M--EDIS - CONDUCT SURVEY OF BASEMENT WALL

Amendment / Modification

This amendment (0002) to solicitation 140P4526Q0007 modifies the original solicitation as follows:

• It provides updated links for two volumes of the EDIS Environmental Assessment Report.

• It extends the response date for the Request for Quotation (RFQ) to Friday, March 20, 2026, at 2 PM EST.

• It clarifies that all correspondence related to this RFQ should be directed to Roselyn Sessoms via email at roselyn_sessoms@ios.doi.gov.

• It instructs to change Item 00010 to reflect the obligated amount (details on the obligated amount are not provided in this amendment but are referenced as being in Item 14).

• The solicitation's HSR links and the EDIS Environmental Assessment Report are updated.

• The response date for the RFQ has been extended.

• Item 00010 is to be modified regarding the obligated amount.

• The deadline for submitting offers has been extended to March 20, 2026.

• Bidders should ensure they are using the updated links for the referenced reports and acknowledge the changes to Item 00010 when submitting their offers.

Basis of Design Report / Other

This document is a Basis of Design Report for an Environmental Assessment of Glenmont Mansion at Thomas Edison National Historical Park. It details recommendations for improving climate control systems and associated building improvements. The report outlines three primary alternatives (Alternatives 2, 3, and 5) for HVAC system upgrades, along with architectural improvements to the building envelope.

• Climate Control: The report addresses deficiencies in the existing HVAC system, which struggles to maintain desired temperature and humidity levels. It proposes three alternatives with varying levels of impact and effectiveness.
• Building Envelope: Recommendations include architectural work such as replacing floor canvas systems, providing awnings, installing interior window inserts, weatherstripping, and repairing drainage to improve environmental conditions and reduce moisture infiltration.
• Alternatives Analysis: The report compares the three main alternatives based on their impact on the structure, cultural landscape, visitor experience, and cost. Alternative 2 has the least invasive impact but offers limited improvement. Alternative 3 introduces dehumidifiers, and Alternative 5 involves a more comprehensive system replacement with DOAS units and a chiller.
• Cost Study: A schematic cost study is included, providing estimated construction costs for each alternative, ranging from approximately $1.27 million for Alternative 2 to over $3.1 million for Alternative 5.
• Appendices: The report includes appendices with floor plans, system drawings, load calculations, geothermal loop site drawings, window insert cutsheets, awning estimates, and detailed cost breakdowns for each option.

This document provides detailed technical specifications and cost estimates for proposed HVAC system upgrades and building envelope improvements. It outlines the scope of work, design considerations, and specific requirements for potential contractors interested in bidding on related projects.

Amendment / Modification

This amendment (0001) to solicitation 140P4526Q0007, originally dated 02/03/2026, is issued to respond to bidder requests.

• The amendment provides links to the Historic Structure Report for Glenmont, Volume I and Volume II.

• It also provides a link to the recently completed environmental assessment report for Glenmont.

• The quote due date has been extended to Monday, March 16, 2026, at 2 PM EST.

• All correspondence related to this Request for Quotation (RFQ) should be directed to Roselyn Sessoms via email at roselyn_sessoms@ios.doi.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To survey, assess, and produce an existing conditions assessment for the exterior B14 north foundation wall at the Thomas Edison National Historical Park's Glenmont mansion. The goal is to identify steps needed for repair and/or maintenance to stabilize the wall, prevent further deterioration and water intrusion, and preserve its historical significance and aesthetic character.

• Visual Inspection: Assess the exterior B14 north stone foundation wall for signs of deterioration, including cracking/spalling of stones/mortar, water intrusion/moisture damage, and efflorescence/biological growth.

• Moisture Testing: Use moisture meters to gauge moisture levels in stone and mortar and provide repair/maintenance recommendations.

• Mortar and Stone Analysis: Conduct analysis to recommend in-kind replacement materials and provide a formula for recreating the existing mortar.

• Conduct Cleaning Tests: Determine appropriate non-invasive methods for surface preparation, including removal of dirt, debris, biological growth, and loose mortar without damaging stones.

• Documentation: Provide a photographic record of current conditions, technical information and recommendations for materials, and a comprehensive written report detailing findings, analysis results, and recommended repairs.

• CAD Drawings: Produce architectural drawings showing the percentage of wall damage, locations requiring repair/replacement, and areas needing mortar upgrades/replacements.

• Recommended Methodology: Include a recommended methodology for treatment adhering to National Park Service and Department of Interior Standards for historic preservation, including future monitoring and cyclical maintenance.

• The contractor must commence work within 10 calendar days after award and complete the project within an eight-month timeframe from the award date.

• Work is located at Thomas Edison's Historic 1880 Mansion, Glenmont, Llewellyn Park, 12 Honeysuckle Avenue, West Orange, NJ 07052.

• On-site work hours are restricted to 9:00 am - 3:30 pm, Monday-Thursday, excluding holidays, and are subject to weather and other conditions. Access is by advanced appointment only.

• Safety and Compliance: Work must comply with NEPA 106 and OSHA regulations. Offeror's equipment must be safe and capable. No food, drink, or smoking in work areas. No visitors, family, friends, or pets are allowed on-site. Contractor is responsible for any damage caused during work.

• Insurance: A certificate of insurance for $1 million dollars for work performed is required within ten days of award. Proof of liability insurance and standard insurance/bonding is also required.

• Project Management: Key personnel include Beth Miller (Project Manager), David Vago, and Timothy Stauffer.

