Dorm Furniture Delivery and Installation

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Dorm Furniture Installation and Delivery solicitation (FA468626QC003).

• Window Dimensions: The window dimensions are H 47in x W 67in, with curtain specifications H 54in x W 78in.
• Drapery Rod Installation: Rods are to be installed 6 inches above the window opening and extend 4 inches on each side. Drapery panels should hang 4 inches below the opening.
• Drapery Operation: One-way draw is preferred, with options for a left or right draw. Hidden baton and pinch pleat headers are acceptable.
• Installation Scope: The government does not require final measurement, removal of existing treatments, or installation of new treatments. However, contractors should not rely on the central elevator for job completion.
• Building Details: Installation will occur in Building 24114 (125 rooms, approx. 42 rooms per floor across 3 floors) and furnishings will be delivered to Warehouse Building 2459. The buildings are approximately 0.5 miles apart.
• Access & Equipment: Exterior entrances are available for all rooms. Forklifts or telehandlers can be used to access upper floors via balconies. Extended boom forklifts can reach catwalks on the 2nd and 3rd floors. Trucks should park on paved surfaces, but forklifts/boom vehicles may use unimproved surfaces carefully.
• Storage: Parking lot space will be blocked off for contractor vehicles and trailers, approximately 25 feet from Building 24114. Storage costs for 15 days are to be included in pricing.
• Set-Aside: This requirement is set aside for Woman Owned Small Businesses only; other business types will not be considered.
• Furniture Assembly: The government has no preference on whether beds, nightstands, pedestal desks, dressers, or dining chairs are pre-assembled before delivery or assembled on-site.
• Disposal: Contractors are responsible for off-site disposal of dunnage, crating, and packing materials. No items are to be removed from the site.
• Response Deadline: The response date for quotes has been updated to March 30, 2026, by 10 AM PST.

This Q&A document clarifies several aspects of the solicitation, including specific measurements, installation procedures, building locations, and eligibility requirements. Bidders should incorporate this information into their proposals and pricing. The response deadline has been extended.

Solicitation / RFP / RFQ

This solicitation is for the procurement of dormitory furnishings for the 9th Civil Engineering Squadron (9 CES) at Beale AFB, CA. The contractor shall provide all labor, parts, materials, tools, supplies, transportation, and equipment to procure, deliver, and install these furnishings.

• Full XL Beds (90 units)

• Full XL Mattresses (90 units)

• One-drawer Nightstands (90 units)

• Four-Drawer Pedestal Desks (90 units)

• Six Drawer Dressers (90 units)

• Ergonomic Desk Chairs (90 units)

• Table Lamps (90 units)

• Blackout Drapes (129 units)

• Recliners (90 units)

• Dining Tables (90 units)

• Dining Chairs (180 units)

• Installation of Furniture (1 unit)

• Storage Costs for Potential Dorm Construction Delays (1 unit)

• Option items for various furniture pieces and installation.

• All items are to be delivered and/or installed at Dorm Building 24114 and the furnishing warehouse, Building 1459.

• Brand name or equal specifications as detailed in the Statement of Need (SON).

• Solicitation Number: FA468626QC0030001

• Solicitation Issue Date: 04 Mar 2026

• Offer Due Date: 30 Mar 2026, 10:00 AM

• NAICS Code: 337122

• Size Standard: 750

• Method of Solicitation: Request for Proposal (RFP)

• Contract Type: Not explicitly stated, but pricing arrangement is Firm Fixed Price for all items.

• Period of Performance: Approximately 06 Apr 2026 to 31 Aug 2026 (for base items and some options).

• Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis.

• Technical evaluation will be based on three sub-factors: Delivery, Installation Plan, and Product Specification.

• Pricing will be evaluated for reasonableness, completeness, and accuracy.

• This acquisition is set aside for Small Business.

• The "Statement of Work" is attached as "Dorm Furniture - Statement of Need B24114 FINAL".

• Inspection and Acceptance will occur at the Destination (Beale AFB, CA).

• Payment requests and receiving reports must be submitted via Wide Area WorkFlow (WAWF).

• Item Unique Identification and Valuation (IUID) requirements apply.

• Clauses regarding limitations on subcontracting, health and safety, and contractor access to Air Force installations are included.

Statement of Need (SOW/PWS)

To procure, deliver, and install dormitory furnishings for the 9th Civil Engineering Squadron (9 CES) at Beale Air Force Base, following a major renovation of Dorm Building 24114.

• Provide all labor, materials, tools, supplies, transportation, and equipment for dormitory furnishings.

• Deliver and/or install items at Dorm Building 24114 and the furnishing warehouse (Building 1459).

