Facility Services for Non-Real Property

Amendment / Modification

This amendment (0001) to solicitation FA282326Q0005, dated 10 Dec 2025, is issued to correct a description in the relevancy table within FAR 52.212-2 Addendum.

• FAR 52.212-2 Addendum (specifically, the relevancy table).

• No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. It is purely a correction of descriptive text.

Questions & Answers / Clarifications

This document provides clarification on the PWS requirements for facilities maintenance, specifically addressing questions regarding the scope of repairs, preventative maintenance, and the need for an equipment list for quoting purposes.

• Repairs vs. Preventative Maintenance: The PWS covers both repairs and preventative maintenance. Pricing for repairs and "Above and Beyond" services will be negotiated when needed, stemming from the annual inspection. The initial pricing sought is for 6 common labor categories.
• Frequency of Services: The frequency of filter changes should align with manufacturer specifications, not necessarily an annual requirement.
• Equipment List for Quoting: An equipment list is not required for the initial quote. The Awardee will be able to identify equipment during the annual inspection. The primary systems to consider are HVAC, electrical panels, and fire alarm; plumbing is not present.
• Authorization and Invoicing: Maintenance and repair authorizations will be issued by the Contracting Officer (CO) after reviewing quotes for necessity and reasonableness. Invoicing for completed work will be done via WAWF under the "Above and Beyond" CLIN.

This clarification helps bidders understand how pricing for repairs and additional services will be handled and what information is necessary for the initial quote, potentially influencing their proposal strategy.

Amendment / Modification

This document is an addendum to FAR 52.212-2, "Evaluation Factors for Award," and outlines the specific evaluation criteria for this solicitation.

• Factor 1 - Technical: Details the technical proposal requirements, including a pass/fail rating system (Acceptable/Unacceptable). It breaks down into three subfactors:
  • Immediate Maintenance and Repair Completion Timeframe: Evaluates the feasibility, completeness, and risk assessment of the proposed project schedule (within two months of mobilizing).
  • Contractor Experience: Requires a minimum of three successful projects of similar size and scope within the past five years.
  • Key Personnel/Qualifications: Requires a list of key personnel, their current employment status or commitment, and qualifications including at least one successful project of equivalent size and complexity.
• Factor 2 - Past Performance: Requires recent and relevant performance information, with an "Acceptable" rating being the minimum. It defines "Negative" past performance and outlines how "Unknown" past performance will be treated. It also specifies the use of Past Performance Questionnaires (PPQ) (Attachment #4) and defines recency (within five years) and relevancy criteria for contracts. Predecessor companies or subcontractors will be considered but rated less favorably than the principal offeror. The document provides tables for Adjectival Ratings for Relevancy and Quality Assessment.
• Factor 3 - Price: Requires Offerors to provide prices in the Pricing Workbook (Attachment #3) for a Firm Fixed-Price base year and option CLINs. It outlines how the Total Evaluated Price (TEP) will be calculated and discusses price reasonableness and the rejection of unbalanced offers.

The document details the multi-step evaluation process, emphasizing a Best Value approach. It outlines how technical acceptance, total evaluated price, and past performance will be integrated to determine the best value award. The evaluation process stops when the lowest priced offer with Acceptable Technical and "Very Relevant" Past Performance is found to be reasonable and balanced. If "Very Relevant" past performance is not found, the evaluation continues until an "Acceptable" and "Very Relevant" rating is achieved or all offers are evaluated.

Form / Attachment / Pricing Sheet

This document is a site visit map, likely intended to help potential bidders familiarize themselves with the physical location of the opportunity. It displays buildings, roads, and numbered areas within a facility.

• A map of an area with numbered buildings (e.g., 64, 68, 72, 210, 251, 374).
• Road names are indicated (e.g., Barrancas Av, Florida Av, Georgia Av, Van Matre Av, "B" AV, "C" AV, "D" AV, "F" AV, Magnolia St, Fernandina Dr, Eglin Blvd, Daytona Rd, Seventh St, Sixth St, First St, Second St, Fifth St, Motor-Pool-R).
• A red circle highlights building 64.

This map is crucial for bidders to understand the geographical layout of the site related to the opportunity. It may be relevant for site visits, understanding logistical considerations, or identifying specific areas of interest for the project.

Form / Attachment / Pricing Sheet

This document is a "Subcontractor/Teaming Partner Consent Letter for the Release of Past Performance Information to the Prime Contractor." It is required to allow the Government to discuss a subcontractor's or teaming partner's past performance information with the Prime Contractor during the source selection process. This consent is necessary because subcontractors/teaming partners are considered private parties.

