Dry Ice Weekly Supply
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) Contracting Activity, Southeastern Healthcare Operations Contracting Division, is soliciting quotes for a Firm Fixed Price contract to provide weekly dry ice supply to the 20th Medical Group (MDG) at Shaw Air Force Base (AFB), SC. This requirement is a Total Small Business Set-Aside. The contract will consist of a base year and four option years. Quotes are due February 13, 2026.
Scope of Work
The contractor will supply all items, services, and delivery functions for solid carbon dioxide (dry ice) to support 20th MDG operations. Key requirements include:
- Weekly delivery of 300 pounds of dry ice pellets on Mondays between 7:30 am and 10:30 am EST.
- Dry ice must be packed in at least two boxes/bags and transported in insulated containers with venting mechanisms. Reusable containers are acceptable.
- Adherence to regulatory guidelines for hazardous materials, including proper marking, labeling, handling, training, and transportation.
- Emergency or special event dry ice deliveries may be required.
- Delivery location: 20th MDG, 420 Polifka Drive (Building 1042 Medical Logistics Supply Dock), Shaw AFB, SC 29152.
- Dry ice purity and temperature must be ensured, at or below -78.5°C (-109.3°F) upon delivery.
- Contractors must incorporate costs for unexpected surges in demand (approx. 4% or 600 pounds/year) into their base weekly pricing.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: One (1) Base Year (June 20, 2026 - June 19, 2027) and four (4) Option Years of 12 months each, potentially extending to December 19, 2031.
- NAICS Code: 325120 (Dry ice manufacturing)
- Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies)
- Incumbent: This is a follow-on to contract FA480323P0019, awarded to Cox Enterprises and Solutions LLC, expiring June 19, 2026.
Set-Aside
This acquisition is a Total Small Business Set-Aside (FAR 19.5).
Submission & Evaluation
- Quotes must be submitted electronically to the Contracting Officer and Contract Specialist.
- Offerors must follow the Quote Instructions Section and FAR 52.212-1, FAR 52.212-2, and their addendums.
- Quotes must be in Word, PDF, or Excel format.
- Offerors must be registered in the System for Award Management (SAM).
- Evaluation Basis: Lowest Priced Technically Acceptable (LPTA). Offerors must be rated Technically Acceptable in all factors/subfactors.
- Offerors must hold prices firm for 90 calendar days from the quote due date.
- Quote Due Date: February 13, 2026, 02:00 PM Local Time (refer to SF 1449, Block 8 for definitive time).
Key Dates
- Response Due: February 13, 2026, 02:00 PM Local Time.
- Estimated Start Date: June 20, 2026.
Questions & Clarifications
All questions must be submitted via email to Contract Specialist Yuleiny Garcia (yuleiny.garciacontreras.civ@health.mil) and Contracting Officer Lenore Y. Paseda (lenore.y.paseda.civ@health.mil) with the subject: "Requirement HT940626QE006". The Government may not respond to questions received less than 3 days prior to the due date.