Facility Services for Non-Real Property

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) regarding the "Facilities Maintenance for Non-Real Property Consolidated Requests for Information" solicitation (FA2823-26-Q-0005).

• Preventative Maintenance & Pricing: The PWS includes both repairs and preventative maintenance. Pricing documentation reflects annual inspections, but the "Above and Beyond" CLIN will be used for repairs, priced upon need via a Maintenance and Repair Authorization. Labor categories are pre-negotiated, with others to be negotiated at the time of service.
• Equipment Racks (PWS 1.5.7): Clarified that only additional equipment is needed, and existing Unistrut racks are to be used. Maximum rack dimensions are 71" x 79"x 6". Anchoring is to steel columns, and floor anchoring is permitted. Seismic, lateral load, or vibration requirements are not applicable. Submittal approval for rack cut sheets and anchoring details prior to installation is not required.
• Contract Value & Payment: The total contract value is not yet known. "Not to Exceed" values for "Above and Beyond Maintenance" CLINS total $285,000.00. Payments are made only after completion and acceptance of work.
• Timing & Support: Immediate repairs are estimated at 2-4 months. The contract period is 5 years (base + four 12-month options). Ongoing support includes annual inspections and "Above and Beyond" maintenance/repair CLINS, with performance periods of one year each.
• Inspections & Repairs: Inspections are included in the overall contract value. Additional repair work requires Contracting Officer approval via a Maintenance and Repair Authorization before work commences.
• Past Performance: The government will pull CPARS and does not require separate Past Performance Questionnaires (PPQs) if efforts are already in CPARS.
• Key Personnel: Only the "Contract Manager" qualification is required. Other positions are not specified.
• Wage Determination: The Services Contract Labor Standards (SCA) wage determination is incorporated for the base CLIN. Construction Wage Rate Requirements may be incorporated into options.
• Lighting: The requirement to separate inside and outside lights has been removed from the PWS. Some lights remain on even on bright days.
• Outlet Installation: New L5-20 outlets for data racks will be mounted approximately 8ft up on the wall, not directly on the wall. In cubical areas, outlets will hang from SO cords from the wall, not the floor or furniture. Drop cords are not desired; power receptacles should be run along furniture or through furniture using flexible SO cord.

This document clarifies several aspects of the PWS and solicitation requirements, particularly concerning maintenance procedures, equipment rack specifications, contract timing, and installation methods for electrical components. Bidders should review these clarifications to ensure their proposals accurately reflect the government's intent and requirements. The PWS has been updated in several instances based on these clarifications.

Amendment / Modification

This amendment (0006) updates the CLINs based on the new Performance Work Statement (PWS) and Request for Quotation (RFQ) details posted on SAM. It also corrects minor errors within the CLIN descriptions in the pricing workbook. A conformed copy of the SF1449 will be provided.

• CLIN descriptions in the pricing workbook.

• Performance Work Statement (PWS) and Request for Quotation (RFQ) details.

• All other terms and conditions remain unchanged.

• Proposal deadlines and evaluation factors are not explicitly stated as modified by this amendment, but bidders should review the updated PWS and RFQ details.

Form / Attachment / Pricing Sheet

This document is a pricing workbook intended for offerors to provide their cost proposals for maintenance and repair services. It outlines the structure for calculating the Total Evaluated Price (TEP).

• Instructions Sheet: Details how offerors should complete the pricing workbook. Key instructions include:
  • Completing unit prices for immediate maintenance/repair (Cell E3, "Section B") and inspection (Cell E4, "Section B").
  • Providing hourly rates for various job classifications (Columns G-L, "Section B"). These rates are for a single, fully burdened technician.
  • Unlisted classifications will be negotiated.
  • The "TEP" sheet automatically calculates the Total Evaluated Price based on entries in "Section B".
• Section B Sheet: Contains CLINs (Contract Line Item Numbers) for the Base Year and four Option Years. It includes line items for:
  • Immediate Repairs (Base Year CLIN 0001)
  • Inspections (Base Year CLIN 0002, Option Year 1 CLIN 1001, Option Year 2 CLIN 2001, Option Year 3 CLIN 3001, Option Year 4 CLIN 4001)
  • "Above and Beyond" Maintenance and Repair (Base Year CLIN 0003, Option Year 1 CLIN 1002, Option Year 2 CLIN 2002, Option Year 3 CLIN 3002, Option Year 4 CLIN 4002). These have Not-To-Exceed (NTE) values ranging from $28K to $30K per year.
  • Columns for unit price and extended price are provided, along with hourly rates for specific trades (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker).
• TEP Sheet: Displays the calculated Total Evaluated Price, broken down by CLIN and labor rates for each year. Currently, all values are listed as 0.0.

Offerors must use this workbook to input their pricing for the services described in the Performance Work Statement (PWS) dated January 20, 2026. Accurate completion of this workbook is crucial for proposal submission and will directly contribute to the Total Evaluated Price used in the contract award.

Form / Attachment / Pricing Sheet

This document is a pricing workbook for the opportunity. It provides a template for bidders to enter their pricing details for various contract line items (CLINs) across the base year and option years.