• The letter requires the subcontractor/teaming partner to identify themselves as participating with a specific prime contractor in response to a particular Request for Proposal (RFP).
• It explicitly states consent for the Government to discuss past performance information with the Prime Contractor.
• It includes fields for the signature and title of an authorized representative, company name, and address.

Prime contractors are instructed to submit completed consent letters from major subcontractors/teaming partners as part of their Past Performance subfactor submission. Bidders should ensure their identified subcontractors/teaming partners complete and submit this form as required to facilitate the Government's past performance evaluation.

Solicitation / RFP / RFQ

This solicitation is for "40 FLTS Facilities Maintenance Services (Non-Real Property)" at EGLIN AFB, FL. The North American Industry Classification System (NAICS) code is 561210, with a size standard of USD 47,000,000.00. The solicitation is set aside for Small Business.

• Immediate Repairs in accordance with the PWS dated 09 December 2025.

• Annual Inspections (Option Year 1).

• "Above and Beyond" Maintenance and Repair services (Option Years 1-4) on a Not-To-Exceed (NTE) basis, with specific NTE limits per option year.

• Fully burdened hourly service rates are to be provided for various trades (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker).

• Contract Type: Firm Fixed Price.

• Period of Performance: Includes a base year and four option years.

• Estimated Value: USD 47,000,000.00 (Size Standard).

• Offer Due Date: 22 Jan 2026, 12:00 PM.

• Method of Solicitation: Request for Quote (RFQ).

• Evaluation Factors: Technical (Acceptable/Unacceptable), Past Performance, and Price. Technical and Past Performance, when combined, are approximately equal to Price.

• Technical evaluation includes: Immediate Maintenance and Repair Completion Timeframe, Contractor Experience, and Key Personnel/Qualifications.

• Past Performance will be evaluated based on recent and relevant information, with "Acceptable" being the minimum requirement. "Negative" past performance will result in an "Unacceptable" rating.

• Price will be evaluated for reasonableness and balance.

• Small Business Set-Aside.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with some clauses attached.

• DFARS clauses are also incorporated by reference.

• The PWS dated 09 December 2025 is a key attachment.

• A list of other attachments includes Wage Determination, Pricing Workbook, Past Performance Questionnaire, Financial Responsibility Questionnaire, Subcontractor Consent Template, and Site Visit Map.

Amendment / Modification

This document provides an addendum to FAR 52.212-2, "Evaluation Factors for Award," for a competitive acquisition. It outlines the evaluation process and criteria for awarding a contract, emphasizing a Best Value approach with Past Performance.

• Factor 1 – Technical: Evaluated on a pass/fail basis (Acceptable/Unacceptable). Includes subfactors for:

  • Immediate Maintenance and Repair Completion Timeframe (2-month mobilization)
  • Contractor Experience (minimum of three successful projects in the past 5 years)
  • Key Personnel/Qualifications (list of personnel, current employment/commitment, and qualifications with successful project examples).

• Factor 2 – Past Performance: Assessed for recency (within 5 years), relevancy (similar scope/complexity), and quality. "Negative" past performance results in an "Unacceptable" rating. "Unknown" past performance is considered "Acceptable." Predecessor companies/subcontractors will be considered but not rated as highly as the principal offeror.

• Factor 3 – Price: Total Evaluated Price (TEP) will be calculated using a Pricing Workbook (Attachment #3). Offers must include pricing for all years and options. Unbalanced pricing may lead to rejection.

• Offers must be valid for sixty (60) days.

• The evaluation process involves:

  1. Technical Acceptance (Pass/Fail).
  2. Ranking of Technically Acceptable offers by Total Evaluated Price (TEP).
  3. Evaluation of the lowest TEP offer for Past Performance (recency, relevancy, quality).
  4. If the lowest TEP offer with Acceptable Technical and Acceptable Past Performance is "Very Relevant," it will be assessed for Price Reasonableness and Balance. If reasonable and balanced, award is made.
  5. If not "Very Relevant," evaluation continues until a "Very Relevant" past performance is found or all offers are evaluated.
  6. All offers with Acceptable Past Performance will be evaluated for Price Reasonableness and Balance.
  7. An integrated assessment will determine the best value award, balancing price and past performance relevancy.

Form / Attachment / Pricing Sheet

This document is a Financial Responsibility Questionnaire intended to gather information about a contractor's financial standing. It is being used in conjunction with Solicitation FA2823-26-Q-0005 for 40 FLTS Facilities Maintenance at Eglin AFB, FL.

The questionnaire asks the contractor's bank to provide information on:

• The duration the contractor has been doing business with the bank.
• Whether the contractor has outstanding loans and if there have been any payment problems.
• The existence and pre-approved balance of any line of credit.
• The average revolving monthly balance in checking or savings accounts.
• The bank's willingness to continue doing business with the contractor in the future.
• An open field for additional comments regarding the contractor's financial standing.

