61--EATON EMERGENCY CALLOUT FOR UPS

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, prepared in accordance with FAR Subpart 12.6. It constitutes the only solicitation, and a written solicitation will not be issued. The Bureau of Reclamation (Reclamation), Lower Colorado Basin Region (LCBR), Hoover Dam SRF, requires the diagnostic and repair of a UPS unit. This is being advertised as a noncompetitive sole source solicitation due to only one responsible source satisfying the agency's requirement.

• Diagnostic and repair of a UPS unit.

• The Statement of Work (SOW) provides detailed information about the requirement and is attached to the RFQ.

• Contract type: Firm Fixed Price Purchase Order.

• Estimated Award Date: On or about March 2026.

• Offerors must submit a quote using Standard Form (SF) 18.

• Pricing must be submitted on the SF-18.

• Required information includes Unique Entity Identifier (UEI) and Contractor E-mail Address.

• Award will be contingent upon a proposal meeting all terms and conditions, a determination of fair and reasonable price, and a finding of responsibility.

• All questions must be submitted via email to bwilliamson@usbr.gov no later than February 25, 2026, 4:00 P.M. MT.

• Offers are due February 27, 2026, 10:00 A.M. MT.

• Offers shall be submitted via email to bwilliamson@usbr.gov.

• This requirement has no set-aside.

• NAICS Code: 335312, Motor & Generator Manufacturing.

• Small business size standard: 1,250 Employees.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-06.

• Point of Contact: Mr. Bryan Williamson, bwilliamson@usbr.gov, 702-293-8452.

Solicitation / RFP / RFQ

This is a "Request for Quotation" (RFQ) for the "Eaton Emergency Callout for UPS" project. It is being advertised as a noncompetitive Sole Source Solicitation. However, any responsible source may submit a response, which will be considered if received in a timely manner. The solicitation is for the diagnostic of a UPS Unit, specifically related to Converters, Electrical, Rotating.

• Diagnostic of UPS Unit

• Repair of UPS Unit (Not to exceed amount)

• Product/Service Code: 6125

• Product/Service Description: CONVERTERS, ELECTRICAL, ROTATING

• Delivery Date: 02/28/2026

• The award will be contingent upon a proposal meeting all terms and conditions, a determination by the Contracting Officer that the price is fair and reasonable, and a finding that the offeror is responsible.

• Quotations must be submitted via email to BRYAN WILLIAMSON, CONTRACT SPECIALIST @ BWILLIAMSON@USBR.GOV.

• Questions must be submitted via email to BRYAN WILLIAMSON, CONTRACT SPECIALIST @ BWILLIAMSON@USBR.GOV by 2/25/26 4:00PM MT.

• Quotations are due by 02/27/2026 1000 MS.

• Evaluation will consider price, terms, conditions, and offeror responsibility.

• This is advertised as a noncompetitive Sole Source Solicitation, but any responsible source may submit a response.

• Standard Form 18 (Rev. 6/1995) is used for this RFQ.

• Optional Form 336 (4-86) is included as a continuation sheet.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for repair services for the Eaton 30KVA Uninterruptible Power Supply (UPS) at the Hoover Dam Powerplant. The UPS supports critical loads and continuing powerplant operations.

• Provide repair services, function testing, start-up, calibration, and commissioning for the Eaton AZ 30KVA UPS (Model 9390-40).

• Utilize only new, original equipment manufacturer (OEM) parts from Eaton.

• Services include troubleshooting, diagnostics, disassembly, component replacement, cleaning, calibration, and function testing.

• Specific components to be addressed include circuit boards, power supplies, modules, terminal blocks, capacitors, fans, and consumables.

• All work must comply with applicable Eaton manufacturer, maintenance, installation, start-up, and commissioning procedures and publications.

• A final itemized report is required, detailing replaced equipment, parts numbers, analysis of work completed, and commissioning results.

• The government will conduct a quality inspection on the cabinet.

• Worksite: Hoover Dam Powerplant, specifically the UPS room on the 6th floor of the central section powerhouse building.

• Deliveries: Hoover Dam Central Warehouse, Boulder City, NV.

• Work will be performed during scheduled equipment outages.

• Contractor must use Eaton certified technicians.

• A secure staging area will be provided for contractor equipment and materials.

• Contractor vehicles require organizational identification and a parking permit.

• A 1-hour Hazardous Energy Control Program (LOTO) training is required for all on-site personnel.

• A special work permit must be obtained and closed out.

• Removed equipment must be retained until final government acceptance and then disposed of according to federal, state, and local regulations.

Other / Unclassified

This document is a "Determination to Solicit from a Single Source" for the U.S. Department of the Interior, Bureau of Reclamation. It outlines the justification for soliciting services and parts for a 30KVA Model 9390 existing UPS unit from a single source, Eaton.

This document is relevant to potential bidders as it explains why the government is not conducting a full solicitation for this requirement. The justification is based on urgency and the need for specialized parts and certified technicians from Eaton to diagnose and repair the critical UPS unit at Hoover Dam. The document indicates that the UPS has failed, leaving the dam without backup power, and immediate repair is necessary to prevent operational and financial risks. Market research identified Eaton as the only vendor capable of providing the necessary OEM-certified technicians and components quickly. This implies that other vendors may not be able to meet the urgent requirements or provide the specific expertise needed for this particular UPS system.

Solicitation / RFP / RFQ

This is a noncompetitive sole source solicitation for emergency callout services and parts for a 30KVA Model 9390 existing UPS unit at the Bureau of Reclamation, Hoover Dam. The UPS unit is essential for providing backup power to the powerplant and critical loads. The requirement is urgent, and market research indicated that sole sourcing to Eaton Corp is in the government's best interest.

• Services and parts for diagnosis and repair of the existing UPS unit.

• Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals.

• Parts and technician must be OEM certified.

• Contract Type: Single Award Firm Fixed Price/Time & Material.

• Award Anticipated: March 2026.

• This is a sole source solicitation; therefore, specific proposal submission instructions are not detailed in this notice.

• Contract award information will be posted on SAM.gov Contract Opportunities website.

• NAICS Code: 335312, Motor and Generator Manufacturing, with a small business size standard of 1,250 employees.

• Request for Information (RFI) emails were sent to other vendors, and none could provide OEM technicians for this repair.

• Questions may be submitted to Bryan Williamson at (702)293-8452 or bwilliamson@usbr.gov.