• Instructions Sheet: Details how to complete the pricing workbook, including specific cells for unit prices and hourly labor rates.
• Section B Sheet: Outlines the CLINs for immediate repairs, inspections, and "Above and Beyond" maintenance and repair work. It includes columns for quantity, unit of issue, unit price, extended price, and hourly rates for various job classifications (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker).
• TEP Sheet: Automatically calculates the Total Evaluated Price based on the entries in Section B.
• CLINs: Includes CLINs for base year and four option years.
• "Above and Beyond" CLINs: These have a Not-To-Exceed (NTE) value specified per year, ranging from $28K to $30K.
• Labor Rates: Bidders must provide fully burdened hourly rates for specified job classifications.

This workbook is critical for bidders to accurately calculate and submit their proposed pricing. Bidders must carefully follow the instructions to complete the unit prices, hourly rates, and ensure the "Above and Beyond" CLINs do not exceed the specified NTE amounts. The "TEP" sheet will automatically calculate the total evaluated price, which is a key component of the proposal.

Other / Unclassified

This document is an "Interested Vendors List" dated January 20, 2026. It lists DFD Solutions LLC as a company interested in being a subcontractor.

DFD Solutions LLC is a staffing and recruiting partner that supports contractors with skilled talent for facility maintenance, grounds maintenance, construction support, and field-based operations. Their inclusion on this list may indicate potential subcontracting opportunities for prime contractors or other subcontractors seeking to fulfill labor requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing facility services for non-real property at Eglin Air Force Base, Florida. The services include immediate inspection, maintenance, repairs, and minor modifications for both secure and non-secure facilities.

• General Services: Provide all necessary management, personnel, equipment, supplies, transportation, tools, and materials for immediate inspection, maintenance, repairs, and minor modifications of non-real property facilities.

• Specific Tasks:

  • Relocate one electrical panel and associated conduit (Building 15021).
  • Provide electrical modifications to isolate exterior lighting circuits from interior power circuits.
  • Install new electrical receptacles (L5-20 and quadraplex LR20A) in Building 15022.
  • Service and maintain the existing fire detection system in Buildings 15021 & 15022.
  • Inspect and perform immediate service to HVAC systems in Buildings 15021 & 15022.
  • Complete immediate minor repairs to external seals, joints, weatherproofing, and mitigate water intrusions.
  • Upgrade Unistrut racks by installing additional mounting bars (Building 15021).
  • Mount Government-furnished displays and install computer monitors on Unistrut racks, and mount digital clocks on walls (Building 15021).
  • Provide typical wiring diagrams for electrical plans upon work completion.

• System Failure Support: Respond to service requests for system failures within 48 hours.

• Inspections: Perform annual inspections of non-real property facilities and deliver a report within 10 days.

• Work must be performed in accordance with all applicable electrical codes and regulations (e.g., NEC, local codes), federal laws, state laws, and industry standards.

• Electrical technicians must be certified to legally perform low voltage electrical work.

• Deliverables include Contract Manager Resume, Inspection Reports, and Drawings.

• Period of Performance: 12-month base year with four 12-month options, totaling 5 years.

• Place of Performance: Eglin Air Force Base, Florida.

• Contractor Personnel: Must be knowledgeable of PWS requirements, possess valid certifications/licenses, and undergo background checks.

• Safety: Comply with OSHA requirements and provide personal safety equipment.

• Security: Comply with base security regulations and obtain base identification/vehicle passes.

• Green Procurement Program (GPP): Adhere to environmentally preferable purchasing requirements.

• Environmental Protection: Comply with all applicable Federal, State, and Local laws and regulations. Responsible for spill response and cleanup.

• Hazardous Materials: Provide a list of all hazardous materials brought onto Government property and submit necessary documentation.

• Small Business Subcontracting Program: Submit a subcontracting plan if applicable.

Amendment / Modification

This amendment (0005) to solicitation FA282326Q0005 modifies the following:

• Response Due Date: Extended from January 30, 2026, to February 3, 2026.
• Attachments: Several documents have been revised or are listed:
  • Performance Work Statement (PWS) dated January 20, 2026.
  • Wage Determination 15-4531 Rev 32 dated December 3, 2025.
  • Pricing Workbook dated January 20, 2025.
  • Past Performance Questionnaire.
  • Financial Responsibility Questionnaire.
  • Subcontractor Consent Template.
  • Site Visit Map.

• The PWS, PWS drawings, and pricing worksheet are revised.

• The RFQ due date has been extended.

• The proposal submission deadline has been extended to February 3, 2026.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the Facilities Maintenance for Non-Real Property Consolidated Requests for Information (FA2823-26-Q-0005).

