DLA Transportation Process Support

Performance Work Statement (PWS)

To provide non-personal services and qualified personnel to assist the Defense Logistics Agency (DLA) J345 with its transportation processes and financial improvement and audit readiness (FIAR) goals, specifically focusing on the Third-Party Payment System (TPPS) and related financial management.

• Analysis and Support: Identify and eliminate root causes of data issues in transportation financial management (TFM) systems. This includes data analysis, audits of system feeds, and collaboration with various system program offices.

• TPPS Maintenance and System Analysis: Provide expert-level support for the current DoD-approved TPPS, including configuration, report development, user training material creation, and process improvement recommendations.

• Financial Analysis and Special Studies: Conduct financial analysis and special studies for commercial and working capital fund TFM processes as needed.

• Audit Support: Assist with DLA's financial statement audits by providing assurance on the effectiveness of controls over contractor processes. This includes providing SOC 1 Type 2 reports or management's internal control testing results, and a "bridge letter" addressing control changes.

• Reporting: Develop and generate reports and capabilities for DLA controls over transportation processes and assist in generating financial statement amounts for transportation obligations and expenses.

• Audit Assurance: Provide assurance on control effectiveness by August 15th for the period January 1 to June 30th. Provide a bridge letter by October 8th for the period July 1 to September 30th.

• Deliverables: Submit various reports (monthly status, management, transportation, assurance, bridge letters, functional specifications) according to specified schedules.

• Quality Control: Implement a Quality Control Plan (QCP) to ensure quality, timeliness, and responsiveness.

• Period of Performance: One base year with four option years.

• Place of Performance: Off-site at the contractor's facilities.

• Personnel: US citizens only; no dual citizenship. Key personnel include a Financial Subject Matter Expert and an Audit Compliance and Control Environment Program Manager.

• Security: Minimum favorably adjudicated Tier 1 (T1) investigation or equivalent for contractor personnel.

• Reporting: Monthly status reports, weekly status reports, and specific deliverables related to TPPS and audit assurance.

• Subcontracting: Adherence to FAR Clause 52.219-14, Limitations on Subcontracting (not more than 50% to subcontractors not similarly situated).

• Data Handling: Strict confidentiality and protection of Controlled Unclassified Information (CUI) and Personally Identifiable Information (PII).

Solicitation / RFP / RFQ

This document provides addendum instructions to FAR 52.212-1 for the Defense Logistics Agency (DLA) Transportation Process Support opportunity. It details the specific requirements for submitting quotes.

Quotes must be submitted via email to thomas.j.walsh@dla.mil by 12:00 PM EDT on May 4, 2026. Vendors are responsible for confirming receipt. Submissions must include company name, address, UIE, CAGE, point of contact, and required documents.

Submissions are divided into three volumes:

• Volume I (Factors 1, 2, and 3): Technical Approach (max 7 pages), Key Personnel (max 3 pages including LOI and resumes), and Management and Staffing Plan (max 6 pages). This volume includes a draft Quality Control Plan (QCP).

• Volume II (Factor 4): Past Performance. Requires a minimum of 2 and a maximum of 3 federal government contracts performed within the last 3 years, including contract details and CPARS if available (max 3 pages).

• Volume III (Total Price): To be submitted in the provided Excel spreadsheet (Attachment 4, Schedule B), with formulas intact and values to two decimal places.

• Format: Electronic PDF for Volumes I and II (8.5"x11", Times New Roman, 11pt font; tables 9pt font). Excel for Volume III.

• Evaluation: Factors 1, 2, and 3 will be evaluated per DLA Transportation Process Support FAR 52.212-2 (Attachment 2). Factor 4 (Past Performance) will be reviewed by the Contracting Officer.

• Deadline: May 4, 2026, 12:00 PM EDT. Late quotes will not be considered.

Not specified in this document.

Vendors must submit the signed Final SP4704-26-Q-0016, a completed FAR 52.212-3 certification (or SAM.gov confirmation), Volume I, Volume II, and Volume III. Failure to submit all required documents may result in quote disqualification. Marketing materials are not permitted. Page counts exclude cover pages and tables of contents.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or schedule for the DLA Transportation Process Support opportunity. It outlines the structure for CLINs (Contract Line Items) across a base year and two option years, detailing labor categories, estimated quantities, and pricing components.

