F--NCR-NAMA: Hazard Tree Removal

Amendment / Modification

This document is Amendment 0004 to the solicitation 140PS126Q0012.

• Amendment 0004: Purpose is to post vendor-posed questions. All other terms and conditions remain unchanged.

• Amendment 0003: Purpose is to post vendor-posed questions. All other terms and conditions remain unchanged.

• Amendment 0002: The program office does not anticipate a site visit. Vendors are to use supplied maps for their bids. This amendment also answers questions regarding whether this is a new requirement (No, there have been numerous previous contracts for this service) and if the work is currently performed by an incumbent contractor (No, but contractors are urged to search SAM.gov for previous contracts). All other solicitation terms and conditions remain unchanged.

• Amendment 0001: Corrected the SAM Solicitation Posting Name. All other terms and conditions remain the same.

• The solicitation is a Request for Quote (RFQ) issued on Standard Form (SF) 1449.

• Award will be made according to FAR Part 12 Acquisition of Commercial Products and Commercial Services.

• References to "proposal" in the solicitation should be understood as "quotation."

• Quotations will be evaluated impartially, considering those with the highest perceived value to the government.

• FAR 52.212-3 and 52.212-5 were removed under the Revolutionary FAR Overhaul; the SF 1449 has not been updated.

• The effective date of the solicitation is extended to 04/27/2026.

• The Period of Performance is from 06/01/2026 to 08/17/2026.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding solicitation 140PS126Q0012, clarifying various aspects of the procurement.

• Permits: The SOW addresses permits. Contractors are responsible for obtaining necessary permits for tree and stump removal, as this is a commercial service on public land.
• Pricing: There is no price cap. Bidders should submit their best price for the services, which include removing 16 trees and stumps.
• Site Visits: The program office will not reconsider its position on site visits. Provided maps and photos are deemed sufficient, and contractors are free to visit the public land sites at their convenience.
• Incumbent/Recompete: This is not a current contract, but there have been numerous past contracts. The Contracting Officer (CO) recommends searching SAM.gov for previous contracts using NAICS code 561730 in the DC Area.
• Previous Incumbent Pricing: Information regarding previous incumbent pricing is not provided, but bidders are directed to Line 5 on the 5-5-2026 Q&A sheet.
• Scope Changes/Contract Length: No changes to the scope from the last solicitation are noted, and information regarding previous incumbent contract terms or the current solicitation's length is marked as N/A or to be found in the Solicitation document.
• Budget: Bidders are directed to Line 3 on the 5-5-2026 Q&A sheet for information on the set budget.
• Award/Start Dates: Projected award and start dates are to be found within the Solicitation document.

These clarifications do not appear to alter the solicitation's core requirements or deadlines but provide essential details for bidders to accurately price and prepare their proposals. Bidders are reminded to consult the SOW for permit details and the Solicitation document for dates and budget information.

Amendment / Modification

This amendment (0003) is to post vendor-posed questions. All other terms and conditions remain unchanged.

Amendment 0002 stated that the program office does not anticipate a site visit and directed vendors to use supplied maps for their bids. It also clarified that this contract is not a new requirement and that while contractors are urged to use SAM.gov to identify previous contracts, no incumbent contractor is currently performing this work.

Amendment 0001 corrected the SAM Solicitation Posting Name. All other terms and conditions remained the same.

• Amendment 0003: Posts vendor-posed questions.

• Amendment 0002: Addressed site visit, contract requirement status, and incumbent contractor information.

• Amendment 0001: Corrected the SAM Solicitation Posting Name.

• The solicitation is a Request for Quote (RFQ) using SF 1449, for the acquisition of commercial products and services per FAR Part 12.

• All references to "proposal" in the solicitation should be understood as "quotation."

• Quotations will be evaluated impartially based on perceived value to the government.

• FAR 52.212-3 and 52.212-5 were removed due to the Revolutionary FAR Overhaul, though SF 1449 has not been updated.

• Period of Performance: 06/01/2026 to 08/17/2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation B12_MISC_140PS126Q0012.