• Preventative Maintenance & Equipment List: The PWS includes both repair and preventative maintenance. Pricing is sought for common labor categories for "Above and Beyond" CLINs, with other categories negotiated as needed. An equipment list is not provided as repairs stem from annual inspections.
• Equipment Racks (PWS 1.5.7): Clarified that only additional equipment needs racks, and new equipment must be compatible with existing Unistrut racks. Maximum rack dimensions are 71" x 79"x 6". Anchoring is to steel columns, and floor anchoring is permitted. Seismic, lateral load, or vibration requirements are not applicable. Submittal approval for rack cut sheets and anchoring details is not required.
• Contract Value & Payment: The total contract value is not yet known. Payments are made after completion and acceptance of work. "Above and Beyond" CLINs are invoiced after annual inspections or maintenance/repair authorizations are completed.
• Timing & Support: Immediate repairs are estimated at 2-4 months. The contract is for a 5-year period (base + four 12-month options). Annual inspections and "Above and Beyond" maintenance/repair CLINS will have a 12-month period of performance.
• CPARS: The government will pull CPARS and does not require offerors to submit them separately.
• Key Personnel: Only the Contract Manager qualifications are required.
• Wage Determination: The solicitation incorporates the Services Contract Labor Standards wage determination for the base CLIN. Construction Wage Rate Requirement will be incorporated into options.
• Fixtures & Exit Lights: Information on fixtures and exit lights is in Attachments 1 & 2. The requirement for separating power for inside and outside lights has been removed from the PWS.
• Electrical Outlets & Racks: New L5-20 outlets for data racks will be mounted near racks, approximately 8ft up on the wall, but not directly on the wall. Outlets will not be mounted on the floor. For cubical areas, L5 outlets will hang from the ceiling via SO cord, not from the wall. The PWS has been updated to reflect SO cord running along the floor. The government has no issues with plugs being mounted to racks, but no additional racks beyond those defined in the PWS are required. Existing Unistrut racks will be extended as needed. The requirement for separating inside and outside lights has been removed.
• Troubleshooting & Panel Schedules: Troubleshooting for E-stop buttons and blue lights, and updating panel schedules, will be addressed under "Above and Beyond" maintenance and repair, not as part of the immediate inspection.

This document clarifies several aspects of the PWS and solicitation requirements, including rack dimensions, anchoring, payment schedules, and electrical outlet installations. Offerors should review the updated PWS dated 20 January 2026 for specific changes.

Amendment / Modification

This amendment extends the response due date for the solicitation.

• Response Due Date: Extended from 22 Jan 2026 to 30 Jan 2026.

• The proposal submission deadline has been extended to 30 January 2026 at Noon. This extension is to allow the Requiring Activity to finalize their requirement and answer RFIs.

Other / Unclassified

This document is a Memorandum for Record detailing meeting minutes from a site visit conducted on January 8, 2026, for opportunity FA2823-26-Q-0005, concerning Facility Services for Non-Real Property. The minutes focus on observations and requirements identified at Buildings 15021 and 15022.

Building 15021:

• Fire detection system requires completion and notification to the Fire Department.
• Electrical work is needed, including potential panel upgrades or additions, and updating electrical diagrams.
• Power solutions for sockets and addition of power outlets below televisions are required.
• Mounting racks for 17 displays (55" and 24") may need additional bars.
• HVAC system has airflow issues, potentially due to dirty filters; clarification is needed on whether this relates to HVAC or fire detection.
• HVACs are controlled by thermostats only, not a base control system.
• Electrical specifications need updating.
• Dedicated 220V outlets are required.
• Flood lights may trip breakers.
• GCI outlet replacement needs separate circuits.
• PWS 1.5.6 indicates water intrusion issues, with visible problem areas marked.

Building 15022:

• Requires immediate HVAC and structural maintenance and repair.
• Mantrap leaks are significant.
• Buildings are separate and not interconnected.
• HVAC controls are identical to Building 15021.
• Fire detection system is faulting, likely due to filters.
• Back doors leak, possibly due to bad seals.
• Wall texture is perforated metal, differing from Building 15021.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA2823-26-Q-0005 for Facilities Maintenance for Non-Real Property Consolidated Requests for Information.

• Maintenance & Repair vs. Annual Inspections: Preventative maintenance and repair services are separate from annual inspections. Repairs will be priced and authorized on an "Above and Beyond" CLIN when needed, stemming from annual inspections. The "Above and Beyond" CLIN is for labor categories expected to be used most often, with others negotiated as needed.
• Equipment Racks: The PWS has been updated to clarify that only one additional rack is required. The current racks are Unistrut. Maximum rack dimensions are 71" x 79"x 6". Anchoring is to steel columns, and floor anchoring is not permitted. No seismic, lateral load, or vibration requirements apply, and submittal approval for rack cut sheets and anchoring details is not required.
• Contract Value & Payment: The total contract value is not yet known, but the Not-to-Exceed values for the "Above and Beyond" Maintenance CLINS total $285,000.00. Payments are made only after completion and acceptance of work. Invoicing for CLIN 0001 is after work completion; for inspection CLINS (1001, 2001, etc.), it's after the annual inspection; and for maintenance/repair CLINS (1002, 2002, etc.), it's after authorization and completion.
• Period of Performance: The contract is for a 5-year period (base year + four 12-month options). Immediate repairs are to be completed within two months. The first option period would be exercised within 365 days of award, with subsequent option periods following a similar schedule, typically a year for annual inspections and associated maintenance/repair.
• Key Personnel: Only the "Contract Manager" position requires qualifications. Offerors may add qualifications for other personnel for immediate maintenance and repair work, but it is not required.
• Wage Determination: The Services Contract Labor Standards (SCA) wage determination is incorporated for the base CLIN. The Construction Wage Rate Requirement (DBA) will be incorporated into the options when exercised, as maintenance and repair may require those labor classifications.

