Engine Water Sample Testing for MH-65E aircraft

Amendment / Modification

This document is Amendment 5 to the solicitation "70Z03826QB0000011". It contains updated terms and conditions applicable to the acquisition of commercial items.

Key changes and additions include:

• 52.212-1 Instructions to Offerors: The period for acceptance of offers is tailored to 60 calendar days from the date specified for receipt of offers.
• 52.212-2 Evaluation: This provision is not applicable; quotations will be evaluated per FAR 12.204(a).
• Evaluation Criteria: Award will be made to the Lowest Price Technically Acceptable (LPTA) offeror. Only the lowest priced offer will be evaluated for technical acceptability. Technical acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to meet SOW requirements.
• Factor 2: Price: Prices will be evaluated for fairness and reasonableness, including escalation rates. Unbalanced option period prices may result in an unacceptable quotation.
• New Provisions: Several new FAR and HSAR provisions and clauses are incorporated, including:
  • 52.209-5 Certification Regarding Responsibility Matters
  • 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction
  • 52.216-1 Type of Contract (Indefinite Delivery Requirements-Type)
  • 52.233-2 Service of Protest
  • 52.240-90 Security Prohibitions and Exclusions Representations and Certifications
  • 52.232-19 Availability of Funds for the Next Fiscal Year (funds not available beyond September 30, 2026)
  • Various other clauses related to ordering, order limitations, requirements, options, sustainable products, and security prohibitions.

This amendment modifies and adds numerous FAR and HSAR clauses and provisions, superseding previous terms and conditions.

Offerors must review all updated terms, conditions, and evaluation criteria. The quotation submission requirements specify completing "Requirement" 70Z03826QB0000011" document with highlighted areas. The period for holding offer prices firm has been set at 60 calendar days.

Statement of Work (SOW) / Amendment

This document outlines the requirements for water sample testing services for the MH-65E Engine Wash Water utilized by the United States Coast Guard (USCG) Short Range Recovery (SRR) MH-65E helicopter.

• The contractor will perform water sample testing upon receipt of samples from requesting USCG Units/Cutters.

• Sample containers will be shipped from the contractor to the requesting USCG Unit/Cutter, who will then ship samples back for testing.

• Testing will be conducted in accordance with Section 303 of the Clean Water Act and USCG testing standards.

• The contractor will provide an electronic e-mail report detailing aspect, potential hydrogen (pH), conductivity, dissolved solids, and ash within seven (7) days of sample receipt.

• The contractor's facility will be used for water sampling.

• Wash water sample testing parameters are outlined in Appendix B, Table 1, for H65 Engine Wash Distiller Parameters (pH, Conductivity, ASH, Appearance).

• Reports must be provided within seven (7) days after receipt of samples.

• The SOW covers a Base Year and four Option Periods, each for water sample testing up to a quantity of 100 per year.

• Testing is to be performed at the Contractor's facility.

• F.O.B. point for shipments is F.O.B. Destination.

• Any USCG Cutter requesting a water sample test must receive a tracking number for the container.

• Shipping methods without tracking are not permitted for Cutters.

• Changes or deviations to testing procedures require approval from the SRR Technical Representative.

• The Government may require a facility inspection to ensure compliance.

This document is Amendment 4 to Attachment 2 of the SOW. Specific changes are not detailed in the provided text, but it is an update to the original Statement of Work.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for water sample testing services for the MH-65 Engine Wash Water utilized on the United States Coast Guard (USCG), Short Range Recovery (SRR), MH-65E helicopter. The services are in support of USCG Fleet Units and Cutters.

• The Contractor shall perform water sample testing as outlined in this SOW upon receipt of samples.

• The Contractor will ship sample containers to requesting USCG Units/Cutters, who will then ship samples back for testing.

• Tracking numbers must be provided for all sample shipments from USCG Cutters.

• Costs include packaging, shipping, water testing, wash water testing containers, sample collection instructions, and chain of custody.