• Bidding Proposal Requirements: Award based on technical qualifications and best value. Evaluation factors include Experience (NPS and Secretary of the Interior Standards), Relevant Past Performance (comparable survey reports, repair assessments, mortar analysis on historic structures), and Price. Proposals must include specific project examples and a cost proposal. A firm-fixed-price contract is anticipated.

• SAM Registration: Contractor must be registered in SAM.gov prior to award.

• Pre-Proposal Meeting: Proposers are strongly encouraged to visit the site. Questions must be submitted in writing to the Contracting Officer no later than five days before the closing date.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire/References form required for the solicitation RFQ:140P4526Q0007, "CONDUCT SURVEY OF BASEMENT WALL". It is to be completed by all quoters to receive consideration.

• Contractor Information: Name, Duns #, Address, Phone, Fax.
• Type of Business: Company, Co-partnership, Corp., Individual, Non-Profit Org.
• Years of Experience: In the types of work requested and as a Prime Contractor/Sub-contractor.
• Project Experience: Details of up to three (3) completed projects within the last five years, including contract amount, type of project, completion date, reference contact name, address, email, and telephone number. This information should be on an attached sheet or duplicated as necessary.
• Failure to Complete Work: A question regarding any past failure to complete awarded work.
• Performance/Payment Bond: A question regarding work completed by performance/payment bond.
• Certification: Official certification of the accuracy of the statements made.
• Point of Contact: Roselyn Sessoms, roselyn_sessoms@nps.gov

Bidders must complete and submit this form as part of their quotation to be considered for this opportunity. The information provided will be used by the National Park Service to assess the bidder's past performance and capability to perform the required services.

Other / Unclassified

This document is a Standard Operating Procedure (SOP) for Contractor Monitoring at Thomas Edison National Historical Park. It outlines rules and guidance for monitoring contractors to ensure safety and security for park staff, visitors, resources, and the contractors themselves. It details authority, physical security measures, guidelines for contractors, roles and responsibilities of park staff, and emergency procedures.

This document is crucial for any contractor performing work at Thomas Edison National Historical Park. It specifies:

• Security Protocols: Requirements for identification badges, contractor escorts by NPS staff, and limitations on access to secure areas.
• Workplace Conduct: Rules regarding food, beverages, smoking, handling of museum objects, and alterations to historic structures.
• Safety Requirements: Procedures for "hot work" (welding, open flames, heat-producing equipment), use of chemicals, electrical safety, and emergency response.
• NPS Monitoring: Clarifies that NPS monitors will not assist contractors with tasks but will oversee security and compliance.
• Emergency Procedures: Outlines evacuation plans, rally points, and procedures for medical emergencies and fire/smoke incidents.

Understanding and adhering to these procedures is essential for successful contract performance and ensuring the protection of park resources and personnel.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4211, Revision No. 32) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on a federal contract in New Jersey, specifically within the counties of Essex, Morris, Sussex, and Union. This document is crucial for contractors to understand labor cost requirements.

• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, categorized by occupational code and title.

• Fringe Benefits: It mandates that fringe benefits required by the Service Contract Act must be provided. Specific benefits mentioned include:

  • Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
  • Paid Sick Leave (EO 13706): $5.09 per hour (or $203.60 per week / $882.27 per month), applicable to contracts awarded on or after January 1, 2017.
  • Minimum Wage (EO 13658): For contracts awarded between January 1, 2015, and January 29, 2022, the minimum wage is $13.30 per hour (or the applicable wage rate on this determination, if higher) for 2025. This rate is adjusted annually.
  • Vacation: Paid vacation based on years of service (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years, 5 weeks after 25 years).
  • Holidays: A minimum of twelve paid holidays per year.

• Hazardous Pay Differential: An 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work involving ordnance/explosives.

• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost, including maintenance ($3.35 per week for cleaning/maintenance, unless "wash and wear" materials are used).

• Contract Type: Service Contract Act (SCA) covered contracts.

• Period of Performance: Not specified in this document, but wage rates are subject to annual adjustment.

• Conformance Process: Outlines the process for contractors to request additional classifications and wage rates if an occupation is not listed. This involves submitting a written report to the contracting officer for review and approval by the Department of Labor.

• Not specified in this document.

• This wage determination is subject to revision and annual adjustment.

• The "Service Contract Act Directory of Occupations" provides detailed duties for classifications.

• Specific footnotes (e.g., for Computer Employees, Air Traffic Controllers) provide additional details and conditions.

Form / Attachment / Pricing Sheet

This document is a technical questionnaire intended to gather critical information from offerors regarding their proposed approach to the "CONDUCT SURVEY OF BASEMENT WALL" project at Thomas Edison National Historical Park. Responses to this questionnaire, along with responses to a separate past performance questionnaire, are crucial for the selection official's evaluation of quotes.

The questionnaire asks offerors to provide detailed responses to five key areas:

1. Project Approach: How the offeror plans to complete the project in adherence to the statement of work and period of performance, while managing costs.
2. Experience: Years of experience and specific examples of completed projects that match the scope of work.
3. Technical Knowledge: The contractor's demonstrated knowledge and capability for this type of work.
4. Equipment: The specific equipment that will be used to perform the tasks outlined in the Statement of Work.
5. Quality Assurance: The measures the contractor will implement to ensure the quality of their deliverables.

Offerors are permitted to use additional pages for their responses if needed.

This questionnaire directly impacts proposal preparation. Bidders must provide thorough and specific answers to demonstrate their capability and suitability for the project. Inadequate or vague responses may lead to a quote being deemed non-responsive. The responses are a critical factor in the award decision, alongside pricing and past performance.