Clarifications have been made to the PWS regarding equipment racks. Offerors should note the payment structure and period of performance details. Past Performance Questionnaires (PPQs) are required for efforts not already in CPARS; the government will pull CPARS directly.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding Solicitation FA2823-26-Q-0005 for Facilities Maintenance for Non-Real Property Consolidated Requests for Information.

• Preventative Maintenance vs. Repairs: The PWS includes both, but pricing documentation initially focused on annual inspections. Repairs and maintenance will be priced when needed, stemming from annual inspections. The "Above and Beyond" CLIN is for these negotiated repairs. Equipment lists are not required for quoting as they will be determined during annual inspections.
• Equipment Racks: Only one additional rack is required. The current racks are Unistrut. Maximum rack dimensions are 71" x 79" x 6". Anchoring is to steel columns; floor anchoring is not permitted. Seismic, lateral load, or vibration requirements are not applicable. Submittal approval for rack cut sheets and anchoring details is not required prior to installation.
• Contract Value & Payment: The total contract value is not yet known until an offer is received. "Not to Exceed" values for "Above and Beyond" Maintenance CLINs (X002) total $285,000.00. Payments are made only after completion and acceptance of work. Invoicing for CLIN 0001 is after work completion. Invoicing for inspection CLINs (1001, 2001, etc.) is after annual inspections. Invoicing for repair CLINs (1002, 2002, etc.) is after repair authorization and completion.
• Contract Period & Support: The contract is for a 5-year period (base year + four 12-month options). Immediate repairs are expected to take 2 months. Ongoing support involves annual inspections and potential repairs under the "Above and Beyond" CLIN, with periods of performance for these running concurrently with annual inspection periods.
• Past Performance: The government will pull CPARS and does not require offerors to submit them. Offerors should focus on submitting Past Performance Questionnaires (PPQs) for efforts not already in CPARS.

Clarifications have been made regarding equipment rack specifications and the process for maintenance and repair pricing and authorization. The government will obtain CPARS data directly.

Form / Attachment / Pricing Sheet

This document is a pricing workbook intended for offerors to input their pricing details for the opportunity. It contains instructions on how to complete the pricing fields and outlines the structure for calculating the Total Evaluated Price.

• Instructions Sheet: Provides guidance on completing unit prices for immediate maintenance and repair work, hourly labor rates for various job classifications (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker), and explains how the "TEP" worksheet will automatically calculate.
• Section B Sheet: Details the Contract Line Item Numbers (CLINs) for the Base Year and Option Years 1 through 4. It includes CLINs for immediate repairs, annual inspections, and "Above and Beyond" maintenance and repair work. Offerors are to input unit prices and hourly rates in designated cells.
• TEP Sheet: This sheet automatically calculates the Total Evaluated Price based on the inputs from the "Section B" sheet.

Bidders must use this workbook to accurately input their proposed pricing for all CLINs, including base year repairs, annual inspections, and "Above and Beyond" maintenance and repair services across all option years. The hourly labor rates entered will be used for the "Above and Beyond" CLINs. The completed workbook will form a critical part of the proposal submission and will be used for evaluating the Total Evaluated Price.

Amendment / Modification

This amendment updates the Performance Work Statement (PWS) based on questions and answers, and it also updates the Wage Determination.

• Performance Work Statement (PWS) dated 17 December 2025 (102 pages)
• Wage Determination 15-4531 dated 03 December 2025 (10 pages)
• Pricing Workbook dated 09 December 2025 (3 worksheets)
• Past Performance Questionnaire (6 pages)
• Financial Responsibility Questionnaire (1 page)
• Subcontractor Consent Template (1 page)
• Site Visit Map (1 page)

This amendment does not appear to modify proposal deadlines or submission rules, but bidders should review the updated PWS and Wage Determination for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various occupational classifications of service employees performing work on covered federal contracts in a specific geographic area.

• Wage Determination Number: 2015-4531, Revision No.: 32
• Date of Last Revision: 12/03/2025
• State and Area: Florida, County of Okaloosa
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is critical for bidders responding to federal solicitations that are subject to the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all listed occupations. If a required occupation is not listed, a conformance process must be followed. The document also specifies requirements for paid sick leave and minimum wage rates as mandated by relevant Executive Orders.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive facility services for non-real property at Eglin Air Force Base, Florida. The services include maintenance, repairs, inspections, and minor modifications to structural, mechanical, electrical, fire detection, intrusion/security systems, and other facility components.

• General Services: All-inclusive maintenance, repair, inspection, and minor modification services for secure and non-secure non-real property facilities.

• Specific Tasks: Includes relocation of an electrical panel, modifications to existing lighting circuits for separation, installation of new receptacles, servicing of the fire detection system, and inspection, repair, and immediate service to HVAC systems.

• Structural & Weatherproofing: Minor repairs to external seals, joints, weatherproofing, and mitigation of water intrusions.

• Mounting Equipment: Installation of an additional Unistrut rack and mounting of Government-furnished displays.