• Quantities required for Dorm Building 24114 (125 rooms): 125 Full XL Beds, 125 Full XL Mattresses, 125 One-Drawer Nightstands, 125 Four Drawer Pedestal Desks, 125 Six-Drawer Dressers, 125 Ergonomic Desk Chairs, 125 Table Lamps, 125 Blackout Drapes, 125 Recliners, 125 Dining Tables, and 250 Dining Chairs.

• Quantities for Furnishings Warehouse (Building 1459): 4 of each item listed above, except for Dining Chairs, for which 10 are required.

• Basis of Design: Visual uniformity with an Espresso finish, primarily solid wood construction.

• Salient Characteristics: All items are solicited on a "Brand Name or Equal" basis, using "Sustainable Furniture Inc. (SFI)" and its "Mission Series" as the minimum standard.

• Specific Item Requirements: Detailed specifications are provided for each furniture item, including dimensions, materials (e.g., Solid Oak Hardwood, High-Pressure Laminate tops), finishes, construction methods (e.g., dovetailed corners, contract-grade joinery), and hardware.

• Mattresses: Fire rated per California Code of Regulations, Title 19, Division 1.

• Desk Chairs: Armless, ergonomic, with pneumatic height adjustment, 360-degree swivel, tilt-tension adjustment, and casters for carpeted floors.

• Table Lamps: Include integrated power outlets, USB charging port, and an 11-watt LED bulb.

• Blackout Drapes: 100% blackout, flame-retardant per California Code of Regulations, Title 19, Division 1.

• Recliners: Faux leather upholstery, gentle rocking motion, high-resiliency foam cushioning.

• Delivery and Installation Deadline: Must be completed no later than August 31, 2026.

• Installation: Contractor responsible for unloading, uncrating, inspecting, and installing all furnishings. Damaged items must be replaced at no cost to the government.

• Loading: No loading dock or lift gate will be available; contractor must be prepared for truck unloading.

• Site Cleanup: Contractor must perform thorough cleanup after installation.

• Off-site Disposal: Contractor responsible for disposal of all dunnage, crating, and packing materials.

• Coordination: Contractor must coordinate delivery and installation schedule with the Government POC at least two weeks prior to delivery.

• Hours of Operation: Work must be performed during normal government working hours (Monday-Friday, 0830-1630 PST), excluding Federal Holidays and designated Wing/Installation down days.

• On-Site Security: Government will not provide storage; contractor is responsible for securing all materials, tools, and furniture.

• Storage Due to Delays: Contractor must arrange for off-site storage if renovation is delayed beyond August 2026.

• Minimum one-year warranty on all furnishings, covering defects in materials and workmanship.

• Contractor must complete an entry authorization list (EAL) within two weeks of delivery.

• All contractor vehicles and personnel require base access and must comply with base entry procedures and traffic laws.

• Government POC will ensure adequate parking and operational space.

• Overtime costs will not be compensated unless authorized in writing by the Contracting Officer.

Solicitation / RFP / RFQ

This solicitation (FA468626QC003) is for the procurement of dormitory furnishings for the 9th Civil Engineering Squadron (9 CES) at Beale AFB, CA. The contractor shall provide all labor, parts, materials, tools, supplies, transportation, and equipment to procure, deliver, and install these furnishings.

The solicitation includes a "Statement of Need (SON)" which details the specific furniture items required. These include:

• Full XL Beds and Mattresses
• Nightstands (one-drawer)
• Desks (four-drawer pedestal)
• Dressers (six-drawer)
• Ergonomic Desk Chairs (snap chair, no arms)
• Table Lamps
• Blackout Drapes
• Recliners
• Dining Tables and Chairs
• Installation of Furniture
• Storage Costs for Potential Dorm Construction Delays

All items are to be delivered and/or installed at Dorm Building 24114 and the furnishing warehouse, Building 1459.

• The contract type is "Firm Fixed Price" for all items.

• The period of performance is from April 1, 2026, to August 31, 2026.

• The solicitation includes various option line items for increased quantities of the listed items.

• The offer due date is March 24, 2026, at 10:00 AM local time.

• Evaluation will be based on the lowest evaluated price of proposals meeting acceptability standards for non-cost factors.

• Technical acceptability will be evaluated on an acceptable/unacceptable basis across three sub-factors: Delivery, Installation Plan, and Product Specification.

• Price will be evaluated for reasonableness, completeness, and accuracy.

• This is a Lowest Price Technically Acceptable (LPTA) approach.

• The acquisition is listed as "SMALL BUSINESS UNRESTRICTED OR SET ASIDE."

• Specific set-aside details are not explicitly stated in the provided pages, but the "Limitations on Subcontracting" clause is included.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with 52.212-5 attached.

• Item Unique Identification and Valuation (DFARS 252.211-7003) is included, requiring unique item identifiers for delivered items.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

• The "Statement of Work" is attached as "Dorm Furniture - Statement of Need B24114 FINAL."