DoWEA Safety Aide and Attendant Services for Student Transportation in Okinawa, Japan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense Education Activity (DoDEA) is soliciting quotes for Safety Aide and Attendant Services for Student Transportation in Okinawa, Japan. This is a Combined Synopsis/Solicitation (RFQ) for commercial services, issued as solicitation number HE125426QE044. The acquisition is not set-aside for small business concerns. Quotes are due by 11:00 a.m. EDT on May 4, 2026.
Scope of Work
The requirement is for Student Transportation Safety Aide and Safety Attendant Services for DoDEA Pacific South District schools in the Okinawa Military Community. This includes providing Safety Attendants for Pre-Kindergarten through 2nd grade students and Safety Aides for Special Education (SPED) students. Services involve assisting with boarding/disembarking, ensuring on-board safety, managing student behavior, and responding to emergencies. Services are required during the regular school year (approximately 175 days) and potentially during the Extended School Year (ESY) program (approximately 25 days), typically Monday through Friday from 0530 to 1600. Performance standards emphasize safe, professional conduct and compliance with DoDEA, Japan Nation, and military installation regulations. The NAICS code is 485410.
Contract Details
- Contract Type: Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ).
- Period of Performance: A base year from August 1, 2026, to July 31, 2027, with four option years extending through July 31, 2030, and additional option periods for services extending to January 31, 2032.
- Place of Performance: Okinawa, Japan.
- Set-Aside: None (Not set-aside).
- Minimum Guarantee: 376,103.75 Japanese Yen.
- Maximum Quantity: 137,495 runs, plus a 30% increase.
Submission Requirements & Deadlines
- Non-Disclosure Agreement (Attachment 7): Required immediately. Submit completed Attachment 7 via email to the Contracting Officer and Contract Specialist by 11:00 a.m. EDT, April 23, 2026, to receive restricted Attachments 7(a) (Route List) and 7(b) (Commuting Area Zone information/Map). Failure to submit will result in ineligibility for award.
- Questions: Submit electronically by 11:00 a.m. EDT, April 28, 2026.
- Quote Submission: Submit via email to David Infante (david.infante@dodea.edu) and Dustin Fazzini (dustin.fazzini@dodea.edu) by 11:00 a.m. EDT, May 4, 2026. Ensure all documents are virus-free, legible, and emails do not exceed 10 MB.
- Required Attachments: Proposals must include staffing capability details (Attachment 2), past performance information (Attachment 3 & 4), pricing (Attachment 5), and representations & certifications (Attachment 6, including Enclosures 1-5).
Evaluation Criteria
Quotes will be evaluated on a best-value basis considering:
- Factor 1: Staffing Capability (Mandatory questions must be answered; 250-word limit per cell).
- Factor 2: Past Performance (Max 3 recent/relevant contracts, including for subs/teaming partners; PPQ required).
- Factor 3: Price.
- Factor 4: Representations and Certifications (Evaluated as Acceptable/Unacceptable).
Points of Contact
- Contracting Officer: Dustin Fazzini (dustin.fazzini@DoDEA.edu)
- Contract Specialist: David Infante (david.infante@DoDEA.edu) All communications must be directed to these individuals.