Dry Ice Weekly Supply

Quick Summary

The Defense Health Agency (DHA), through its Southeastern Healthcare Operations Contracting Division, is seeking proposals for a Firm Fixed Price contract to provide weekly dry ice supply to the 20th Medical Group (MDG) at Shaw Air Force Base (AFB), South Carolina. This requirement is a Total Small Business Set-Aside. The contract will consist of a base year and four 12-month option years, with an estimated start date of June 20, 2026. Quotes are due by February 13, 2026, at 2:00 PM Local Time.

Scope of Work

The contractor will be responsible for supplying all items, services, and delivery functions for solid carbon dioxide (dry ice). Key requirements include:

• Weekly delivery of 300 pounds of dry ice pellets every Monday between 7:30 AM and 10:30 AM EST.
• Dry ice must be packed in insulated containers with venting mechanisms, using at least two boxes or bags.
• Adherence to regulatory guidelines for hazardous materials, including proper marking, labeling, handling, training, and transportation.
• Capability for emergency or special event deliveries outside the normal schedule.
• Delivery to the 20th MDG, 420 Polifka Drive (Building 1042 Medical Logistics Supply Dock), Shaw AFB, SC 29152.
• Ensuring purity and temperature of the dry ice.

Contract Details

• Contract Type: Firm Fixed Price (FFP)
• Period of Performance: One (1) Base Year (June 20, 2026 - June 19, 2027) and four (4) 12-month Option Years (June 20, 2027 - June 19, 2031). An option to extend services up to December 19, 2031, may be exercised.
• Set-Aside: Total Small Business Set-Aside (FAR 19.5)
• NAICS Code: 325120 (Dry ice manufacturing)
• Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
• Incumbent: Cox Enterprises and Solutions LLC (contract FA480323P0019, expiring June 19, 2026).

Submission & Evaluation

• Submission: Quotes must be submitted electronically to the Contracting Officer and Contract Specialist. Offerors must follow the Quote Instructions Section and FAR 52.212-1, FAR 52.212-2, and their addendums.
• Registration: Offerors must be registered in the System for Award Management (SAM).
• Evaluation Basis: Lowest Priced Technically Acceptable (LPTA). Offerors must be rated Technically Acceptable in all factors/subfactors.
• Price Firmness: Prices must be held firm for 90 calendar days from the receipt of offers.
• Questions: Submit questions via email to yuleiny.garciacontreras.civ@health.mil and lenore.y.paseda.civ@health.mil with the subject "Requirement HT940626QE006". Questions received less than 3 days prior to the due date may not be answered.

Key Dates

• Published Date: January 14, 2026
• Quote Due Date: February 13, 2026, 02:00 PM Local Time
• Estimated Start Date: June 20, 2026