• CLIN Structure: The sheet breaks down pricing by CLIN for the Base Year (CLIN 0001), Option Year 1 (CLIN 1001), and Option Year 2 (CLIN 2001).
• Labor Categories: Specific labor categories are listed, including 'Financial Subject Matter Expert' and 'Audit Compliance and Control Environment Program Manager'.
• Pricing Components: For each CLIN, the sheet includes columns for 'Estimated Labor Quantity', 'Quoted Number of Hours', 'Labor Rate', and 'Total Price'.
• Other Direct Costs (ODC): A line item for ODC is included within each CLIN.
• Totals: Each CLIN and the overall period of performance (Base Year Plus 2 Option Years) have a 'Total Price' field.
• CUI Marking: The document contains "CUI - SOURCE SELECTION INFORMATION SEE FAR 2.101 and 3.104" markings.

This document is crucial for bidders as it provides the framework for submitting their pricing proposals. Bidders will need to populate the 'Quoted Number of Hours', 'Labor Rate', and consequently the 'Total Price' for each labor category and ODC within the specified CLINs for each contract period. The structure indicates a Firm Fixed Price contract type for labor.

Note: All 'Total Price' fields in the provided text are listed as 0.0, suggesting this may be a template or an incomplete submission.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quote (RFQ). It constitutes the only solicitation, and a written solicitation will not be issued. The procurement is being solicited as a 100% small business set-aside.

The contractor must provide personnel and technical support in the following areas:

• Continuity planning
• Training & exercise development and execution
• Strategy development
• Information fusion
• Readiness reporting
• Facility staffing
• Crisis management support
• Website development
• Knowledge management

All tasks are detailed in the attached Performance Work Statement (PWS).

• Contract type: Firm-fixed-price for Labor CLINs.

• Period of Performance: Not explicitly stated in this document, but implied by the PWS and attachments.

• Estimated Value: Not stated.

• Quotes must be submitted via email to Thomas J. Walsh III (thomas.j.walsh@dla.mil).

• Submission Deadline: May 04, 2026, by 12:00 PM EDT.

• Questions Deadline: April 6, 2026, by 09:00 AM EDT. Answers will be posted by April 13, 2026.

• Evaluation: The government intends to evaluate quotes and issue a task order without discussions. Quotes should contain the firm's best terms and address all evaluation factors.

• The government reserves the right to conduct discussions, request quote revisions, or not make an award.

• This procurement is a 100% small business set-aside.

• NAICS Code: 541611 (Other Management Services).

• Small Business Size Standard: $24.5M.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, or certify that SAM.gov is current and up-to-date.

• Partial quotes will not be accepted.

• Vendors are responsible for confirming quote receipt.

• External emails can be delayed; submit quotes in advance of the deadline.

• Quoters must have a full understanding of all requirements listed in all provided documents.

• Referenced Attachments:

  • ATTACHMENT 1: FAR 52.212-1 Instruction to Offerors
  • ATTACHMENT 2: FAR 52.212-2 Evaluation Commercial Items
  • ATTACHMENT 3: Performance Work Statement (PWS)
  • ATTACHMENT 4: Schedule B

Solicitation / RFP / RFQ

This document outlines the evaluation process and criteria for the Defense Logistics Agency (DLA) Transportation Process Support requirement. It details how quotes will be assessed to determine the best value for the government.

This document focuses on the evaluation factors, not specific deliverables. The core evaluation will be based on:

• Technical Approach
• Key Personnel
• Management and Staffing Plan
• Past Performance
• Pricing

Not specified in this document.

