Elevator Maintenance for Spokane VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Elevator Maintenance Services at the Spokane VAMC, WA. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for full-service maintenance, inspection, testing, and emergency services on Government-Owned Vertical Transportation Equipment (VTEs). Proposals are due February 11, 2026, at 10:00 AM PST.
Scope of Work
This contract requires comprehensive maintenance, inspection, testing, and emergency call-back services for elevators. Key requirements include:
- Full maintenance service, including inspection, cleaning, adjustment, lubrication, and repair.
- Compliance with ASME A17.1, A17.2, A17.3, NEIT, and NFPA 70 codes and standards.
- Maintenance of specified performance levels (contract speed, flight time, leveling accuracy, door times).
- On-site preventive maintenance and intervening repair services.
- Monthly fireman recall tests for all VTEs (except A20).
- Assistance with third-party elevator safety inspections, including load tests and five-year tests.
- Provision of service manuals, tools, and equipment.
- Submission of weekly electronic reports and immediate notification of unscheduled visits.
- 24/7 emergency repair service with specific response times (1 hour for passenger entrapment; 2 hours during normal hours, 4 hours outside normal hours for other calls).
- Furnishing and installation/repair of new parts, with a requirement to maintain an adequate supply of spare parts on site.
- Major components replaced are guaranteed for one year; other components for ninety days.
Contract & Timeline
- Contract Type: Solicitation (implies fixed-price for services).
- Period of Performance: Base period (March 1, 2026, to February 28, 2027) plus four optional years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14).
- NAICS Code: 561210 (Facilities Support Services), Size Standard: $47 Million.
- Solicitation Issue Date: January 28, 2026.
- Questions Due: February 4, 2026, at 10:00 AM Pacific Time.
- Proposal Due Date: February 11, 2026, at 10:00 AM PST.
- Submission Method: Quotes shall be submitted via email to darien.justice@va.gov.
Evaluation
Award will be based on Price and Past Performance. Offerors must meet all requirements; partial offers will not be accepted. Proof of certification and qualifications as listed in PWS Section 8.3 is required.
Additional Notes
- The Wage Determination 2015-5537 for Spokane and Stevens Counties, WA, applies, dictating minimum wage rates and fringe benefits under the Service Contract Act.
- Three elevators (P1, P2, S3) are scheduled for remodeling during the contract period; services will not be required for these during remodeling.
- The awardee shall only bill for months in which services are rendered.
- Vendors must thoroughly review page 46 of the solicitation for submission requirements; failure to comply may result in ineligibility.
- FAR 52.212-1, 52.212-3, and 52.212-5 are attached; FAR 52.212-4 is incorporated by reference.
- Contractor must provide three points of contact available 24/7.