Electrical Upgrade to the Telephone Rooms for Backbone Upgrade

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for an OPEN-MARKET Firm Fixed Price (FFP) procurement. The U.S. Department of Transportation, Federal Highway Administration, Western Federal Lands Highway Division, is seeking to procure an "Electrical Upgrade to the Telephone Rooms for Backbone Upgrade." The anticipated award date is February 26, 2026. This solicitation is a Total Small Business Set-Aside.

• Install dedicated UPS-backed electrical circuits from Panel UPS1A to specific Telecommunications Rooms (TRs).

• Each TR requires two (2) new 30A/230V circuits terminated in twist-lock L6-30R receptacles.

• Specific TR locations include Network Operations Center (NOC), Alaska TR, Denali TR, and Annex TR.

• Work includes conduit installation, circuit wiring, breaker installation, receptacle installation, grounding and bonding, and testing.

• A site survey and planning phase is required to assess breaker space, amperage capacity, UPS load, and routing feasibility.

• Deliverables include a testing and commissioning report, and as-built drawings for cable routing.

• Contract Type: Firm Fixed Price (FFP)

• Anticipated Award: Purchase Order

• Period of Performance: To be completed no later than thirty (30) days after receipt of the order.

• Quotations must be submitted electronically by the due date and time specified on page 1.

• Questions concerning the RFQ must be submitted in writing electronically to WFL.Purchasing@dot.gov no later than 04:00 pm PT on 02/23/2026.

• Evaluation factors include Price, Technical Compliance with Solicitation Requirements, Relevant Past Experience, and Relevant Past Performance.

• The Government will award to the responsible Offeror whose offer conforming to the solicitation is the lowest evaluated price of quotations meeting or exceeding the requirements for acceptability.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 238210

• Size Standard: N061

• Offerors must have an active Federal Government contracts registration in the System for Award Management (SAM).

• A site visit is urged and expected. See Attachment 0006 for details.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5563, Revision No. 27) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

• Geographic Area: Oregon Counties of Clackamas, Columbia, Multnomah, Washington, Yamhill, and Washington Counties of Clark, Skamania.
• Occupational Listings: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), with specific rates and conditions.
• Vacation and Holidays: Outlines paid vacation and holiday provisions for covered employees.
• Footnotes: Includes specific details for Computer Employees and Air Traffic Controllers/Weather Observers regarding exemptions, night pay, and Sunday pay.
• Hazardous Pay: Details differential pay rates for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for contractor-provided uniforms and maintenance.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is critical for bidders to understand the labor costs associated with performing the contract. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimum requirements for all covered employees working within the specified geographic area. Failure to comply can lead to contract violations. The document also provides information on paid sick leave, vacation, and holiday pay, which are essential components of total compensation.

Form / Attachment / Pricing Sheet

This document is a price schedule (Attachment 0001) for the opportunity. Bidders should use this to provide their pricing for the CLINs listed.

• CLIN: 00101
• Description: Electrical upgrade to the Telephone Rooms for Backbone Upgrade
• Pricing Type: Firm-Fixed Price
• Unit of Measure: Lot (LS)
• Fields for Unit Price and Amount are provided.

This attachment requires bidders to input their firm-fixed unit price and total amount for the specified CLIN. This information will be crucial for proposal preparation and evaluation.

Form / Attachment / Pricing Sheet

This document is the "Offeror Work Experience Form" which is to be completed and submitted by offerors. It is intended for the evaluation of past or present contracts that meet or exceed the criteria for Evaluation Factor 3.

• Offeror Information: Includes fields for Company Name, Company Address, Point of Contact, Phone Number, and E-mail Address.
• Contract Information: Includes fields for Contract Title, Owner/Agency Name, Location/Address, Point of Contact, and Contact E-mail Address/Phone #.
• Contract Details: Requires indication if the firm was the PRIME contractor, the number of subcontractors (if applicable), Original and Final Completion Dates, and Original and Final Contract Values.
• Work Description: A section to describe the work performed under the contract.

Bidders must complete this form for past or present contracts to demonstrate relevant work experience as part of their proposal submission. The form has a strict page limit of five (5) pages total for contract and management experience per contract. This information will be used for evaluation purposes under Evaluation Factor 3.

Form / Attachment / Pricing Sheet

This document is a Past Performance Reference Questionnaire designed to be completed by the offeror/quoter and provided to a reference. The reference will then submit the completed questionnaire directly to the government Point of Contact.

• Contractor Information: Fields for the contractor being rated, contract number, and contract description.
• Rater Information: Fields for the rater's name, contact details, and role.
• Rating Definitions: Provides definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) and guidance on justifying each rating.
• Performance Categories: Sections to rate the contractor's technical abilities, timeliness, cost management, ability to meet special needs, management team effectiveness, subcontractor management, small business subcontracting, compliance with laws/regulations, and resource/personnel management.
• Recommendation: A question asking if the contractor would be recommended for similar requirements.
• Narrative Justification: Space for additional supporting narrative for ratings.
• Signature: A section for the rater's signature and date.
• Return Instructions: Specific instructions for submitting the completed questionnaire via email, including the recipient address (WFL.Purchasing@dot.gov), required subject line format, and deadline.

This questionnaire is crucial for bidders as it outlines the specific criteria and rating scales the government will use to evaluate past performance. Bidders should use this document to guide their selection of references and to understand what information their references need to provide to effectively support their bid. It also details the submission process and deadline for these reference questionnaires.

Form / Attachment / Pricing Sheet

This document contains electrical drawings and specifications for an "Electrical Upgrade to the Telephone Rooms for Backbone Upgrade" project. It details the scope of work, general provisions, and provides a drawing index and panel schedule.

• Scope of Work: Installation of two L5-30R receptacles on dedicated circuits in three telephone rooms (Annex TR, Alaska TR, Denali TR).
• Power Source: Circuits will feed from Panel UPS1A in the main electrical room. The contractor must verify the required breaker type for 30A/120V and utilize available open spaces in Panel UPS1A.
• Branch Circuits: Wiring method to be 10/2 MC cable, routed through the first-floor T-bar ceiling and along structural lines. All cabling and panels require proper labeling.
• Receptacles: L5-30R receptacles with specific back boxes and covers are required.
• General Provisions: Includes housekeeping, testing, commissioning, permits (none required for federal property), firewalls, and a 12-month warranty.
• Panel Schedule (UPS1A): Details existing and proposed circuit assignments, including breaker ratings and descriptions.
• Drawing Index: Lists the cover sheet (E0.1), first floor (E1.0), and second floor (E2.0) drawings.

This document is crucial for bidders to understand the specific electrical work required, including the number and type of receptacles, wiring methods, power sources, and locations. It outlines the technical requirements, materials, and general conditions for performing the upgrade, directly impacting proposal preparation and cost estimation.

Form / Attachment / Pricing Sheet

This document announces an organized on-site walk-through for the "Electrical upgrade to the Telephone Rooms for Backbone Upgrade" project.

• Date and Time: Tuesday, 02/10/2026 at 1:00 PM PT.
• Location: 610 E 5th St, Vancouver, WA 98661.
• RSVP: Interested attendees must send their name(s), company name, and contact information to wfl.purchasing@dot.gov.
• Arrival: Arrive at least 15 minutes prior to the scheduled time.
• Access Requirements: Compliance with the "REAL ID" Act is required for access to the federal facility. A link to further information is provided.

This site visit is crucial for potential bidders to understand the site conditions and gather information that may affect their cost estimates and proposal preparation. Failure to inspect the site may preclude a claim after contract award. Contractors are responsible for satisfying themselves regarding all conditions affecting performance.