• Inspections: Annual inspections of facilities with detailed reporting and quotes for required maintenance or repairs.

• Work must be performed to the standards outlined in the PWS and associated attachments.

• Inspections require a report within 10 days, including repair timelines, descriptions, actions, and pricing quotes.

• Maintenance/repair work requires Contracting Officer approval before commencement.

• Period of Performance: TBD – 12-month base year with four 12-month options, totaling 5 years.

• Place of Performance: Eglin Air Force Base, Florida, specifically for facilities 15021 and 15022 (each 1,500 sq ft).

• Contractor Personnel: Must be knowledgeable, certified where required (e.g., electrical technicians), and possess adequate training and skills. Background checks are required for employees, and substance abuse testing may be conducted.

• Safety: Contractor is responsible for OSHA compliance and providing personal safety equipment.

• Security: Compliance with all base security regulations and force protection condition changes.

• Environmental Protection: Compliance with all applicable Federal, State, and Local laws and regulations, including spill response procedures.

• Hazardous Materials: Management and control of all HAZMAT brought onto the installation, with MSDS/SDS provided and proper labeling. Unused HAZMAT must be removed upon contract completion.

• Green Procurement Program (GPP): Adherence to federal acquisition program focusing on environmentally preferable products and services.

• Subcontracting: Submission of a subcontracting plan if applicable.

The PWS references numerous attachments and appendices, including electrical drawings, HVAC specifications, fire alarm system details, spill response checklists, and more.

Amendment / Modification

This amendment (0003) corrects previous information and updates several items:

• The Wage Determination has been revised to Revision 32, not Revision 31.

• The Performance Work Statement (PWS) dates have been updated within the CLIN structure.

• The Pricing Workbook has been adjusted to reflect these changes.

• The PWS dates have been altered in the CLIN structure.

• The Pricing Workbook has been adjusted.

• Wage Determination is now Revision 32.

This amendment modifies the PWS dates and pricing workbook, which may impact proposal preparation and submission. Bidders should ensure they are referencing the updated PWS dates and the adjusted Pricing Workbook.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA2823-26-Q-0005 for Facilities Maintenance for Non-Real Property Consolidated Requests for Information.

• Maintenance vs. Inspections: Annual inspections are priced separately. Repairs and preventative maintenance will be priced and authorized on an "Above and Beyond" CLIN when needed, stemming from the annual inspection. The initial pricing sought is for six labor categories.
• Equipment Racks: Only one additional rack is required. The existing racks are Unistrut. Maximum rack dimensions are 71" x 79" x 6". Anchoring is to steel columns, and floor anchoring is not permitted. No seismic, lateral load, or vibration requirements apply. Submittal approval for rack cut sheets and anchoring details is not required.
• Contract Value & Payment: The "Not to Exceed" values for the "Above and Beyond" Maintenance CLINS (X002) total $285,000.00. The total contract value will be determined after an acceptable offer. Payments are made only after completion and acceptance of work, with specific invoicing triggers for different CLINs (e.g., after annual inspections or after maintenance/repair authorizations are completed).
• Contract Period & Support: The contract has a 5-year period if all options are exercised (base year + four 12-month options). Immediate repairs are expected to take 2 months. Annual inspections and "Above and Beyond" maintenance/repair work will be scheduled annually, with periods of performance for these CLINS also being one year.
• Inspections & Repairs: Inspections are included in the overall contract value. Any additional repair work requires prior approval from the Contracting Officer via a signed authorization before work commences or materials are ordered.

Clarifications have been made to the PWS regarding equipment racks. The document also provides details on contract value, payment structure, and the process for handling additional repair work, which bidders should consider when preparing their proposals.

Amendment / Modification

This amendment (0001) to solicitation FA282326Q0005, dated 10 Dec 2025, is issued to correct a description in the relevancy table within FAR 52.212-2 Addendum.

• FAR 52.212-2 Addendum (specifically, the relevancy table).

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. It is purely a correction of descriptive text.

Questions & Answers / Clarifications

This document provides clarification on the PWS requirements for facilities maintenance, specifically addressing questions regarding the scope of repairs, preventative maintenance, and the need for an equipment list for quoting purposes.

• Repairs vs. Preventative Maintenance: The PWS covers both repairs and preventative maintenance. Pricing for repairs and "Above and Beyond" services will be negotiated when needed, stemming from the annual inspection. The initial pricing sought is for 6 common labor categories.
• Frequency of Services: The frequency of filter changes should align with manufacturer specifications, not necessarily an annual requirement.
• Equipment List for Quoting: An equipment list is not required for the initial quote. The Awardee will be able to identify equipment during the annual inspection. The primary systems to consider are HVAC, electrical panels, and fire alarm; plumbing is not present.
• Authorization and Invoicing: Maintenance and repair authorizations will be issued by the Contracting Officer (CO) after reviewing quotes for necessity and reasonableness. Invoicing for completed work will be done via WAWF under the "Above and Beyond" CLIN.

This clarification helps bidders understand how pricing for repairs and additional services will be handled and what information is necessary for the initial quote, potentially influencing their proposal strategy.

