Dry Ice Supply Services

Solicitation / RFP / RFQ

This solicitation is for the supply and delivery of Solid Carbon Dioxide (Dry Ice) in pellet form to the National Institute of Standards and Technology (NIST) in Gaithersburg, Maryland. The NIST Storeroom requires a supplier to provide this item twice weekly, with potential for additional deliveries as needed.

• Product: Solid Carbon Dioxide (Dry Ice) in pellet form.

• Specifications: Purity typically ≥ 99.9% CO2.

• Packaging: Dry ice must be packaged in 50-pound, double-walled cardboard boxes with a minimum burst test pressure of 275 lbs.

• Delivery Frequency: Estimated 12-18 boxes ordered per order, twice a week, with delivery occurring twice a week.

• Period of Performance: 1-year Base Period (3/1/2026 - 2/28/2027) with four 1-year Option Periods and a possible 6-month Extension Period.

• Contract Type: Firm-fixed-price award.

• Submission: Offers must be submitted by February 11, 2026, at 1:00 PM ET.

• Evaluation: The contract will be awarded using the Lowest Price Technically Acceptable (LPTA) source selection procedure. Proposals will be evaluated based on Technical Capability, Past Performance, and Price.

• Proposal Structure: Two volumes are required: Volume 1 (Price Proposal - SF 1449) and Volume 2 (Technical Proposal - Non-Price Evaluation Factors).

• The acquisition is listed as "Unrestricted" but also has checkboxes for "Small Business," "HUBZone Small Business," "Service-Disabled Veteran-Owned Small Business," and "Women-Owned Small Business (WOSB) Eligible Under the Women-Owned Small Business Program." The specific set-aside status is not definitively marked.

• Delivery location is FOB Destination to 100 Bureau Drive, 301 Loading Dock, Gaithersburg, MD 20899.

• Deliveries must be completed between 7:00 AM and 9:00 AM EST.

• Contractors must comply with HSPD-12 requirements for personnel requiring physical access to NIST facilities.

• Negative contracting actions (deductions) may be taken for nonconforming products or performance, including failure to meet requirements, packaging, or delivery timelines.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal service contracts in specific geographic areas.

• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits and paid sick leave (EO 13706) are provided.
• Vacation and Holidays: Outlines the minimum paid vacation and holiday entitlements for employees.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), detailing their applicability and requirements.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not listed in the determination.

This wage determination is crucial for bidders as it dictates the minimum labor costs that must be factored into their proposals for any contract that falls under its scope. Failure to comply with these wage and benefit requirements can lead to contract violations. Bidders must ensure their proposed wages and benefits meet or exceed the rates and provisions outlined in this document for all covered employees.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from client organizations regarding a contractor's performance on previous projects. Bidders are required to complete the company-specific information, contact their clients, and request that their clients complete and submit this form.

• Company Information: Contractor to fill in details about the client organization, project name, contract number, period of performance, and cost.
• Technical POC Section: Information about the client's Technical Point of Contact, including contact details and ratings on overall technical performance, quality, schedule, and cost. It also asks if the contractor proactively identified risks and if the POC would use the company again.
• Contracting POC Section: Information about the client's Contracting Point of Contact, including contact details and ratings on overall contractual performance, and if the POC would use the company again.
• Submission Instructions: The completed form should not exceed 3 pages and must be emailed to helen.wesley@nist.gov and tony.schmidt@nist.gov.

This form is crucial for bidders as it is a required component for demonstrating past performance. Bidders must proactively engage their past clients to complete this questionnaire accurately and submit it by the specified deadline to support their proposal.