Dry Ice Pellets Delivery

Amendment / Modification

• This amendment provides answers to questions received, referencing an attachment titled "DRY ICE PELLETS QUESTIONS AND ANSWERS."

• The solicitation is amended to add an ordering period for each CLIN.

• The "DRY ICE PELLETS QUESTIONS AND ANSWERS" attachment contains responses to vendor inquiries.

• Ordering periods for CLINs are being added.

• All other paragraphs, provisions, and conditions of the original solicitation remain unchanged.

Amendment / Modification

This document is Amendment 0001 to the solicitation HT941026Q2007. It serves as a combined synopsis/solicitation for commercial items, and no separate written solicitation will be issued. The amendment updates the original solicitation with the following details:

• Procurement Type: Combined synopsis/solicitation for commercial items.
• Solicitation Number: HT941026Q2007.
• Applicable Regulations: Federal Acquisition Regulation (FAR) Subpart 12.6 and Part 13, supplemented with additional information.
• Effective Dates: Provisions and clauses are effective through Federal Acquisition Circular (FAC) 2025-06 (effective 10/01/2025) and Defense Federal Acquisition Regulation Supplement (DFARS) change 11/10/2025.
• NAICS Code: 325120 (size standard 1,200).
• PSC Code: 6830.
• Set-Aside: 100% set aside for small business.
• Requirement: Supply of Dry Ice Pellets (Weekly Delivery of 250 lbs. for 52 Weeks).
• Contract Line Items (CLINs):
  • CLIN 0001 (Base): March 01, 2026 - February 28, 2027, Quantity 13,000 LBS.
  • CLIN 1001 (Option 1): March 01, 2027 - February 29, 2028, Quantity 13,000 LB.
  • CLIN 2001 (Option 2): March 01, 2028 - February 28, 2029, Quantity 13,000 LB.
  • CLIN 3001 (Option 3): March 01, 2029 - February 28, 2030, Quantity 13,000 LB.
  • CLIN 4001 (Option 4): March 01, 2030 - February 28, 2031, Quantity 13,000 LB.
• Location: All CLINs are for delivery to 9 MedGrp Laboratory, Beale AFB.
• FOB Destination: Supplier is responsible for inspection and quality control.
• Base Access: Awardee must complete DD Form 1172 for base access.
• Incorporated Provisions/Clauses: Numerous FAR and DFARS provisions and clauses are incorporated by reference, including those related to SAM registration, telecommunications and video surveillance, offer submission, evaluation factors (Technical Capability, Delivery Requirement, Price), and contract terms.
• Quoter Instructions: Questions due by 10:00 am Pacific on January 23, 2026. Responses posted by 10:00 am Pacific on January 29, 2026. Quotes due by 10:00 am Pacific on February 09, 2026.

This amendment effectively replaces the original solicitation with this combined synopsis/solicitation document, detailing the requirements, contract structure, and submission instructions.

Proposal deadlines and submission requirements are clearly defined within this amendment. Offerors must adhere to the specified dates and formats for submitting their quotes.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Dry Ice Pellets solicitation.

• Incumbent Contract: This is a follow-on contract. The previous contract, FA468625F0039, expires on December 20, 2025. There is no incumbent for this specific solicitation.
• Delivery Container: The laboratory will provide a container for the dry ice pellets. The contractor is responsible for offloading into this container, as detailed in the Statement of Work.
• Delivery Quantity: The solicitation's stated weekly delivery quantity of 250 lbs. cannot be exceeded.
• Offload Method: Delivery will be to the side entrance of the clinic, which is a hallway leading to the Laboratory Department. There are no steps or a loading dock; offloading will occur at this entrance.
• Contract CLINs: The CLINs will be amended to reflect the ordering period, confirming the base period start date and the inclusion of three option years.

This Q&A clarifies key aspects of the solicitation, including delivery logistics, container provision, and contract structure, which may affect bidder proposals.

Form / Attachment / Pricing Sheet

This document is a quote sheet for Solicitation Number HT941026Q2007, related to the delivery of Dry Ice Pellets to Beale Air Force Base.