Amendment / Modification

This document is an addendum to FAR 52.212-2, "Evaluation Factors for Award," and outlines the specific evaluation criteria for this solicitation.

• Factor 1 - Technical: Details the technical proposal requirements, including a pass/fail rating system (Acceptable/Unacceptable). It breaks down into three subfactors:
  • Immediate Maintenance and Repair Completion Timeframe: Evaluates the feasibility, completeness, and risk assessment of the proposed project schedule (within two months of mobilizing).
  • Contractor Experience: Requires a minimum of three successful projects of similar size and scope within the past five years.
  • Key Personnel/Qualifications: Requires a list of key personnel, their current employment status or commitment, and qualifications including at least one successful project of equivalent size and complexity.
• Factor 2 - Past Performance: Requires recent and relevant performance information, with an "Acceptable" rating being the minimum. It defines "Negative" past performance and outlines how "Unknown" past performance will be treated. It also specifies the use of Past Performance Questionnaires (PPQ) (Attachment #4) and defines recency (within five years) and relevancy criteria for contracts. Predecessor companies or subcontractors will be considered but rated less favorably than the principal offeror. The document provides tables for Adjectival Ratings for Relevancy and Quality Assessment.
• Factor 3 - Price: Requires Offerors to provide prices in the Pricing Workbook (Attachment #3) for a Firm Fixed-Price base year and option CLINs. It outlines how the Total Evaluated Price (TEP) will be calculated and discusses price reasonableness and the rejection of unbalanced offers.

The document details the multi-step evaluation process, emphasizing a Best Value approach. It outlines how technical acceptance, total evaluated price, and past performance will be integrated to determine the best value award. The evaluation process stops when the lowest priced offer with Acceptable Technical and "Very Relevant" Past Performance is found to be reasonable and balanced. If "Very Relevant" past performance is not found, the evaluation continues until an "Acceptable" and "Very Relevant" rating is achieved or all offers are evaluated.

Form / Attachment / Pricing Sheet

This document is a site visit map, likely intended to help potential bidders familiarize themselves with the physical location of the opportunity. It displays buildings, roads, and numbered areas within a facility.

• A map of an area with numbered buildings (e.g., 64, 68, 72, 210, 251, 374).
• Road names are indicated (e.g., Barrancas Av, Florida Av, Georgia Av, Van Matre Av, "B" AV, "C" AV, "D" AV, "F" AV, Magnolia St, Fernandina Dr, Eglin Blvd, Daytona Rd, Seventh St, Sixth St, First St, Second St, Fifth St, Motor-Pool-R).
• A red circle highlights building 64.

This map is crucial for bidders to understand the geographical layout of the site related to the opportunity. It may be relevant for site visits, understanding logistical considerations, or identifying specific areas of interest for the project.

Form / Attachment / Pricing Sheet

This document is a "Subcontractor/Teaming Partner Consent Letter for the Release of Past Performance Information to the Prime Contractor." It is required to allow the Government to discuss a subcontractor's or teaming partner's past performance information with the Prime Contractor during the source selection process. This consent is necessary because subcontractors/teaming partners are considered private parties.

• The letter requires the subcontractor/teaming partner to identify themselves as participating with a specific prime contractor in response to a particular Request for Proposal (RFP).
• It explicitly states consent for the Government to discuss past performance information with the Prime Contractor.
• It includes fields for the signature and title of an authorized representative, company name, and address.

Prime contractors are instructed to submit completed consent letters from major subcontractors/teaming partners as part of their Past Performance subfactor submission. Bidders should ensure their identified subcontractors/teaming partners complete and submit this form as required to facilitate the Government's past performance evaluation.

Solicitation / RFP / RFQ

This solicitation is for "40 FLTS Facilities Maintenance Services (Non-Real Property)" at EGLIN AFB, FL. The North American Industry Classification System (NAICS) code is 561210, with a size standard of USD 47,000,000.00. The solicitation is set aside for Small Business.

• Immediate Repairs in accordance with the PWS dated 09 December 2025.

• Annual Inspections (Option Year 1).

• "Above and Beyond" Maintenance and Repair services (Option Years 1-4) on a Not-To-Exceed (NTE) basis, with specific NTE limits per option year.

• Fully burdened hourly service rates are to be provided for various trades (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker).

• Contract Type: Firm Fixed Price.

• Period of Performance: Includes a base year and four option years.

• Estimated Value: USD 47,000,000.00 (Size Standard).

• Offer Due Date: 22 Jan 2026, 12:00 PM.

• Method of Solicitation: Request for Quote (RFQ).

• Evaluation Factors: Technical (Acceptable/Unacceptable), Past Performance, and Price. Technical and Past Performance, when combined, are approximately equal to Price.

• Technical evaluation includes: Immediate Maintenance and Repair Completion Timeframe, Contractor Experience, and Key Personnel/Qualifications.

• Past Performance will be evaluated based on recent and relevant information, with "Acceptable" being the minimum requirement. "Negative" past performance will result in an "Unacceptable" rating.

• Price will be evaluated for reasonableness and balance.

• Small Business Set-Aside.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with some clauses attached.

• DFARS clauses are also incorporated by reference.

• The PWS dated 09 December 2025 is a key attachment.

