EHRM | Beckley VAMC 517-22-700 | Construct Infrastructure Upgrade

Amendment / Modification

• The proposal due date for solicitation 36C77626R0006 has been extended.

• The new proposal due date is March 16, 2026, at 2:00 PM EDT.

• Item 11 (This Item Only Applies to Amendments of Solicitations) has been updated to reflect the extended due date.

• The deadline for submitting proposals has been extended to March 16, 2026, 2:00 PM EDT.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

• This amendment (0001) is issued to post the Site Visit Sign-In Sheet for the solicitation.

• The Site Visit Sign-In Sheet is attached as "S06 Amendment 0001 ATT 1".

• All other terms and conditions of the original solicitation remain unchanged.

• The primary change is the addition of an attachment (Site Visit Sign-In Sheet).

• No changes are indicated to proposal deadlines, requirements, or evaluation factors. The solicitation remains as previously issued, with the addition of the site visit sign-in sheet.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the EHRM Infrastructure Upgrades Construction opportunity at Beckley VAMC. It records the attendees, their companies, titles, email addresses, and phone numbers.

• Names of attendees
• Company/Title of attendees
• Email addresses of attendees
• Phone numbers of attendees

This document indicates which companies and individuals attended the site visit for the EHRM Infrastructure Upgrades Construction opportunity. This information can be useful for potential bidders to understand the level of interest and identify potential competitors or collaborators who were present at the site visit.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the EHRM construction Project 517-22-700, Infrastructure Upgrades, at the Beckley VA Medical Center. The project involves preparing the site, including demolition and removal of existing structures, and furnishing labor and materials to complete the necessary work as per drawings and specifications. The estimated magnitude of construction is between $10,000,000 and $20,000,000.

• Site preparation, including demolition and removal of existing structures.

• Furnishing labor and materials for EHRM Infrastructure Upgrades.

• Work must be completed according to provided drawings and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 Calendar Days after receipt of the Notice to Proceed (NTP).

• Estimated Value: $10,000,000 to $20,000,000.

• Proposals must be submitted via email to Sadaya.Brittian@va.gov and Samantha.Mihaila@va.gov by the date and time specified in Block 13 of the SF 1442.

• Proposals must be submitted in three separate volumes (Technical, Price, Administrative) via separate emails, each under 5MB.

• Evaluation Factors: Technical Capability (Acceptable) and Price (Lowest Price Technically Acceptable - LPTA).

• A site visit is scheduled for February 12, 2026.

• Technical questions are due by February 19, 2026, at 2:00 PM EST.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• Offerors must acknowledge any amendments posted on SAM.gov.

• A Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds (SF 25A and SF 25) will be required upon award.

Form / Attachment / Pricing Sheet

This document provides essential information regarding a site visit for the "Construct EHRM Infras Upgrades" opportunity in Beckley, WV. It details the date, time, and location for interested bidders to visit the site.

• Date: February 12, 2026
• Time: 10:00 AM EST
• Location: Beckley VA Medical Center, Building 2, Room 100, 200 Veterans Avenue, Beckley, WV 25801
• A campus map is provided on page 2 for reference.

This information is crucial for bidders who need to attend the site visit to gain a better understanding of the project location and requirements. The provided map aids in navigating the campus to reach the specified meeting point.

Form / Attachment / Pricing Sheet

This document provides essential information regarding a site visit for the "Construct EHRM Infras Upgrades" opportunity in Beckley, WV.

• Date: February 12, 2026
• Time: 10:00 AM EDT
• Location: Beckley VA Medical Center, Building 2, Room 100, 200 Veterans Avenue, Beckley, WV 25801.
• A campus map is provided on page 2 for reference.

This information is critical for bidders intending to visit the site to understand the project's physical location and attend the scheduled visit. The campus map aids in navigation.