• Permits: The Statement of Work (SOW) addresses permit requirements. Subcontractors are responsible for obtaining necessary permits.
• Price Cap: There is no price cap. Bidders should submit their best price for the commercial service, which involves removing 16 trees and stumps.
• Site Visit: A site visit will not be reconsidered. The provided maps and photos are deemed sufficient for understanding site conditions. Contractors are free to visit the public land sites at their convenience.
• Incumbent/Recompete: This is not a current contract, and there is no incumbent. While numerous similar contracts have existed previously, the Contracting Officer (CO) recommends searching SAM.gov for past contract awards using NAICS Code 561730 and the DC Area for the place of performance.

No specific impact on solicitation requirements, due dates, or submission rules was noted beyond the clarifications provided. Bidders should refer to the SOW for detailed requirements regarding permits and site conditions.

Amendment / Modification

This amendment (0002) to the solicitation serves two primary purposes:

• Site Visit: The program office does not anticipate conducting a site visit. Vendors are instructed to use the provided maps for compiling their bids.
• Questions & Answers: This amendment addresses vendor questions regarding the contract's nature and incumbent status.
  • New Requirement: The contract is not considered a new requirement; numerous contracts have been awarded for this service over the years.
  • Incumbent Contractor: The work is not currently being performed by an incumbent contractor. However, contractors are advised to use the search feature on SAM.gov to identify previous contracts.

Amendment 0001 is also mentioned as having corrected the SAM Solicitation Posting Name. All other terms and conditions remain unchanged from previous versions.

• The solicitation is a Request for Quote (RFQ) issued on Standard Form (SF) 1449.

• Award will be made according to FAR Part 12 (Acquisition of Commercial Products and Commercial Services).

• References to "proposal" in the solicitation should be understood as "quotation."

• FAR 52.212-3 and 52.212-5 have been removed due to the Revolutionary FAR Overhaul; the SF 1449 has not been updated to reflect this.

• The Period of Performance is stated as 06/01/2026 to 08/17/2026.

• Quotations will be evaluated impartially, considering those with the highest perceived value to the government.

Amendment / Modification

• This amendment (0001) corrects the SAM.gov Solicitation Posting Name.

• All other terms and conditions of the original solicitation remain the same.

• The SAM.gov Solicitation Posting Name is the only section affected.

• The original solicitation was issued on Standard Form (SF) 1449.

• The period of performance is from 06/01/2026 to 08/17/2026.

• The solicitation is a Request for Quote (RFQ) for the acquisition of Commercial Products and Commercial Services, in accordance with FAR Part 12.

• Quotations will be evaluated impartially, considering those with the highest perceived value to the government.

• FAR 52.212-3 and 52.212-5 have been removed under the Revolutionary FAR Overhaul; the SF 1449 has not been updated to reflect this.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for tree and stump removal services at the National Mall. The government is procuring services to take down 16 trees, remove debris, and grind associated stumps and roots. The contract will be a firm-fixed price commercial purchase order.

• Take down 16 trees in a controlled and safe manner.

• Remove all resulting debris from the site and dispose of it off-campus according to local, state, and federal laws.

• Grind associated stumps completely and grind all roots 1" diameter and larger.

• Backfill stump holes with NAMA approved topsoil.

• Deliver services by 08/17/2026.

• Contract Type: Firm-fixed price commercial purchase order.

• Period of Performance: 06/01/2026 to 08/17/2026.

• Quotes must be submitted via email to stephen_loftus@ios.doi.gov.

• Offerors must register in the System for Award Management (SAM) and have an active UEI.

• The quote package must include:

  • Completed checklist for quote submittal.
  • Signed SF1449.
  • Signed amendments (if applicable).
  • Completed provisions.
  • A project narrative (limit two pages) detailing how the company will meet the SOW.
  • Three prior project experiences (similar scope, within the past five years) with brief descriptions and POC information.
  • Price schedule.
  • Contractor Core Data (Company Name, Cage Code/UEI, POC, POC Email/Phone).

