F108--Abate Voluntary Wall and Floor in Imaging and Admin Space

Other / Unclassified

This document is a site visit attendance sheet for the ABATE VOLUNTARY WALL AND FLOOR project, associated with solicitation number 36C24626Q0302. It records attendees, their titles, companies, phone numbers, and email addresses for a site visit that took place on February 19, 2026, at 3:00 PM EST.

This document is relevant to bidders as it lists individuals and companies that attended the site visit. This information can indicate potential competitors or partners and may provide contact details for follow-up inquiries. The presence of government representatives (Shirley Gregory and Michael Grapp) is also noted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide transportation, material hardware, parts, tools, specialized equipment, labor, supervision, and technical expertise for abating Asbestos Containing Material (ACM).

• Abatement of ACM tile, mastic, carpet, wall & mud.

• Specific locations include:

  • Building 47 wall between corridor BB066 and BC124: 80 sqft wall & mud removal.
  • Building 47 room 1D165: 125 sqft tile & mastic removal.
  • Building 15 room 133: 390 sqft of carpet removal, vinyl tile flooring removal, and flooring mastic removal.

• Approximately 80 sqft of wall in Building 47 between corridor BB066 and BC124 needs abatement for the installation of a new double door.

• Total area for abatement is approximately 595 square feet.

• All work is located on the main campus of Asheville VAMC, Asheville, NC.

Amendment / Modification

This amendment (0001) to Solicitation 36C24626Q0302 incorporates the following:

• SOW Clarification: A clarification regarding Asbestos has been attached.

• Site Visit Sign-In Sheet: The sign-in sheet from the site visit on February 19, 2026, is attached.

• Statement of Work (SOW) - Clarification provided.

• Site Visit information.

• Bidders are reminded to acknowledge all amendments in their quote package.

• All other terms and conditions of the original solicitation remain unchanged.

Statement of Work (SOW)

To abate Asbestos Containing Material (ACM) tile and mastic from specific areas within buildings at the Asheville VAMC.

• Abatement of approximately 525 square feet of ACM tile and mastic in building 47, room 1D165, and building 15, room 133.

• Abatement of approximately 80 square feet of wall in building 47 between corridor BB066 and BC124 for the installation of a new double door.

• All work is located on the main campus of the Asheville VAMC, Asheville, NC.

• 45 days from contract award.

• Room 1D165 must be completed on a Friday or after hours.

• Room 133 may be completed during regular hours.

• The wall abatement must be performed after hours.

• Work must be completed 120 days after contract award (Note: This appears to be a contradiction with the 45-day period of performance. Clarification may be needed).

• Facility Management Services (COR) is the focal point.

• Contractor must pre-coordinate work and outages with the COR.

• Contractor must notify the COR on the anticipated start date for third-party monitoring.

• Contractor must contact the COR prior to starting any work.

• Contractor must notify the COR upon completion for inspection and acceptance.

• Contractor must provide COR with certifications verifying completion and approval to remove containment.

• General: Provide all transportation, material, hardware, parts, tools, specialized equipment, labor, supervision, and technical expertise.

• Safety & Compliance: Adhere to industry standards, CODE requirements (Life Safety, NFPA, Electrical, Building), VA, Federal, and State regulations. This includes infection prevention protocols.

• Personnel: Appropriately dressed (preferably uniformed) and conduct themselves professionally. No tobacco usage allowed inside federal buildings or on grounds.

• Training: All employees must have OSHA 10-hour or 30-hour Construction Safety course. Compliance Awareness Training is required prior to access. VHA-provided records management training is mandatory.

• PPE: Contractor is responsible for ensuring employees use appropriate Personal Protective Equipment (PPE) and for its upkeep, issue, and training.

• OSHA: A designated OSHA "competent person" must be present at the work site.

• Records Management: Comply with all applicable records management laws and NARA policies, including prevention of alienation or unauthorized destruction of records.

• Health Screenings: COVID screening (if required), annual Influenza vaccinations, and pre-placement tuberculosis screening (within 90 days prior to assignment) are required for all contractor employees.

• Fire Stopping: Contractor and personnel will be trained and certified to use and apply fire stopping.

• Normal working hours are 7:00 AM to 4:30 PM, Monday through Friday, excluding Federal Holidays.

• A list of observed Federal Holidays is provided.

Other / Unclassified

This document is a General Decision Number NC20260016, dated 01/02/2026, for building construction projects in Buncombe, Haywood, Henderson, and Madison Counties in North Carolina. It supersedes General Decision Number NC20250016. The decision outlines prevailing wage rates and fringe benefits for various construction trades, including Electrician, Ironworker, Pipefitter, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Laborer (Common or General, Mason Tender, Pipelayer), and various Operator classifications (Backhoe/Excavator/Trackhoe, Bulldozer, Forklift, Grader/Blade, Roller). It also includes rates for Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver, and Welders. The document also references Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), detailing their applicability and requirements.