Solicitation / RFP / RFQ

This solicitation is for the EHRM construction Project 517-22-700, Infrastructure Upgrades, at the Beckley VA Medical Center. The project involves site preparation, demolition of existing structures, and furnishing labor and materials for the necessary work as per drawings and specifications. The estimated magnitude of construction is between $10,000,000 and $20,000,000.

• Complete site preparation, including demolition and removal of existing structures.

• Furnish all labor, materials, tools, supplies, and equipment.

• Perform work for EHRM construction Project 517-22-700 Infrastructure Upgrades.

• Adhere to specifications and drawings provided.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 730 Calendar Days after receipt of the Notice to Proceed (NTP).

• Estimated Magnitude: $10,000,000 to $20,000,000.

• Proposals are due by February 19, 2026, at 2:00 PM.

• Submission is via email to Sadaya.Brittian@va.gov and Samantha.Mihaila@va.gov.

• Proposals must be submitted in three separate volumes (Technical, Price, Administrative) via separate emails, each under 5MB.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) method, considering Technical Capability and Price.

• A site visit is scheduled for February 12, 2026, at 10:00 am EDT.

• Technical questions are due by February 19, 2026, at 2:00 PM.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• Offerors must acknowledge any amendments posted on SAM.gov.

• A bid guarantee is required (SF 24).

• Payment and Performance Bonds are required (SF 25A and SF 25).

Specifications / Technical Documents

This document contains detailed specifications for various construction materials and installation procedures, including:

• Cold-Formed Metal Framing (Section 05 40 00): Specifies materials and services for installing steel stud framing, tracks, and accessories for exterior non-load-bearing steel stud curtain walls.
• Rough Carpentry (Section 06 10 00): Details requirements for wood blocking, nailers, rough hardware, plywood, and light wood construction.
• Thermal Insulation (Section 07 21 13): Outlines specifications for board, block, batt, blanket, and cellular glass insulation for various applications (foundations, walls, floors, masonry cavities).
• Fluid-Applied Membrane Air Barriers, Vapor Permeable (Section 07 27 26): Specifies requirements for fluid-applied vapor-permeable air barriers for existing window infill.
• Firestopping (Section 07 84 00): Details requirements for UL or equivalent approved firestopping systems for openings in walls, floors, and roof decks to prevent the passage of flame, heat, and smoke.
• Hollow Metal Doors and Frames (Section 08 11 13): Specifies requirements for hollow metal doors, frames, and glazed openings.
• Door Hardware (Section 08 71 00): Outlines requirements for door hardware, including locks, hinges, closers, and exit devices, with specific hardware sets detailed.
• Gypsum Board (Section 09 29 00): Provides specifications for the installation and finishing of gypsum board for walls, partitions, soffits, and ceilings.
• Ceramic/Porcelain Tiling (Section 09 30 13): Details requirements for the installation of interior ceramic, porcelain, and quarry tile, including substrate preparation, setting materials, and grout.
• Resilient Base and Accessories (Section 09 65 13): Specifies requirements for the installation of resilient base and accessories.
• Resilient Tile Flooring (Section 09 65 19): Outlines specifications for the installation of luxury vinyl tile, static-dissipative tile, and accessories.
• Painting (Section 09 91 00): Covers field painting requirements, including surface preparation, paint types, application methods, and color specifications.

This document is crucial for bidders as it defines the specific materials, installation methods, quality assurance requirements, and regulatory compliance standards for a wide range of construction elements. Understanding these specifications is essential for accurate bidding, material selection, and successful project execution. It highlights critical details such as material properties, testing requirements, and installation tolerances that directly impact the cost and quality of the work.

Form / Attachment / Pricing Sheet

This document contains the "List of Drawings - Volume 2" for the EHRM Infrastructure Upgrades project at the Beckley VA Medical Center. It serves as an index for all the drawings included in Volume 2 of the final bid documents.