• A list of other attachments includes Wage Determination, Pricing Workbook, Past Performance Questionnaire, Financial Responsibility Questionnaire, Subcontractor Consent Template, and Site Visit Map.

Amendment / Modification

This document provides an addendum to FAR 52.212-2, "Evaluation Factors for Award," for a competitive acquisition. It outlines the evaluation process and criteria for awarding a contract, emphasizing a Best Value approach with Past Performance.

• Factor 1 – Technical: Evaluated on a pass/fail basis (Acceptable/Unacceptable). Includes subfactors for:

  • Immediate Maintenance and Repair Completion Timeframe (2-month mobilization)
  • Contractor Experience (minimum of three successful projects in the past 5 years)
  • Key Personnel/Qualifications (list of personnel, current employment/commitment, and qualifications with successful project examples).

• Factor 2 – Past Performance: Assessed for recency (within 5 years), relevancy (similar scope/complexity), and quality. "Negative" past performance results in an "Unacceptable" rating. "Unknown" past performance is considered "Acceptable." Predecessor companies/subcontractors will be considered but not rated as highly as the principal offeror.

• Factor 3 – Price: Total Evaluated Price (TEP) will be calculated using a Pricing Workbook (Attachment #3). Offers must include pricing for all years and options. Unbalanced pricing may lead to rejection.

• Offers must be valid for sixty (60) days.

• The evaluation process involves:

  1. Technical Acceptance (Pass/Fail).
  2. Ranking of Technically Acceptable offers by Total Evaluated Price (TEP).
  3. Evaluation of the lowest TEP offer for Past Performance (recency, relevancy, quality).
  4. If the lowest TEP offer with Acceptable Technical and Acceptable Past Performance is "Very Relevant," it will be assessed for Price Reasonableness and Balance. If reasonable and balanced, award is made.
  5. If not "Very Relevant," evaluation continues until a "Very Relevant" past performance is found or all offers are evaluated.
  6. All offers with Acceptable Past Performance will be evaluated for Price Reasonableness and Balance.
  7. An integrated assessment will determine the best value award, balancing price and past performance relevancy.

Form / Attachment / Pricing Sheet

This document is a Financial Responsibility Questionnaire intended to gather information about a contractor's financial standing. It is being used in conjunction with Solicitation FA2823-26-Q-0005 for 40 FLTS Facilities Maintenance at Eglin AFB, FL.

The questionnaire asks the contractor's bank to provide information on:

• The duration the contractor has been doing business with the bank.
• Whether the contractor has outstanding loans and if there have been any payment problems.
• The existence and pre-approved balance of any line of credit.
• The average revolving monthly balance in checking or savings accounts.
• The bank's willingness to continue doing business with the contractor in the future.
• An open field for additional comments regarding the contractor's financial standing.

This questionnaire is a required component for assessing the financial responsibility of potential bidders for Solicitation FA2823-26-Q-0005. Bidders will need to ensure their bank can provide the requested information to support their bid. The responses will help the government determine the financial viability of the contractor.

Form / Attachment / Pricing Sheet

This document is a pricing workbook that provides the structure for bidders to input their pricing for various contract line items (CLINs) across the base year and option years. It includes instructions for completing the pricing details and outlines how the total evaluated price will be calculated.

• Instructions Sheet: Details how to fill in unit prices for immediate maintenance and repair work, hourly labor rates for different job classifications (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker), and notes that the "TEP" worksheet will automatically calculate totals.
• Section B Sheet: Outlines the CLINs for the base year and four option years. This includes CLINs for "Immediate Repairs," "Annual Inspection," and "Above and Beyond Maintenance and Repair." It specifies Not-To-Exceed (NTE) amounts for the "Above and Beyond" CLINs in the option years ($45K for Option Year 1, $60K for Option Years 2-4).
• TEP Sheet: This sheet is intended to automatically calculate the Total Evaluated Price based on the inputs from Section B, including CLINs and labor rates.

Bidders must use this workbook to accurately input their proposed pricing for all CLINs, including base year repairs, annual inspections, and "Above and Beyond" maintenance and repair services. The hourly labor rates entered will be used for services performed under the "Above and Beyond" CLINs. Failure to complete this workbook as instructed may impact proposal evaluation.

Amendment / Modification

This document provides instructions for the preparation of offers for a Firm-Fixed Price contract with one base year and four option years. It details the submission requirements for various volumes, including:

• Volume I - Executed Contract Documents: Cover Page, Authorized Point of Contact, Exceptions to the Solicitation, Financial Responsibility Questionnaire, and Joint Venture Agreement.
• Volume II - Technical: Immediate Maintenance and Repair Completion Timeframe, Contractor Experience, and Key Personnel List and Qualifications.
• Volume III - Past Performance: Past Performance Questionnaires and Subcontractor Consent Letters.
• Volume IV - Price: Pricing Workbook.

• Specifies page limitations for different sections within the technical and past performance volumes.

• Outlines requirements for providing detailed project schedules, contractor experience (minimum three projects within the last five years), and qualifications for key personnel.

• Details the submission of Past Performance Questionnaires (PPQ) for up to three references and subcontractor consent letters.