This wage determination is crucial for any bidder responding to solicitations for building construction projects in the specified North Carolina counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must incorporate these rates into their cost proposals to ensure compliance with federal labor standards. The document also provides information on how to appeal wage determinations and contact relevant branches of the Department of Labor for further clarification or to address specific issues related to wage rates and classifications.

Form / Attachment / Pricing Sheet

This document is a cost breakdown spreadsheet for a base bid and an alternate bid (Bid Alternate I). It is intended for offerors to detail their proposed costs for various project divisions.

• Base Bid Cost Breakdown: Includes fields for Project Number, Date, Project Title, Project Location, and Offeror Name/Address. It itemizes costs by CSI (Construction Specifications Institute) divisions, separating Labor Cost, Material Cost, and Total Cost for each division. It also includes sections for Overhead %, Profit %, and Bond %, with subtotals for these and a final Total Base Offer Cost.
• Bid Alternate I Cost Breakdown: Mirrors the structure of the Base Bid Cost Breakdown, allowing for the itemization of costs associated with an alternate bid.
• All cost fields (Labor, Material, Total) are currently populated with 0.0, indicating no costs have been entered.

Bidders must use this spreadsheet to provide a detailed breakdown of their proposed costs for the base bid and any alternate bids. This information is crucial for the government's evaluation of the offeror's pricing and overall cost competitiveness.

Specifications / Other

This document contains various sections of specifications related to a construction project, including:

• Section 00 01 10 - Table of Contents: Lists the various divisions and sections of the specifications.
• Section 01 00 00 - General Requirements: Outlines general requirements for the project, including safety, general intention, statement of bid items (specifically asbestos abatement), specifications and drawings, construction security, operations and storage areas, restoration, and temporary use of elevators and toilets.
• Section 01 32 16.15 - Project Schedules: Details requirements for developing and maintaining project schedules, including the project scheduler, submittals, schedule of costs, baseline schedule, monthly updates, and revised schedules.
• Section 01 33 23 - Shop Drawings, Product Data, and Samples: Defines requirements for submittals, including definitions of various submittal types, submittal register, scheduling, preparation, format, and transmission.
• Section 01 35 26 - Safety Requirements: Covers general safety requirements, including applicable publications, definitions, submittal requirements, regulatory requirements, accident prevention plans, activity hazard analyses, preconstruction safety conferences, mishap reporting, and specific safety measures for ladders and floor/wall openings.
• Section 01 45 00 - Quality Control: Specifies requirements for contractor quality control (CQC) systems, including descriptions, applicable publications, submittals, general requirements for execution, CQC plan content, coordination meetings, and quality control organization.
• Section 01 57 19 - Temporary Environmental Controls: Outlines requirements for controlling environmental pollution and damage, including definitions of pollutants, protection of environmental resources (water, fish and wildlife, air), noise reduction, and restoration of damaged property.
• Section 01 74 19 - Construction Waste Management: Details requirements for managing non-hazardous construction and demolition waste, including description, terminology, applicable publications, records, materials, collection, disposal, and reporting.
• Section 02 41 00 - Demolition: Specifies requirements for demolition and removal of buildings, structures, and debris, including protection measures and disposal of debris.
• Section 02 82 11 - Traditional Asbestos Abatement: Provides detailed requirements for asbestos abatement, including summary of work, extent of work, variations in quantity, stop asbestos removal procedures, definitions, applicable codes and regulations, monitoring, inspection, testing, abatement closeout, and certificates of compliance.

This document provides critical technical specifications and requirements for various aspects of the project, particularly focusing on safety, quality control, environmental protection, waste management, demolition, and asbestos abatement. Bidders must carefully review these sections to understand the full scope of work, compliance obligations, and specific procedures required to successfully execute the contract.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and general notes related to a construction or renovation project. It provides visual information on the scope of work, including floor plans, dimensions, and specific demolition areas.

• Floor Plans: Depicts layouts for Building 15 Room 133 and Building 47 Rooms BC124, 1D165, and 101658, showing dimensions and room designations.
• General Sheet Notes: Outlines critical project operational requirements, including maintaining building operation during construction, installing temporary construction barriers with specific performance criteria (acoustic, smoke-tight, weather-tight), and coordinating off-hours work.
• Reference Keynotes: Specifies demolition tasks, including removing tile and mastic in hatched areas and demolishing both sides of walls in hatched areas.
• Dimensions: Provides key measurements such as 7.5' and 8' for specific areas.
• Administrative Information: Includes drawing numbers, revision dates, project locations (Asheville, NC), and warnings regarding asbestos-containing materials (ACBM) and the return of drawings.

