ENCOMPASS KIT

Justification for Sole Source

This document justifies a sole source procurement for "The service or material listed on (Document number) 5322-334". The justification is based on the item being restricted to one source or brand name, with no available substitutes.

• The package must include specific items listed in an attachment (not provided in this document).

• The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed.

• The items are proprietary due to a patent, making Encompass the sole manufacturer.

• Ordering other equipment would require a large capital investment and new training.

• The requested material/service represents the minimum requirements of the Government.

• The items are "direct replacement" parts/components for existing brand name equipment.

• The document references a reference number: FAR 13.106-1 (b).

• The document is for a justification between $15K-$350K.

• Manufacturer: Encompass Machines Inc.

• Manufacturer POC: Ashley Davis

• Phone: 1-803-985-3800

• Address: 3985 Airway Drive Rock Hill, SC 29732

• Not applicable for this document type.

• Not applicable for this document type.

• The contracting officer certifies that the statements are complete and correct to the best of their knowledge.

• Processing this sole-source justification precludes the use of full and open competition.

• Contracting Officer Signature: DENISE QUIST

• Date: 3/6/2026

Solicitation / RFP / RFQ

This document is a solicitation (RFQ/RFP) for an "ENCOMPASS KIT" with replacement parts. The acquisition is set aside for Small Business.

• The primary item is an "ENCOMPASS KIT (REPLACEMENT PARTS)" with manufacturer part number EMIQ-25-734.

• A detailed parts list is provided in an attachment.

• The item is described as "SOLE SOURCE" from "ENCOMPASS MACHINES INC.".

• The contract is expected to be a Firm Fixed Price arrangement.

• The solicitation issue date is February 25, 2026.

• The offer due date is March 02, 2026, at 10:00 AM.

• Delivery is expected on or before March 30, 2026.

• Payment will be made via Wide Area Work Flow (WAWF).

• Offers are due by March 02, 2026, 10:00 AM.

• Evaluation factors are not explicitly detailed in the provided sections, but the solicitation is for commercial products and services.

• This acquisition is set aside for Small Business.

• Base access requires a Defense Biometric Identification System (DBIDS) credential. NCACS credentials are no longer accepted.

• Deliveries must pass through the base Truck Inspection Station and are subject to inspection.

• Specific clauses related to payment (WAWF), inspection and acceptance (destination, 4-7 days inspection), packaging, and representations/certifications are included.

Justification for Sole Source

This document justifies a sole source procurement for services or materials related to document number 5322-334. The justification is based on the requirement for direct replacements of existing brand-name equipment and proprietary patent restrictions.

• The package must include specific items listed in an attachment (not provided in this document).

• The material/service must be compatible in all aspects (form, fit, and function) with existing systems.

• The estimated cost and required delivery date are referenced but not detailed in this document.

• The opportunity is identified as "EMIQ-25-734".

• The items are proprietary due to a patent, making Encompass Machines Inc. the sole manufacturer.

• Ordering other equipment would require a significant capital investment and new training.

• The requested material/service represents the minimum requirements of the Government.

• The parts are "direct replacements" for existing brand-name equipment.

• Manufacturer: Encompass Machines Inc.

• Manufacturer POC: Ashley Davis

• Phone: 1-803-985-3800

• Address: 3985 Airway Drive Rock Hill, SC 29732

• This justification precludes the use of full and open competition.

• The Contracting Officer signature and date (10/16/2025) are included.

Form / Attachment / Pricing Sheet

This document lists the parts and quantities included in the Encompass Kit (Replacement Parts), identified by Manufacturer Part Number (MFR PN) EMIQ-25-734. It serves as a detailed inventory for the kit.

• Product / Item #: Unique identifier for each part.
• Description: Detailed name or specification of the part.
• Quantity: The number of units of each part included in the kit.

This document is crucial for bidders to understand the exact components provided within the replacement parts kit. It allows for verification of contents, assessment of the kit's completeness, and potential comparison with existing inventory or requirements. Bidders should review this list to ensure it meets their needs for maintaining or repairing the Encompass system.