Emergency Management and Physical Security
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Housing and Urban Development (HUD), through its Office of Emergency Management and Physical Security, is conducting a Sources Sought to identify qualified 8(a) companies for the installation and maintenance of Homeland Security Presidential Directive 12 (HSPD-12) compliant Electronic Security Systems (ESS). This market research aims to determine the procurement method for these essential services, which support HUD's mission, protect assets, and ensure federal security compliance. Responses are due March 6, 2026, at 2:00 p.m. EST.
Scope of Work
The requirement involves comprehensive services for ESS, including:
- Installation and Restoration: Software House PACS, Innometriks hardware, Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and intercoms. This includes configuring C*Cure 9000 systems, iStar controllers, and CCTV equipment.
- Maintenance: Preventive and corrective maintenance to ensure system functionality. The contractor must provide all necessary parts for repair or replacement and conduct preventative maintenance at least annually. Software support for C*Cure 9000 and maintenance of various physical access control and CCTV components are also required.
Key Requirements & Capabilities
HUD seeks industry capabilities demonstrating:
- Extensive knowledge in diverse ESS areas.
- Previous experience with federal-grade HSPD-12 compliant security systems, including installation, restoration, configuration, and testing.
- Working knowledge of federal security, IT, and compliance requirements.
- Ability to derive technical and operational concepts from complex system architectures.
- Strong organizational skills and deadline adherence.
- Experience in system testing, validation, and troubleshooting. Required skill categories include ESS/Physical Security Engineering & Field Technicians, CCTV/VSS, IDS, Intercom/Low-Voltage, IT (Systems/Network for PACS/VSS), Program/Project Management, and Professional/Executive Administration.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- Anticipated Contract Type: Fixed-price with discrete task orders.
- Set-Aside: The government is seeking to identify a qualified 8(a) company. The final set-aside determination will be made based on market research responses.
- Response Due: March 6, 2026, at 2:00 p.m. EST.
- Published Date: February 21, 2026.
- Anticipated Period of Performance: February 23, 2026 (or contract award) through September 30, 2026 (Base Year).
- Place of Performance: HUD Headquarters, 2415 Eisenhower Ave, Alexandria, VA.
Submission & Evaluation
Interested parties should submit a capability statement addressing the effort, including organization details (name, address, email, website, phone, size, ownership), tailored capabilities with supporting documentation, and anticipated subcontracting/teaming structures. Responses will be evaluated to assess market capacity, ability to secure resources, implement a project management plan, and provide services under a performance-based contract. This is not a request for proposals, and no contract will be awarded based on this notice.
Special Requirements
All contractors and subcontractors must obtain HSPD-12 clearance and pass background checks. A Program Manager is designated as a Key Person. Required deliverables include a Program Management Plan, Monthly Status Reports, Installation Quotes, Design Documents, As-Build documents, and Transition Plans. Compliance with Section 508 and HUD IT Security Policy Handbook 2400.25 is mandatory.