Event Production Services

Amendment / Modification

This amendment modifies Solicitation Number 19MX5325Q0025, dated March 30, 2026.

• Period of Performance: The period of performance for the event coordination and actual event has been updated. The original period was June 10 to July 21, 2026. The revised period is June 10 to June 21, 2026.

• Audio, Visual, and Promotional Material: Clarifications and additions have been made to the requirements for audio, visual, and promotional materials. This includes specific equipment (microphones, megaphone, sound system), photography/videography services (20 hours), production of four vertical-format videos for social media and two long-form horizontal videos for website use, and formatting digital materials for booth television screens. A 43-inch screen is now specified for placement above the cooking station.

• Letter to Offerors: The submission deadline for quotes has been clarified. Quotes must be submitted to MexicoCityGSOSolicitations@groups.state.gov on or before 10:00 hours, Mexico City local time, on Wednesday, April 29, 2026.

• RFQ: Section 1 Subsection 1.5.6 Period of Performance

• RFQ: Section 1 Subsection 1.5.3 e) Audio, Visual, and Promotional Material

• Letter to Offerors

The proposal submission deadline has been clarified to April 29, 2026. Offerors must acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is an image attachment (Attachment 15.jpg) related to a SAM.gov opportunity. Its specific purpose within the context of the opportunity is not detailed in the provided metadata.

N/A - As an image, it does not contain fields or categories in the traditional sense.

Bidders should review this attachment to understand any visual information or context it provides that may be relevant to the opportunity. Without further information on the content of the image, its direct impact on proposal preparation or evaluation cannot be determined.

Form / Attachment / Pricing Sheet

This document is an image file (Attachment 14.jpg) attached to a SAM.gov opportunity record. Its purpose is to provide visual information related to the opportunity.

• The image depicts a cooking demonstration or event with several individuals.
• One individual in a suit is cooking on a stovetop.
• Other individuals are present, some wearing chef attire.
• There are various food ingredients and bowls visible.

As an image attachment, this document does not contain specific requirements, solicitations, or contractual details. Bidders should review the main opportunity description and other attached documents for substantive information. This image may provide context or visual background related to the opportunity, but it does not directly impact proposal preparation or submission.

Form / Attachment / Pricing Sheet

This document appears to be an image of a pavilion or exhibit booth representing the United States of America. It is likely an attachment or visual aid related to an opportunity, possibly for an event, exhibition, or international engagement.

• The exhibit prominently features the text "USA" and "UNITED STATES OF AMERICA" in English and Arabic.
• Decorative elements include red and blue lighting, large soccer balls, and graphic displays with text such as "Try it," "Taste it," "See it," and "Love it."

This visual attachment may provide context for an opportunity related to international representation, event management, or cultural exchange. Bidders should consider the branding and messaging presented as potential requirements or themes for any proposed services or products.

Form / Attachment / Pricing Sheet

This document is a map indicating the "Location of Pavilions" for the "ALDEA GLOBAL 2026" event, scheduled for April 2026. It serves as a guide for attendees to locate various country pavilions and event areas.

• Event Name: ALDEA GLOBAL 2026
• Date: April 2026
• Map Key: Shows the layout of pavilions and event spaces.
• Pavilion Locations: Labeled with country names (e.g., BÉLGICA, MÉXICO, ALEMANIA, UNIÓN EUROPEA, CANADÁ, USA, COREA DEL SUR, IRÁN, MARRUECOS, REINO UNIDO, REP. CHECA) and other areas (e.g., TALLERES, BOSQUE, ESCENARIO, COMPARTAMOS, ONU, FIFA).

While not a solicitation or SOW, this map provides crucial logistical information for potential participants or attendees of the ALDEA GLOBAL 2026 event. Bidders planning to attend or exhibit may use this to understand the event's layout and plan their presence or visit accordingly.

Form / Attachment / Pricing Sheet

This document provides the technical specifications for an individual exhibition booth (pabellón) for the ALDEA GLOBAL 2026 event. It details the construction, dimensions, and included amenities for each booth, as well as electrical considerations.

