Elevator Maintenance for Spokane VAMC

Solicitation / RFP / RFQ

This solicitation is for full service maintenance, inspection, testing, and emergency call-back services for Government-Owned Vertical Transportation Equipment (VTEs) elevators at the VA Medical Center Spokane, WA. Routine repair work is required to be immediate and continuous until elevators are restored to safe and reliable operating conditions. The contract includes a base period plus four optional years.

• Full maintenance service, including inspection, cleaning, adjustment, lubrication, and repair of elevator equipment.

• Compliance with specified codes and standards (ASME A17.1, ASME A17.2, ASME A17.3, NEIT, NFPA 70).

• Maintenance of performance levels including contract speed, brake to brake flight time, leveling accuracy, and door opening/closing times.

• Cleaning of hoist ways and replacement of lamps.

• On-site preventive maintenance and intervening repair services.

• Monthly fireman recall tests for all VTEs (except A20).

• Assistance with third-party elevator safety inspections, including load tests and five-year tests.

• Provision of service manuals, tools, and equipment.

• Submission of weekly electronic reports and immediate notification of unscheduled visits.

• 24/7 emergency repair service calls with specified response times (1 hour for passenger entrapment, 2 hours for other calls during normal hours; 1 hour for entrapment, 4 hours for other calls outside normal hours).

• Furnishing and installation/repair of new parts as necessary.

• Contractor must maintain an adequate supply of spare parts on site.

• Major components replaced are guaranteed for one year; other components for ninety days.

• Contractor must provide three points of contact available 24/7.

• Contract Type: Not explicitly stated, but implies a fixed-price contract for services.

• Period of Performance: Base period (03-01-2026 to 02-28-2027) plus four option periods.

• Estimated Value: Not stated in the provided sections.

• Solicitation Issue Date: 01-28-2026

• Offer Due Date/Local Time: 02-11-2026, 10:00 AM PST

• Proposal Submission: Quotes shall be submitted via email to darien.justice@va.gov.

• Key Deadlines: Questions are due by 02-04-2026 at 10:00 AM Pacific Time.

• Evaluation Factors: Price and Past Performance.

• Offerors must meet all requirements; partial offers will not be accepted.

• Offerors must submit proof of certification and qualifications as listed in PWS Section 8.3.

• This acquisition is a Small Business set-aside (NAICS Code: 561210, Size Standard: $47 Million).

• VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION) is included, indicating a potential set-aside for SDVOSBs.

• Three elevators (P1, P2, S3) are scheduled for remodeling during the contract performance period; services will not be required for these during remodeling.

• The awardee shall only bill for months in which services are rendered.

• Vendors must thoroughly review page 46 for submission requirements; failure to comply may result in ineligibility.

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached. FAR 52.212-4 is incorporated by reference.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5537, Revision No. 27) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the State of Washington, specifically for the Area of Spokane and Stevens Counties.

• Lists numerous occupational codes and titles, ranging from administrative and clerical roles to health, technical, and protective services.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits required follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors.
• Outlines health and welfare benefits, vacation time, and paid holidays.
• Provides information on the conformance process for additional classifications and wage rates.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant and competitive.