• Requirement: Dry Ice Pellets Delivery
• Location: 9th Medical Group Laboratory, Beale AFB, CA
• Contracting Office: Echo Branch, Healthcare Contracting Division – West (HCD-W), Defense Health Agency Contracting Activity (DHACA)
• CLINs: Details base and option quantities for weekly delivery of 250 lbs. of dry ice pellets for 52 weeks per CLIN.
• Offeror Information: Fields for Offeror Name, Address, UEI, CAGE Code, Point of Contact, Phone, and Email.
• Amendments: Section to acknowledge receipt of amendments.
• Terms: Offeror agrees to hold prices firm for 30 calendar days.
• Payment Terms: Field for payment terms.

This sheet requires bidders to provide their pricing for the specified dry ice delivery requirements, including base and option periods. It also collects essential offeror and contact information, and requires acknowledgment of any amendments. Bidders must complete this form to submit a quote for this opportunity.

Statement of Work (SOW)

To procure the supply and delivery of dry ice pellets for the 9 MDG Laboratory at Beale AFB, CA, to ensure sample integrity during transport.

• Provide all necessary management, labor, equipment, vehicles, and transportation for dry ice delivery services.

• Deliver dry ice pellets to the 9 MDG Laboratory, Beale AFB, CA 95903-1905, once a week on an agreed-upon day.

• Deliver 250 lbs. of dry ice pellets weekly for 52 weeks, totaling 13,000 lbs. per year.

• Deliveries must occur on Mondays between 07:30 AM and 4:30 PM Pacific Standard Time.

• Vendor must maintain a temperature-controlled environment to prevent rapid sublimation.

• Vendor drivers must not leave vehicles in extreme heat or cold during transport.

• Vendor must immediately notify the Contracting Officer's Representative (COR) of inclement weather or emergent road closures.

• Base Period: March 1, 2027 - February 29, 2028

• Option Year 1: March 1, 2028 - February 28, 2029

• Option Year 2: March 1, 2029 - February 28, 2030

• Option Year 3: March 1, 2030 - February 28, 2031

• Option Year 4: March 1, 2031 - February 28, 2032

• Firm-fixed price contract.

• Compliance with applicable federal, state, and local regulations or ordinances.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Subpart 12.6 and FAR Part 13. It constitutes the only solicitation, and no separate written solicitation will be issued. The acquisition is for dry ice pellets and is 100% set aside for small businesses. The North American Industry Classification System (NAICS) code is 325120 with a size standard of 1,200.

• Weekly delivery of 250 lbs of dry ice pellets.

• Deliveries are required at 9 MedGrp Laboratory, Beale AFB.

• The requirement includes a base period and four option periods, each for 52 weeks.

• Base Period Delivery Date: March 01, 2027

• Option 1 Delivery Date: March 01, 2028

• Option 2 Delivery Date: March 01, 2029

• Option 3 Delivery Date: March 01, 2030

• Option 4 Delivery Date: March 01, 2031

• Total quantity for each period (base and options) is 13,000 LBS.

• The contract will be firm-fixed-price (FFP).

• FOB Destination.

• Quotes must be submitted electronically via email to the Contract Specialist and Contracting Officer.

• Questions regarding the RFQ must be submitted by 10:00 am Pacific on January 23, 2026. Responses will be posted by 10:00 am Pacific on January 29, 2026.

• Quotations must be received no later than 10:00 am Pacific on February 09, 2026.

• Evaluation will be based on a "Delivery Requirement Price Tradeoff" basis.

• Evaluation factors include: Technical Capability (Acceptable/Unacceptable), Delivery Requirement (rated using SPRS data), and Price.

• Technical Capability must be rated "Acceptable" to be considered for award.

• Delivery Requirement is more important than price, approximately equal to price.

• This acquisition is 100% set aside for small business.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation number is HT941026Q2007.

• Applicable FAR and DFARS provisions and clauses are incorporated by reference.

• Offerors must complete and submit FAR provision 52.204-24 (Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment).

• Base access is required; DD Form 1172 will be required upon contract award.