• Evaluation Process: A Trade-off evaluation process will be used, where technical approach, key personnel, management and staffing plan, and past performance are significantly more important than total price.
• Non-Price Factors: All non-price evaluation factors combined are significantly more important than price. The non-price factors (Technical Approach, Key Personnel, Management and Staffing Plan, Past Performance) are of equal importance to each other.
• Basis for Award: The task order will be issued to the contractor whose quote offers the best value to the government based on PWS requirements and established evaluation factors.
• Key Personnel: Evaluated as Acceptable/Unacceptable. Quotes must include resumes and letters of intent for key personnel who meet PWS education and experience requirements.
• Past Performance: Evaluated as Acceptable/Unacceptable. Based on relevancy, recency (within 3 years), and quality (CPARS ratings, references). A quote with an Unacceptable rating in Key Personnel or Past Performance is ineligible for award.
• Technical Approach & Management/Staffing Plan: Rated using a scale from Outstanding to Unacceptable, based on strengths, weaknesses, and risk of unsuccessful performance.
• Pricing: Evaluated for accuracy, fairness, reasonableness, and completeness. Pricing must be submitted using Attachment 4 (Schedule B spreadsheet), with calculations viewable and unprotected.

Not specified in this document.

• This document is Attachment 2 to the solicitation and details the evaluation criteria.
• A draft Quality Control Plan (QCP) is required as part of the Management and Staffing Plan.
• Contractors must provide contract number, POC, and a brief description of the most relevant, recent, and quality contract(s) for Past Performance.

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders and the Government's responses, clarifying various aspects of the solicitation for DLA Transportation Process Support.

• Incumbent Contractor: The contract is a follow-on to SP3300-22-C-0006, with IB Logistics LLC as the incumbent. This contract ended September 8, 2025.
• Period of Performance: The solicitation initially referenced a base period and four option periods. Clarification confirms the contract will have a base period plus two 12-month option periods. Option Years 3 and 4 are not to be priced and will not be added later.
• Labor Hours: The estimated labor hours (4,000-8,000 for base year) are approximations. Offerors are responsible for determining the appropriate labor mix. The government anticipates a similar annual level of effort for each period of performance.
• GSA Schedule: Holding a GSA MAS schedule is not a requirement for award. Pricing will be determined fair and reasonable per FAR 13.106-3.
• Security Requirements: Minimum security investigation level for key personnel is IT-III Tier 1. Non-key personnel without access to federally-controlled information systems require a Tier 1 investigation.
• Past Performance: Subcontractor past performance is eligible. Performance that extended into the three-year recency period will be evaluated.
• Transition-in: The transition-in period will not exceed 30 days and is part of the base year CLIN, not separately funded. The previous contractor will not be able to provide information as their contract has expired.
• System Access & GFI: Access to TPPS, DFAS TGET, and DoD shipper systems is expected after DLA's AMPs process approval (3-10 working days). Government-Furnished Information (GFI) and incumbent cooperation during phase-in will not be provided as the previous contract expired.
• Reports: None of the base-year reports/capabilities listed in PWS Section II.B are currently in production; they must be built from scratch by the incoming contractor.

These clarifications modify the understanding of the contract structure, period of performance, pricing, and available government/incumbent support. Bidders should review the updated PWS and Schedule B spreadsheet for detailed changes.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial products or services, issued in accordance with FAR subpart 12.6. It constitutes the sole solicitation, and a written solicitation will not be issued. The procurement is being solicited as a 100% small business set-aside under NAICS code 541611 (Other Management Services), with a small business size standard of $24.5M. Partial quotes will not be accepted.

The contractor must provide personnel and technical support in the following areas:

• Continuity planning
• Training & exercise development and execution
• Strategy development
• Information fusion
• Readiness reporting
• Facility staffing
• Crisis management support
• Website development
• Knowledge management

Complete details of all tasks are outlined in the attached Performance Work Statement (PWS).

• Labor CLINs will be firm fixed price.

• Quotes must be submitted via email to the contracting officer, Thomas J. Walsh III (thomas.j.walsh@dla.mil).

• The deadline for quote submission is 12:00 PM EDT, April 20, 2026.

• Questions are due no later than 09:00 AM EDT, April 6, 2026. Answers will be posted by April 13, 2026.

• The government intends to evaluate quotes and issue a task order without discussions.

• Quotes should contain the firm's best terms and address all evaluation factors.

• The government reserves the right to conduct discussions and request quote revisions if deemed necessary.

• The government reserves the right not to make an award if it is not in the best interest of the government.