• Testing must be conducted in accordance with Section 303 of the Clean Water Act and USCG testing standards.

• The Contractor shall provide an electronic e-mail report within seven (7) days after receipt of samples.

• The Contractor shall provide all necessary supplies, labor, and test equipment at firm fixed prices.

• The Contractor shall provide an electronic e-mail report detailing aspect, potential hydrogen (pH), conductivity, dissolved solids, and ash.

• The report must adhere to the parameters and tolerances outlined in Table 1 of Appendix B (H65 Engine Wash Distiller Parameters).

• The Contractor shall provide the wash water sample report within (7) days after receipt of the sample(s).

• Water sampling shall be performed at the Contractor's facility.

• Any changes or deviations to the water sampling procedures must be approved by the SRR Engineering prior to implementation.

• The Contractor's facilities are subject to inspection by the Government to ensure compliance with contractual requirements.

• Failure to obtain approval for changes may result in contract cancellation or termination.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Terms and Conditions," outlines the contractual terms and conditions applicable to the acquisition of commercial items for the Department of Homeland Security (DHS). It supersedes all other terms and conditions and constitutes acceptance of all terms and conditions contained herein upon order acceptance.

• Applicability: Clauses and provisions are applicable to any order awarded as a result of this solicitation.
• FAR Provisions: Includes specific FAR (Federal Acquisition Regulation) and HSAR (Homeland Security Acquisition Regulation) provisions, many with deviations, covering areas such as:
  • Instructions to Offerors (52.212-1)
  • Evaluation Criteria (52.212-2, noting it's not applicable and evaluation will be per FAR 12.204(a), using Lowest Price Technically Acceptable (LPTA) with technical acceptability evaluated first).
  • Contract Terms and Conditions for Commercial Products and Commercial Services (52.212-4).
  • Certification Regarding Responsibility Matters (52.209-5).
  • Representation Regarding Delinquent Tax Liability or Felony Conviction (52.209-11).
  • Type of Contract (Indefinite Delivery Requirements-Type).
  • Security Prohibitions and Exclusions (52.240-90).
  • Sustainable Products and Services (52.223-23).
• Addenda: Includes specific addenda for Quotation Submission Requirements and Shipping Instructions.
• Evaluation: The award will be made to the LPTA offeror. Technical acceptability is evaluated first, followed by price.
• Period of Performance: One base year, with four one-year option periods.
• Invoicing: Instructions for invoice submission and payment processing are provided.

This document is critical for bidders as it details the mandatory terms, conditions, evaluation criteria, and submission requirements for the solicitation. Understanding these terms is essential for preparing a compliant and competitive offer. Key areas include the LPTA evaluation method, specific certifications required, and contract administration details.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Requirements," is an Excel spreadsheet detailing the CLINs (Contract Line Item Numbers) and quantities for water sampling services. It serves as a pricing sheet or requirements breakdown for potential bidders.

• BASE CLIN 0001: Water Sampling Service (100 EA)
• OPT 1 CLIN 1001: Water Sampling Service (100 EA)
• OPT 2 CLIN 2001: Water Sampling Service (100 EA)
• OPT 3 CLIN 3001: Water Sampling Service (100 EA)
• OPT 4 CLIN 4001: Water Sampling Service (100 EA)
• Each CLIN includes costs for packaging, shipping, water testing, wash water testing containers, sample collection instructions, and chain of custody, as outlined in the Statement of Work.
• The BASE period is effective from award through one year from the date of award.
• Option periods are effective from the date of exercise through one year from the date of exercise.
• Contact information for PT Alex-Marie Midgett is provided.

This attachment provides specific quantities for the required water sampling services across the base period and four option periods. Bidders should use this information to understand the scope of services and to prepare their pricing proposals, ensuring all costs associated with packaging, shipping, testing, containers, instructions, and chain of custody are included as per the SOW.