.212-2, EVALUATION - COMMERCIAL ITEMS (OCT 2014), has been deleted and replaced with the NOV 2021 version, detailing evaluation criteria and award process.
• Offeror Representations and Certifications: Page 87, FAR Clause 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS (FEB 2021) ALTERNATE I (OCT 2014), has been deleted and replaced with the OCT 2022 version.

This amendment impacts multiple sections of the solicitation, including delivery instructions, contract clauses (FAR and DFARS), consolidation point details, pricing requirements, and evaluation criteria.

Offerors must review all changes carefully, particularly regarding updated clauses, delivery procedures, and pricing requirements. The solicitation closing date remains the same. Bidders should ensure their proposals reflect the most current requirements and representations.

Form / Attachment / Pricing Sheet

This document provides templates for importing item master data and price offers into the ECAT system. It outlines the required fields, their formats, and definitions for both item master and price offer spreadsheets.

MediPrice Item Master Sheet:

• Includes mandatory fields such as Manufacturer Name, Manufacturer Part Number, National Drug Code, Supplier Part Number, Line Item Number, Line Item Action, Product Name, Product Description, Hazardous Indicator, Cold Chain Code, Controlled Code, and Country Of Origin Code.
• Defines product attributes like Product Category, Product Type Code, Base Unit of Pack Code, and Shelf Life Months.

MediPrice Price Offer Sheet:

• Contains mandatory fields including Manufacturer Name, Manufacturer Part Number, National Drug Code, Supplier Name, Supplier Part Number, Unit of Sale Code, Items Per Unit of Sale Qty, Total Eaches, Price Group ID, Lead Time Days, Line Item Number, Line Item Action, List Price, and Base Offered Unit Price.
• Details pricing structures like Voluntary Price Reduction (VPR), Volume Discounts (up to 4 tiers), and Comparison Prices.
• Includes fields for product dimensions (Length, Width, Height) and weight (Gross Weight).

Field Definitions Sheet:

• Provides detailed explanations, lengths, types, and comments for all fields in both the Item Master and Price Offer sheets.
• Clarifies mandatory fields (denoted by an asterisk *) and provides specific formatting instructions (e.g., for dates, prices, and codes).

Country Codes Sheet:

• Lists valid three-position country codes for the 'Country Of Origin Code' field.

This template is crucial for vendors to accurately populate and submit their item master data and pricing information for the opportunity. Bidders must adhere to the specified mandatory fields, data formats, and definitions to ensure successful import and consideration of their offers. Failure to comply with the template requirements may result in rejection of submissions.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically Solicitation Number SPE2DH-21-R-0002. It is issued by DLA Troop Support Medical Supply Chain FSH.

The "Schedule of Supplies/Services" section, referenced as "See Schedule," will contain the specific requirements, deliverables, quantities, unit prices, and amounts. The document itself states that the "full solicitation" and all information for this procurement are contained within an attachment.

• The solicitation issue date is December 2, 2021.

• The offer due date is December 1, 2026, at 03:00 PM local time.

• The NAICS code is 423450.

• Bidders are instructed to complete blocks 12, 17, 23, and 30.

• Invoices are to be submitted to the address shown in block 18a unless otherwise specified.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5, which are attached.

This acquisition is designated as "UNRESTRICTED OR SET ASIDE" with options for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), EDWOSB, and 8(a). The specific set-aside status is not detailed on this form but is indicated as potentially applicable.

• The document explicitly states, "SEE ATTACHMENT FOR FULL SOLICITATION" and that "The documents attached hereby supersedes this document as the formal solicitation for this procurement."
• Instructions are provided on how to access attachments using Adobe Acrobat Reader, directing users to a "List of Attachments" on the last page.
• The primary attachment listed is "SPE2DH-21-R-0002_Solicitation_Attachment.pdf".

Solicitation / RFP / RFQ

This is a standing solicitation for medical equipment, accessories, and consumables, intended to establish multiple Indefinite-Delivery/Indefinite-Quantity (IDIQ) contracts. The solicitation is open for five years, from December 2, 2021, to December 1, 2026. Proposals will be retrieved on an as-needed basis.

• The solicitation covers commercial medical equipment, consumables, and accessories used by medical professionals, technicians, and laboratory personnel.

• Offerors may also offer training, repair parts, maintenance, and routine installation.

• Items must be FDA approved, or have Emergency Use Authorization (EUA) from the FDA.

• Specific medical equipment categories are listed, including Hospital Supply Division Equipment and Capital Equipment Division Equipment.

• Excluded items include various radiology and imaging systems, radiation oncology equipment, certain furniture, pharmacy automation systems, and extended/turnkey installations.

• Contract Type: Indefinite-Delivery/Indefinite-Quantity (IDIQ) with a base term of five years.

• Pricing: FOB Destination, fixed at contract award, with provisions for Economic Price Adjustment.

• Minimum Dollar Value: 2% of the Estimated Dollar Value for the First Year or $2,500.00, whichever is higher.

• Maximum Dollar Value: To be established by the Government prior to award.

• Offer Due Date: December 1, 2026, at 3:00 PM EST.

• Proposals can be submitted at any time during the open periods.

• Offers must be submitted by commercial carrier to DLA Troop Support, Business Opportunities Office.

• An electronic copy is also required via email or DoD Safe.

• Evaluation will be based on factors including item features, warranty, delivery, past performance, interchangeability, environmental considerations, small business considerations, special features, trade-in considerations, probable life, and maintenance availability.

• Fair and reasonable pricing is a key evaluation factor.

• The acquisition is set aside for Small Business.

• Specific clauses related to small business concerns, HUBZone, Service-Disabled Veteran-Owned Small Business, and Economically Disadvantaged Women-Owned Small Business are included.

• Vendors must be registered in the System for Award Management (SAM).

• Specific requirements for electronic catalog submission (ECAT) and electronic commerce are detailed.