• This procurement is a 100% small business set-aside.

• Contractors must be registered in the System for Award Management (SAM) prior to submitting a quote.

• Offerors must include a completed copy of FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, or a statement certifying that SAM.gov is current and up-to-date.

• The vendor is responsible for confirming quote receipt. Late quotes will not be considered.

• Vendors must have a full understanding of all requirements listed in all associated documents.

• Key attachments include:

  • Final SP4704-26-Q-0016 DLA Transportation Process Support
  • ATTACHMENT 1- DLA Transportation Process Support FAR 52.212-1 Instruction to Offerors Attachment 1
  • ATTACHMENT 2- DLA Transportation Process Support FAR 52.212-2 Evaluation Commercial Items Attach 2
  • ATTACHMENT 3- DLA J3 Transportation Process Support PWS
  • ATTACHMENT 4- DLA Transportation Process Support Schedule B

Performance Work Statement (PWS)

To provide non-personal services and qualified personnel to assist the Defense Logistics Agency (DLA) J345 with its Transportation Financial Management (TFM) processes, specifically related to the Third-Party Payment System (TPPS), and to support Financial Improvement and Audit Readiness (FIAR) goals.

• Data Analysis and Support: Identify and eliminate root causes of data issues within various transportation and financial systems (e.g., TPPS, LTS/Tracker Lite, DSS, WMS, GFM). This includes analyzing transportation-related data, creating monthly data reports, and acting in real-time to identify issues.

• TPPS Maintenance and System Analysis: Provide expert-level support for the current DoD-approved TPPS, including configuration, report development, and user training.

• Financial Analysis and Audits: Perform financial analysis, special studies, and research to identify incorrect or unauthorized uses of funds. Report invalid expenditures and provide feedback for policy formulation.

• Audit Support: Provide contractor processes and data for DLA's financial statement audits. This includes providing assurance on the effectiveness of controls over contractor processes, such as database capabilities, data extraction, and report generation.

• Assurance Reporting: By August 15th annually, provide assurance on control effectiveness for the period January 1 to June 30. This can be via an SOC 1 Type 2 Report or management's internal control testing results.

• Bridge Letter: Provide a bridge letter by October 8th annually, addressing control environment changes during July 1 to September 30.

• Status Updates: Provide updates on SOC 1 report progress and corrective actions by the last business day of January and April.

• Deliverables: Submit various reports (monthly status, management, transportation reports) and functional specifications for reports and scripts.

• Period of Performance: One base year with four option years.

• Place of Performance: Off-site at the contractor's facilities.

• Personnel: US citizens only. Key personnel include a Financial Subject Matter Expert and an Audit Compliance and Control Environment Program Manager.

• Security: Minimum favorably adjudicated Tier 1 (T1) investigation or equivalent required for contractor personnel.

• Reporting: Monthly status reports, weekly status reports, and a final management report are required.

• Transition Plan: Required for phase-in/phase-out orientation.

• Subcontracting: FAR Clause 52.219-14, Limitations on Subcontracting, will apply (not more than 50% to non-similarly situated subcontractors).

Solicitation / RFP / RFQ

This document outlines the evaluation process and criteria for the Defense Logistics Agency (DLA) Transportation Process Support requirement. It details how quotes will be assessed to determine the best value for the government.

• Selection Process: A Trade-off evaluation process will be used, where technical approach, key personnel, management and staffing plan, and past performance are combined and considered significantly more important than total price.

• Evaluation Factors: The following non-price factors will be evaluated:

  • Technical Approach: Assessed based on the contractor's demonstrated technical abilities in performing the work outlined in the Performance Work Statement (PWS). Rated using Table 1 (Outstanding, Good, Acceptable, Marginal, Unacceptable).
  • Key Personnel: Evaluated on an Acceptable/Unacceptable basis. Quotes must include resumes and letters of intent for key personnel who meet the PWS education and experience requirements. Rated using Table 2.
  • Management and Staffing Plan: Evaluated based on the plan's explanation of task order management, issue resolution, personnel recruitment and retention, understanding of the work, quality assurance, and a draft Quality Control Plan (QCP). Rated using Table 1.
  • Past Performance: Evaluated for relevancy, recency (within 3 years), and quality (based on CPARS or references). Rated Acceptable/Unacceptable using Table 3. A quote with an Unacceptable rating in Key Personnel or Past Performance is ineligible for award.