• Sheet Number
• Sheet Name
• Sections covered (e.g., General, Mechanical, Plumbing, Fire Protection, Electrical)
• Building numbers associated with the drawings

This document is crucial for bidders to understand the scope and organization of the technical drawings provided for the opportunity. It allows them to quickly locate specific information related to mechanical, plumbing, fire protection, and electrical systems across various buildings and floors within the Beckley VA Medical Center campus.

Specifications / Technical Document

This document contains detailed specifications for various components and systems related to electrical installations, including:

• Conductors and Cables: Requirements for low-voltage electrical power conductors and cables, including material specifications, color coding, and installation methods.
• Splices and Terminations: Standards for above-ground and below-ground splices, including material requirements and testing.
• Connectors and Terminations: Specifications for mechanical and electrical connectors.
• Control Wiring: Requirements for control wiring, including sizing and installation.
• Wire Lubricating Compound: Requirements for suitable compounds.
• Installation: General requirements for installing conduits, including alignment, support, and firestopping.
• Grounding: Detailed requirements for grounding and bonding electrical systems, including grounding electrode systems, bonding conductors, and ground resistance testing.
• Warning Tape: Specifications for underground warning tape.
• Pull Rope: Requirements for spare ducts.
• Firestopping Material: Reference to Section 07 84 00 for firestopping.
• Flame and Smoke: Requirements for assembled systems to meet flame spread and smoke developed ratings.

This document outlines the technical requirements for electrical installations, including materials, installation methods, testing, and safety standards. Bidders must ensure their proposed materials and installation practices comply with these specifications to be considered compliant with the contract documents.

Form / Attachment / Pricing Sheet

This document comprises the "List of Drawings - Volume 1" and detailed architectural and engineering drawings for the EHRM Infrastructure Upgrades project at the Beckley VA Medical Center. It serves as an index and provides comprehensive visual information for the project.

• Drawing Index (Volume 1): Lists all architectural and engineering drawing sheets, organized by discipline (General, Civil, Architectural, Technology), including sheet numbers and names.
• Detailed Drawings: Includes floor plans for multiple buildings (1-8, 14/15, 29, 35), technology details for telecommunication rooms, equipment racks, pathways, riser diagrams for cabling infrastructure, and bonding diagrams for grounding.
• Site Plan: An overview of the medical center campus showing building locations.

This document is critical for bidders to understand the full scope of the project by identifying all relevant drawings and technical specifications. It enables efficient navigation of the bid documents, ensures all necessary information for technology installations and upgrades is reviewed, and is essential for accurate proposal preparation and bidding.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the solicitation.

• Services Contracts: The contractor will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: The contractor will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification with their bid or proposal.
• Consequences of Non-Compliance: Failure to provide the certification will result in the offer being deemed ineligible for evaluation and award. False certifications can lead to penalties, including suspension, debarment, fines, and prosecution.

Bidders must carefully review the subcontracting limitations applicable to the specific contract type (Services, General Construction, or Special Trade Construction) and ensure they can comply. This certification is a mandatory submission requirement. Failure to complete and submit it will make the offer ineligible for award. The document also outlines the potential consequences of not acting in good faith regarding subcontracting limitations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for West Virginia, specifically for Building Construction Projects in Raleigh County. It establishes prevailing wage rates and fringes for various construction trades. This document is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects in the specified area.

• General Decision Number: WV20260023
• State: West Virginia
• County: Raleigh County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Publication Date: 01/02/2026
• Trades Included: Asbestos Worker/Heat & Frost Insulator, Boilermaker, Brick Pointer/Caulker/Cleaner, Mason (Stone), Carpenter (including Drywall, Form Work, Scaffold, Builder and Floor Laying), Millwright, Electrician, Power Equipment Operator (with detailed group definitions), Ironworker (Ornamental and Structural), Laborer (various classifications including Wacker Roller Operator, Concrete Saw, Grouting, Asphalt Raker, Jack Hammer, Motorized Buggy Operator, Water Boy, Airtool Operator, Asbestos Abatement, Bobcat Operator, Dewatering, Rodman, Skytrak Forklift Operator), Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Plumber, Sheet Metal Worker (including HVAC Duct Installation), Bricklayer, Pipefitter (including HVAC Pipe Installation), Roofer, Truck Driver.
• Wage and Fringe Rates: Specific hourly rates are provided for each trade and classification.
• Executive Orders: Notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) are included, outlining contractor obligations.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also provides information on how to handle unlisted classifications and the process for appealing wage determinations.