This document is crucial for bidders to understand the physical scope of work, including demolition and construction areas, required temporary barriers, and operational constraints. It informs the bidding process by detailing the specific site conditions and requirements that will impact labor, materials, and scheduling. Bidders must pay close attention to the demolition notes and general sheet notes regarding building operation and temporary barriers.

Solicitation / RFP / RFQ

This solicitation is for Asbestos Abatement services at the Asheville, NC VA Medical Center. The work involves abating Asbestos Containing Material (ACM) tile and mastic in specific rooms within Building 47 and Building 15. The estimated magnitude of construction is less than $25,000.00.

• Abatement of ACM tile and mastic in Building 47, Room 1D165 (approx. 525 sq ft).

• Abatement of ACM tile and mastic in Building 15, Room 133.

• Abatement of approximately 80 sq ft of wall for the installation of a new double door in Building 47, between corridor BB066 and BC124.

• Total ACM abatement area is approximately 605 sq ft, including tile, mastic, drywall, and mud.

• Contractor must provide all transportation, material, hardware, parts, tools, specialized equipment, labor, supervision, and technical expertise.

• Contract type: Firm-Fixed-Price.

• Period of Performance: To be determined, but contractor shall begin performance within 15 calendar days and complete within 45 calendar days after receipt of notice to proceed.

• Magnitude of Construction: Less than $25,000.00.

• Proposal or quote submission instructions: Electronic/digital proposals are due one day prior to the Quote Due Date by 5:00 PM EST. Hard copies are to be mailed to the address provided.

• Key deadlines or milestones:

  • Pre-Bid Conference / Site Visit: Thursday, February 19, 2026, at 3:00 PM EST.
  • Cut-off date for questions: Thursday, February 26, 2026, by 10:00 AM EST.
  • Quote Due Date: Tuesday, March 17, 2026, at 10:00 AM EST.

• Evaluation criteria: Not explicitly detailed in this section, but the solicitation is a 100% set-aside for SDVOSB concerns.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Firms must be registered and verified in SAM.gov at the time of bid submission.

• All employees must have a 10-hour OSHA certified construction safety course.

• The contractor's competent person must have a 30-hour OSHA certified construction safety course.

• TB testing is required annually for employees providing services.

• Offerors are responsible for ensuring construction documents are complete and up-to-date.

• No telephone questions will be accepted; all questions must be submitted via email.

Sources Sought Notice

This Sources Sought Notice is issued by the Asheville VA Medical Center (VAMC) for market research purposes to identify potential contractors capable of performing asbestos abatement services. The results will help determine the procurement method for this requirement.

• Service: Asbestos abatement (removal of asbestos-containing tile, mastic, wall, and mud).

• Location: Building 47 room 1D165 and Building 15 room 133 at the Asheville VA Medical Center, Asheville, NC.

• Scope: Approximately 605 square feet of abatement (525 sqft tile & mastic, 80 sqft drywall & mud).

• Magnitude: Estimated construction cost is less than $25,000.

• Contractor Responsibilities: Provide all transportation, materials, parts, tools, specialized equipment, labor, supervision, and technical expertise.

• NAICS Code: 562910 – Remediation Services.

• Small Business Size Standard: $25 Million.

• Set-Aside: Potential for SBA set-aside; currently under market research.

• Response Date: February 10, 2026, 10:00 AM Eastern Time.

• Submission Method: Email to Shirley.Gregory@va.gov with "36C24626Q0302 - Abate Voluntary Wall and Floor in Imaging and Admin Space, Asheville VA Medical Center" in the subject line.

• Email Size Limit: 10MB (including attachments).

• Capability Statement Requirements: Include firm name, address, email, website, phone, business size/type, SAM registration status, relevant small business classifications (SB, VOSB, SDVOSB, SDB, WOSB, HUBZone, 8(a)), experience at medical centers (years), and tailored capability statements with supporting documentation. Address subcontracting plans if applicable.

• Evaluation: Government will evaluate market information for capacity to perform similar scope/scale, resource availability, and project management capabilities.

• This is a Sources Sought Notice; responses will inform potential set-aside decisions for small businesses or full and open competition.

• Interested firms should indicate their classification under Small Business, Veteran Owned Small Business, Service-Disable Veteran-Owned Small Business, Small Disadvantaged Business, Women-owned Small Business, HUBZone Small Business, or 8(a) Business.

• No Solicitation: This is not a request for quotes. Submission of information is voluntary and does not create financial responsibility for the government.

• Inquiries: Telephone inquiries will not be accepted.

• Document Type: Sources Sought Notice (Market Research).