• Requires a Pricing Workbook for the price submission.

• Clarifies that Joint Ventures must submit a single offer and provide their JV agreement.

• Notes that NIST SP 800-171 compliance is not required for this effort.

• Emphasizes that offers must be complete, clearly presented, and include sufficient detail for evaluation.

• States that discrepancies or ambiguities must be reported in writing no later than five calendar days after the formal RFQ release.

• Indicates that award without discussions is contemplated, and failure to provide a complete offer may result in non-responsiveness.

• The Contracting Officer has determined a high probability of adequate price competition, but additional information may be requested if competition is no longer deemed adequate.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the Air Force AFTC/PZIOA to gather feedback on offerors' past performance. This information is a key consideration in the source selection process for facility maintenance and repair services at Eglin AFB.

• Section 1: Contract Identification: Details about the contract being reviewed (Contractor, Contract Number, Program Title, Period of Performance, Dollar Value, Description of Work, Contractor's Role, etc.).
• Section 2: Customer or Agency Identification: Information about the customer or agency where the work was performed.
• Section 3: Respondent Identification: Details of the individual completing the questionnaire.
• Section 4: Performance Information: A detailed rating scale (Exceptional to Unsatisfactory) and specific questions regarding the contractor's performance in areas such as management, personnel, quality control, problem resolution, schedule adherence, responsiveness to changes, and overall performance. It also asks if the contractor would be awarded another contract.

Respondents (organizations with first-hand experience with the offeror) are requested to complete and email this questionnaire to kristina.brannon.1@us.af.mil by 1200 CST on January 22, 2026. The completed questionnaire becomes part of the official source selection record and directly influences the evaluation of an offeror's past performance. Bidders should ensure their past performance is accurately and positively represented through this questionnaire.

Wage Determination

This document, Wage Determination No. 2015-4531, Revision No. 31, establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Okaloosa County, Florida. It outlines the applicability of Executive Orders 14026 and 13658 regarding minimum wage rates.

• Executive Order 14026: For contracts entered into or renewed on or after January 30, 2022, the minimum wage is $17.75 per hour, or the rate listed in the determination if higher.

• Executive Order 13658: For contracts awarded between January 1, 2015, and January 29, 2022, and not renewed or extended on or after January 30, 2022, the minimum wage is $13.30 per hour, or the rate listed if higher.

• The document lists numerous occupations with corresponding minimum hourly wage rates and required fringe benefits.

• All listed occupations receive specific fringe benefits, detailed in the document. For example, Health & Welfare is $5.55 per hour or $222.00 per week.

• Paid sick leave is mandated under Executive Order 13706 for contracts awarded on or after January 1, 2017.

• This wage determination applies to contracts subject to the Service Contract Act.

• Contractors must ensure that employees are paid at least the determined rates. If a required classification is not listed, a conformance process (using Standard Form 1444) must be followed to establish a wage rate.

• Specific notes address the inapplicability of certain EO minimum wage requirements to seasonal recreational services and contracts with Texas, Louisiana, or Mississippi.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive facility services for non-real property at Eglin Air Force Base, Florida. The services include maintenance, repairs, inspections, and minor modifications to structural, mechanical, electrical, fire detection, and intrusion/security systems.

• General Maintenance and Repair: All-inclusive services for non-real property facilities.

• Specific Tasks:

  • Relocation of one electrical panel.
  • Electrical modifications to isolate exterior lighting from interior power.
  • Installation of new receptacles (L5-20 twist-lock and LR20A quadraplex).
  • Servicing and ensuring the nominal operation of the existing fire detection system.
  • Inspection, repair, and immediate service of HVAC systems, including adjustments and recommendations.
  • Minor repairs to external seals, joints, weatherproofing, and mitigation of water intrusions.
  • Maintenance and repair of intrusion alarm systems.
  • Installation of Government-furnished displays on provided racks.

• Inspections: Annual inspections of facilities with a report detailing repair needs, quotes, and recommendations.

• Above and Beyond Maintenance & Repair: Costs for identified maintenance or repairs require Contracting Officer approval.

• Period of Performance: TBD – 12-month base year with four 12-month options (total of 5 years).

• Place of Performance: Eglin Air Force Base, Florida.

• Work must be performed to the standards outlined in the PWS and associated attachments.

• Contractor is responsible for planning, coordination, and surveillance to ensure disciplined work performance.

• Deliverables include a Contract Manager & Resume and Inspection Reports.

• Contractor Personnel: Must be certified, possess adequate training and skills, and communicate effectively in English. Background checks are required.

• Safety: Contractor is responsible for OSHA compliance, providing safety equipment, and managing work areas to ensure safety.

• Security: Compliance with base security regulations and force protection measures.

• Environmental Protection: Compliance with all applicable Federal, State, and Local laws. Contractor is responsible for obtaining environmental permits and responding to spills.

• Hazardous Materials: Contractor must provide a list of hazardous materials, MSDS/SDS, and ensure employees complete HAZMAT training.

• Green Procurement Program (GPP): Focus on environmentally preferable products and services.

• Small Business Subcontracting Program: Required if subcontracting opportunities exist and the contract value exceeds the simplified acquisition threshold.