• Booth Dimensions: Approximately 6.00 m (frontage) x 3.00 m (depth) x 3.00 m (height).
• Construction: Modular structure with MDF walls and panels.
• Included Amenities:
  • 2 double electrical outlets (120 V)
  • 1 x 65" screen
  • 1 storage unit (bodega) with a lock
  • 1 padlock for secure closure
• Electrical Considerations: Additional or specific electrical connections (e.g., for grills) require prior request and validation with the Organizing Committee.
• Layout Diagrams: Includes plans, cross-sections, longitudinal sections, and facade views of the booth.
• DWG File: An AutoCAD DWG file with detailed booth information is available for download at www.aldeaglobal2026.com in the exhibitor section.

This document is crucial for potential exhibitors to understand the physical space, standard inclusions, and basic electrical provisions for their booth. It helps in planning booth design, equipment needs, and any custom electrical requirements. The availability of the DWG file offers detailed technical information for precise planning.

Form / Attachment / Pricing Sheet

This document, the "Manual del Expositor" (Exhibitor Manual), provides essential information for participants in Aldea Global 2026. It details guidelines for planning, setup, operation, and dismantling of pavilions, aiming to ensure an organized, efficient, and safe experience for all involved.

• General Information: Includes a welcome, general regulations, and contact details for key personnel.
• Pavilion Setup: Covers design considerations, materials allowed/restricted, and specific rules for assembly and disassembly, including detailed schedules and access points.
• Event Operation: Outlines rules for the event period, including sales and cultural product exhibition, cleaning, and neighbor policies.
• Technical Riders: Includes a technical rider for the stage and cultural program, detailing audio, lighting, video, backline, and electrical requirements.
• Appendices: Contains the regulations for the Bosque de Chapultepec and technical details for the stage.

This manual is crucial for any potential exhibitor or participant in Aldea Global 2026. It outlines all operational, logistical, and regulatory requirements for setting up and managing a pavilion. Bidders must review this document to understand the scope of work, design constraints, submission deadlines (e.g., design proposals by May 8th), operational rules, and any associated costs or responsibilities. Failure to comply with these guidelines may result in penalties or exclusion from the event.

Form / Attachment / Pricing Sheet

This document is the Exhibitor Manual for Aldea Global 2026, providing comprehensive guidelines and information for participating countries and exhibitors. It details regulations, setup procedures, operational requirements, and specific event details to ensure a smooth and successful event.

• General Regulations: Rules for functioning, operation, and development of the event, including exhibitor responsibilities and provided space inclusions.
• Setup Considerations: Guidelines for permitted and prohibited items, electricity, audio, and pavilion design requirements, including submission deadlines for renderings and construction information.
• Cultural Forum: Details on participation categories, selection process, stage dimensions, technical requirements, and sound/coexistence guidelines.
• Operations During the Event: Exhibitor and public hours, restocking schedules, and rules for product display and sales.
• Sale and Exhibition of Cultural Products: Guidelines on product authenticity, permitted and prohibited items, and specific rules for the sale of food and beverages.
• Sustainability and Waste Management: Requirements for minimizing waste and responsible disposal.
• Chapultepec Forest Regulations: Prohibitions and restrictions within the park to protect the environment.
• Stage Technical Rider: Detailed specifications for audio, lighting, video, backline, and power supply for the cultural program.
• Event Map: A layout of the venue, indicating key areas like vendor entrances, parking, and the stage.

This manual is crucial for any potential exhibitor or vendor planning to participate in Aldea Global 2026. It outlines all necessary steps, requirements, deadlines, and rules for setting up and operating a pavilion, participating in the cultural program, and selling products. Understanding these details is essential for successful participation and compliance with event regulations.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the "QA Aldea Global" opportunity, addressing various aspects of booth design, logistics, operations, and event details.