Forms / Attachments / Pricing Sheets

This document, "S02 - Att 7 - HEFP SEP Design Alerts 1-9 and 11-16.pdf", is a compilation of several "Design Alerts" related to the HEFP SEP (SOCAMES 6) initiative. These alerts provide specific guidance, clarifications, and solutions for various technical and design challenges encountered during the Electronic Health Record Modernization (EHRM) project.

The document contains the following Design Alerts:

• Design Alert 1: Addresses cable length issues in telecommunication rooms (TRs) by providing a three-dimensional estimation approach to ensure UTP cable segments do not exceed 90 meters.
• Design Alert 2: Updates requirements for Help Desk space within the Go-Live Command Center, deleting the need for dedicated space as the Help Desk will be remote.
• Design Alert 3: Revises classroom calculations for training spaces, adjusting the number of classes per end user and the number of seats per class, impacting space requirements.
• Design Alert 4: Clarifies the required space for Telecommunication Rooms (TRs) in existing buildings for the EHRM initiative, establishing a minimum of 100 sq ft for clinical spaces, conflicting with a standard of 170 sq ft.
• Design Alert 5: Provides guidance on fire suppression systems in data centers for EHRM projects, requiring compliance with NFPA 75 and the new Fire Protection Design Manual.
• Design Alert 6: Addresses the process for installing geographically diverse Wide Area Network (WAN) paths, noting the lack of a national process and recommending de-scoping if coordination is not possible.
• Design Alert 7: Outlines conditions under which a Telecommunication Enclosure (TE) is appropriate in non-clinical buildings instead of a conditioned Telecommunication Room (TR), and details requirements for standard and non-standard TEs.
• Design Alert 8: Provides temporary guidance on temperature and relative humidity ranges for Telecommunication Spaces, reconciling conflicts between the ISTS and HVAC Design Manual.
• Design Alert 9: Provides guidance on the physical security of Telecommunication Enclosures (TEs) when they are used in lieu of TRs, requiring them to meet the same security standards as the building they are in.
• Design Alert 11: Clarifies selection criteria for power cordsets connecting Rack Power Distribution Units (PDUs) to IT access-layer networking devices in TRs, emphasizing compatibility with 208VAC.
• Design Alert 12: Develops detailed telecommunication system submission requirements for HEFP-SEP EHRM NRM projects, as existing instructions are insufficient.
• Design Alert 13: Clarifies requirements for environmental monitors in Telecommunication Rooms (TRs), stating that rack-level sensors are generally not required in TRs, only wall-mounted sensors within 6 feet of racks.
• Design Alert 14: Provides temporary guidance on HVAC redundancy requirements for TRs, mandating an (N) cooling redundancy requirement.
• Design Alert 15: Addresses challenges in meeting HVAC requirements for existing TRs in EHRM NRM projects due to space constraints, allowing for approved deviations with a plan for future compliance.
• Design Alert 16: Implements a solution to correct over-provisioning of data drops and cable pulls in TRs, basing Work Area Outlet (WAO) counts on active port counts to reduce costs and construction impact.

This document is highly relevant to bidders involved in EHRM projects, particularly those related to infrastructure upgrades. It provides critical technical specifications, design standards, and procedural guidance that will directly impact project scope, design requirements, and compliance obligations. Understanding these design alerts is essential for accurate proposal development and successful project execution.