• Pricing: Will be evaluated for accuracy, fairness, reasonableness, and completeness.

• Basis for Award: The task order will be issued to the contractor whose quote offers the best value to the government, considering both non-price factors and price.

• All non-price evaluation factors combined are significantly more important than price. The non-price factors are of equal importance among themselves.

• Pricing must be submitted using Attachment 4 (DLA Transportation Process Support Schedule B spreadsheet), ensuring all calculations are viewable and unprotected.

Solicitation / RFP / RFQ

This document provides addendum instructions to FAR 52.212-1 for vendors submitting quotes for DLA Transportation Process Support. It details submission requirements, format, and content for various volumes of the quote.

Quotes must be submitted via email to thomas.j.walsh@dla.mil by 12:00 PM EDT, April 20, 2026. Vendors are responsible for confirming receipt. Late quotes will not be considered.

Submissions must include:

• Company name, address, UIE, and CAGE in the email body.
• Point of contact for questions.
• Required submission documents as specified.

Submission Format:

• Volumes I, II, and III must be in electronic format (Word or PDF for I & II, Excel for III).
• Word/PDF documents: 8.5" x 11", Times New Roman, 11pt font (9pt for tables).
• Do not include marketing materials.

Quote Volumes:

• Volume I (Factors 1, 2, 3): Technical Approach, Key Personnel, Management and Staffing Plan. Max page limits: Factor 1 (7 pages), Factor 2 (3 pages), Factor 3 (6 pages). Includes draft Quality Control Plan (QCP).
• Volume II (Factor 4): Past Performance. Minimum 2, maximum 3 federal government contracts performed within the last 3 years. Each contract submission requires specific details (number, value, agency, POC, description, CPARS if available). Max 3 pages.
• Volume III (Total Price): Submit using Attachment 4, Schedule B. Formulas must be intact, and cells must be to two decimal places.

Required Certifications:

• Completed FAR and DFARS certifications.

• Completed 52.212-3, Offeror Representations and Certifications (or SAM.gov statement).

• Deadline: April 20, 2026, 12:00 PM EDT.

• Evaluation: Factors 1, 2, and 3 will be evaluated per DLA Transportation Process Support FAR 52.212-2 (Commercial Items Attach 2). Factor 4 (Past Performance) will be reviewed by the Contracting Officer.

• Final SP4704-26-Q-0016 DLA Transportation Process Support (signed/dated, including amendments).

• Completed 52.212-3 or SAM.gov statement.

• VOLUME I Quote (Factors 1, 2, 3).

• VOLUME II Quote (Factor 4).

• VOLUME III (Attachment 4 - Schedule B).

Failure to submit all documents per instructions may result in quote disqualification.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or a template for providing pricing information related to the "DLA Transportation Process Support" opportunity. It outlines the structure for detailing labor categories, estimated quantities, and associated costs for a base year and two option years.

• Sheets: The spreadsheet contains sections for "Summary," "Base Year," "Option Year 1," and "Option Year 2."
• Labor Categories: Includes "Financial Subject Matter Expert" and "Audit Compliance and Control Environment Program Manager," with space for additional categories.
• Pricing Structure: Details columns for "Estimated Labor Quantity," "Quoted Number of Hours," "GSA Rate," "Quoted Discounted Rate," and "Total Price" for each CLIN (Contract Line Item Number).
• Contract Value: The "Summary" sheet indicates a "Total Price (Base Year Plus 2 Option Years)" of $0.0, and individual year totals are also $0.0, suggesting this may be a template or a placeholder.
• CUI Marking: Contains "CUI - SOURCE SELECTION INFORMATION" markings as per FAR 2.101 and 3.104.

Bidders are expected to use this document to input their proposed pricing for labor categories across the base year and option years. The structure provided guides the submission of detailed cost information, which will be a critical component of the proposal. The "0.0" values may indicate that this is a template requiring bidder input or that pricing details are to be provided separately or in a different format.