• Booth Structure & Overhead: Aldea Global will provide the overhead structure (vulcanized canvas roof) and the base structure for the booth. Contractors are not expected to design or build the full structure.
• Booth Access & Layout: The booth will be open from the front (18 meters) and fully open, without a defined entrance feature. Visitors can approach from any direction, with the main entrance to Aldea Global being through Puerta de los Leones.
• Installation & Dismantling: Setup is permitted from Sunday, June 7th, 7:00 AM to Tuesday, June 9th, 6:00 PM. Teardown dates are TBD.
• Utilities: Electrical power (120V) will be provided on-site. No additional generators are needed. Dedicated Wi-Fi with minimum speeds of 50 Mbps download and 20 Mbps upload is required.
• Food & Beverage Operations: Contractors are responsible for providing water bottles and canned sodas for approximately 10 people daily, stored in refrigerators behind the counter. Ice storage is not required. Specific electrical equipment requirements for microwaves (1.2-2.2 cubic feet) and standard electric grills are noted.
• Storage: A storage room of approximately 1x12 meters will be provided, accessible from inside the booth. This space is additional to the booth depth.
• Staffing & Dress Code: Staff should wear black dress pants and a white button-down shirt.
• Branding: The booth is expected to be highly branded with strong visual identity.
• Sourcing: There are no domestic sourcing requirements, such as the Buy American Act or Trade Agreements Act.
• Scope of Work: A single prime contractor is preferred, but subcontractors are acceptable. The contractor will interface directly with vendors and partners through Government representatives (ATO personnel).
• Water Supply & Drainage: Contractors must provide their own water supply and manage drainage; no on-site plumbing tie-ins are available. Cold water is sufficient.
• Flooring: The booth space will be delivered with a raised platform floor, and the contractor will install final laminated flooring on top.
• Event Duration: The confirmed event dates are June 10 to June 21, 2026.

These clarifications provide detailed specifications on booth construction, utilities, operational requirements, and logistical arrangements, which will be critical for bidders in developing their proposals and understanding the full scope of work.

Form / Attachment / Pricing Sheet

This document provides architectural and structural drawings for a "PABELLON 6.00 m." (6.00 m Pavilion).

• Elevations and Plans: Includes a top-down view (Vista en Planta), a front elevation (Fachada Vista Frontal), and a cross-section (Corte Transversal).
• Dimensions: Detailed measurements for length, width, height, and placement of structural elements, walls, and a storage area (Bodega).
• Materials: Mentions materials such as "Muros de triplay OSB" (OSB plywood walls) and "Zoclo perimetral" (perimeter plinth).
• Structural Details: Shows the structural framework for the front view.

This document is crucial for bidders to understand the physical specifications, dimensions, and structural design of the pavilion. It will inform material estimations, construction planning, and overall proposal development for any opportunity involving the construction or provision of this specific pavilion.

Other / Unclassified

This document is a Safety Management Plan detailing the safety requirements for contractors and subcontractors working on a specific project. It outlines responsibilities, general safety requirements, specific protocols for barricading, personal protective equipment (PPE), inspections, tool safety, emergency response, high-risk work, electrical safety, fall protection, scaffolding, chemical substance management, lifting operations, welding, road safety, confined spaces, and tree trimming. It also includes sections on emergency procedures and hazard assessment, requiring contractors to detail their mitigation actions and required PPE.

This plan is crucial for potential bidders as it establishes the mandatory safety standards and procedures that must be adhered to throughout the project. It highlights the contractor's responsibility for ensuring a safe work environment, compliance with specific regulations (including US Army Corps of Engineers EM 385-1-1 and Mexican industrial safety laws), and the provision of appropriate PPE and training. Bidders must understand these requirements to accurately estimate costs, plan their operations, and ensure compliance, as failure to meet these standards can lead to work stoppages. The document also specifies reporting procedures for accidents and the role of the Contracting Officer's Representative (COR) and the Project Safety and Health Officer (POSHO).