• Evaluation factors: Price, Project Narrative, and Prior Experience.

• Award will be made to the offeror providing the best value to the government.

• Offerors are cautioned to distribute costs appropriately in the price schedule.

• Quotes will be evaluated in groups of three, starting with the lowest priced.

• This acquisition is set aside 100.00% for Small Business.

• Offerors must be registered as a small business in SAM at the time of quote close date/time, award, and throughout contract performance for the NAICS code 561730 (Size Standard: $9.5 million).

• The solicitation is issued as a Request for Quote (RFQ).

• All references to "proposal" in this solicitation should be understood as "quotation."

• Offerors are urged to inspect the site. Site visit information, if required, will be relayed via amendment. Monitor SAM.gov for updates.

• All-Terrain Vehicles (ATVs) are prohibited on National Park Service lands; Utility Terrain Vehicles (UTVs) are permitted.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

Amendment / Modification

This document is Revision 35 of Wage Determination No. 2015-4281, with the last revision date being December 03, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing services under the Service Contract Act within the specified geographic areas.

• The document lists numerous occupations with corresponding wage rates and fringe benefits.
• It includes notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage rate adjustments).
• Specific details are provided regarding Health & Welfare benefits, Vacation, and Holidays.
• Footnotes clarify applicability for Computer Employees, Air Traffic Controllers, and Weather Observers, as well as hazardous pay differentials and uniform allowances.
• The document also outlines the "Conformance Process" for additional classifications and wage rates.

This document does not appear to be a solicitation or RFP, but rather a wage determination. Therefore, it does not directly impact proposal submission deadlines or evaluation factors. However, it sets the minimum labor standards that must be met by contractors performing covered services.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the removal of 16 hazard trees and their stumps within the National Mall and Memorial Parks.

• Removal of 16 identified trees in a controlled and safe manner.

• Disposal of all resulting debris off-site in compliance with all applicable laws.

• Complete grinding of the associated 16 stumps.

• Backfilling of stump holes with NAMA-approved topsoil.

• Stump grinding depth: 24 inches below grade or through the bottom of the stump.

• Contractor is responsible for coordinating utility markings.

• 100% of shavings/grinded stump and root material must be removed from the stump hole.

• All roots 1" diameter and larger must be ground.

• Backfill soil mixture must meet specific "Soil Requirements" detailed in the document, including texture, organic matter, pH, salinity, and nutrient levels. A certificate from the topsoil provider is required.

• May 4, 2026 – July 20, 2026, or within 75 days of award.

• Expect blackout dates surrounding the 4th of July.

• Ash Woods (flanking DC War Memorial): Trees #1-12

• West Basin Dr.: Tree #13

• Independence Ave. (west of West Basin Dr.): Trees #14-16

• Compliance with ANSI and OSHA standards.

• Use of industry-appropriate turf protection mats when operating off paved surfaces.

• Contractor is responsible for all permits, licenses, and safety precautions.

• A current ISA Certified Arborist must be on-site.

• Professional conduct of all employees is required.

• Daily site maintenance and cleanup.

• Compliance with environmental and safety standards, including proper PPE.

• Invoices to be submitted through www.ipp.gov within 30 days of work performed or monthly.

Form / Attachment / Pricing Sheet

This document contains maps and photographs of trees, likely for an inventory or assessment related to a project. It serves as a visual reference for specific trees, their species, and their locations.

• Map: An aerial view showing numbered locations of trees in relation to landmarks such as the DC War Memorial and Ash Woods.
• Photographs: Individual images of trees, identified by number and species (e.g., Fagus grandifolia, Quercus alba, Ulmus americana, Platanus occidentalis, Prunus yedoensis). Some photos include notes on tree condition (e.g., "w/ canker").
• Tree Count: The document indicates "12 trees this page" and "16 trees total," suggesting a comprehensive inventory.

This document is crucial for bidders to understand the scope of work if the opportunity involves tree maintenance, removal, planting, or environmental assessment. It provides specific details about the assets that are the subject of the potential contract, aiding in site assessment and proposal development.