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks proposals for professional services to design, construct, equip, staff, and manage a U.S. Embassy booth at the Aldea Global event during the 2026 FIFA World Cup in Mexico City. The event aims to showcase the culture, arts, and traditions of participating nations. The U.S. Embassy booth will be 18 x 4 meters, divided into an 11 x 4 meter space for the Agricultural Trade Office (ATO) and a 7 x 4 meter space for the Public Diplomacy section.

• Booth Design & Infrastructure: Unified visual concept, prominent "Freedom 250" logo, compliance with U.S. Department of State Brand System, display of approximately 40 ATO logos and 20 Public Diplomacy logos, integrated lighting, durable flooring, and lockable storage.

• Cooking Demonstration Area: Approximately 3 meters within the ATO space, equipped with electric grills, microwave, blender, refrigerators, prep surfaces, dedicated lighting, and ventilation (no gas/charcoal).

• Visitor Area: Four high-top bar counters with stools and integrated storage.

• Utilities & Safety: Sufficient power distribution (110V/220V), portable sink, trash disposal, ventilation fans, ceiling fans, two ABC fire extinguishers, and reliable Wi-Fi.

• Audio/Visual & Promotional: Sound system, microphones, megaphone, 20 hours of photography/videography, creation of social media and website videos, and digital content formatting for booth displays.

• Staffing & Operations: Two supervisors/managers and two staff members per shift to ensure continuous coverage for 12 days, including opening/closing, cleaning, restocking, and equipment operation. A staffing plan, rotation schedule, and cleaning/restocking plan are required.

• Logistics: Transportation, installation, on-site maintenance, and dismantling of all booth materials and equipment. Post-event delivery of visual materials via Google Drive.

• Type: Firm-fixed price purchase order.

• Period of Performance: Planning upon award; on-site execution from June 10 through June 21, 2026.

• Submission Deadline: April 29, 2026, 10:00 hours (Mexico City local time).

• Evaluation: Award will be made to the lowest-priced, technically acceptable, responsible quoter based on initial quotations. Technical evaluation will assess compliance with SOW, relevant experience, staffing plan, and booth design concepts.

• Key Deadlines: Pre-proposal conference on April 13, 2026; deadline for questions on April 17, 2026.

• This RFQ is NOT a small business set-aside.

• U.S. firms are eligible for payment in USD. Local companies can be paid in USD if they have a USD bank account in Mexico. Other firms will be paid in Mexican Pesos unless they have a USD account.

• Value Added Tax (VAT) is not applicable to U.S. firms but will be priced separately for local companies.

• Offers and payment are to be in U.S. Dollars or Mexican Pesos as applicable.

• Several attachments are provided, including payment registration forms, safety plan, and branding guidelines.

Solicitation / RFP / RFQ

This document is a Request for Proposals (RFP) from the Embassy of the United States of America in Mexico City for Production Services. The government intends to award a firm fixed-price contract to the responsible company submitting a technically acceptable proposal at the lowest price.

Offerors must submit the following:

• Standard Form (SF-18)

• Pricing table in section 1

• Vendor Registration Form (EFT) – Attachment 3 / Attachment 4 / Attachment 5

• Proof of active SAM registration – Attachment 6

• Safety Plan (attachment 6)

• Technical Evaluation Requirements as described in Section 3.4 All proposals and documents must be in English.

• Contract type: Firm fixed-price.

• Quotes must be submitted to MexicoCityGSOSolicitations@groups.state.gov.

• Submission deadline: Friday, April 29, 2026, by 10:00 hours, Mexico City local time.

• The government may award based on initial proposals without discussions, but may hold discussions if needed.

• Evaluation will be based on technical acceptability and lowest price.

• A pre-proposal conference is scheduled for Monday, April 13, 2026, at 10:00 hours, Mexico City Time.

• Interested offerors should contact MexicoCityGSOSolicitations@groups.state.gov for more information.

• Direct any questions to MexicoCityGSOSolicitations@groups.state.gov by Friday, April 17, 2026, before 10:00 hours, Mexico City Time.

• Do not contact anyone at the Embassy other than the Procurement team.