This questionnaire is a required component for assessing the financial responsibility of potential bidders for Solicitation FA2823-26-Q-0005. Bidders will need to ensure their bank can provide the requested information to support their bid. The responses will help the government determine the financial viability of the contractor.

Form / Attachment / Pricing Sheet

This document is a pricing workbook that provides the structure for bidders to input their pricing for various contract line items (CLINs) across the base year and option years. It includes instructions for completing the pricing details and outlines how the total evaluated price will be calculated.

• Instructions Sheet: Details how to fill in unit prices for immediate maintenance and repair work, hourly labor rates for different job classifications (Electrician, HVAC Mechanic, General Maintenance Worker, Maintenance Trades Helper, Laborer, Sheet Metal Worker), and notes that the "TEP" worksheet will automatically calculate totals.
• Section B Sheet: Outlines the CLINs for the base year and four option years. This includes CLINs for "Immediate Repairs," "Annual Inspection," and "Above and Beyond Maintenance and Repair." It specifies Not-To-Exceed (NTE) amounts for the "Above and Beyond" CLINs in the option years ($45K for Option Year 1, $60K for Option Years 2-4).
• TEP Sheet: This sheet is intended to automatically calculate the Total Evaluated Price based on the inputs from Section B, including CLINs and labor rates.

Bidders must use this workbook to accurately input their proposed pricing for all CLINs, including base year repairs, annual inspections, and "Above and Beyond" maintenance and repair services. The hourly labor rates entered will be used for services performed under the "Above and Beyond" CLINs. Failure to complete this workbook as instructed may impact proposal evaluation.

Amendment / Modification

This document provides instructions for the preparation of offers for a Firm-Fixed Price contract with one base year and four option years. It details the submission requirements for various volumes, including:

• Volume I - Executed Contract Documents: Cover Page, Authorized Point of Contact, Exceptions to the Solicitation, Financial Responsibility Questionnaire, and Joint Venture Agreement.
• Volume II - Technical: Immediate Maintenance and Repair Completion Timeframe, Contractor Experience, and Key Personnel List and Qualifications.
• Volume III - Past Performance: Past Performance Questionnaires and Subcontractor Consent Letters.
• Volume IV - Price: Pricing Workbook.

• Specifies page limitations for different sections within the technical and past performance volumes.

• Outlines requirements for providing detailed project schedules, contractor experience (minimum three projects within the last five years), and qualifications for key personnel.

• Details the submission of Past Performance Questionnaires (PPQ) for up to three references and subcontractor consent letters.

• Requires a Pricing Workbook for the price submission.

• Clarifies that Joint Ventures must submit a single offer and provide their JV agreement.

• Notes that NIST SP 800-171 compliance is not required for this effort.

• Emphasizes that offers must be complete, clearly presented, and include sufficient detail for evaluation.

• States that discrepancies or ambiguities must be reported in writing no later than five calendar days after the formal RFQ release.

• Indicates that award without discussions is contemplated, and failure to provide a complete offer may result in non-responsiveness.

• The Contracting Officer has determined a high probability of adequate price competition, but additional information may be requested if competition is no longer deemed adequate.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the Air Force AFTC/PZIOA to gather feedback on offerors' past performance. This information is a key consideration in the source selection process for facility maintenance and repair services at Eglin AFB.

• Section 1: Contract Identification: Details about the contract being reviewed (Contractor, Contract Number, Program Title, Period of Performance, Dollar Value, Description of Work, Contractor's Role, etc.).
• Section 2: Customer or Agency Identification: Information about the customer or agency where the work was performed.
• Section 3: Respondent Identification: Details of the individual completing the questionnaire.
• Section 4: Performance Information: A detailed rating scale (Exceptional to Unsatisfactory) and specific questions regarding the contractor's performance in areas such as management, personnel, quality control, problem resolution, schedule adherence, responsiveness to changes, and overall performance. It also asks if the contractor would be awarded another contract.

Respondents (organizations with first-hand experience with the offeror) are requested to complete and email this questionnaire to kristina.brannon.1@us.af.mil by 1200 CST on January 22, 2026. The completed questionnaire becomes part of the official source selection record and directly influences the evaluation of an offeror's past performance. Bidders should ensure their past performance is accurately and positively represented through this questionnaire.

Wage Determination

This document, Wage Determination No. 2015-4531, Revision No. 31, establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Okaloosa County, Florida. It outlines the applicability of Executive Orders 14026 and 13658 regarding minimum wage rates.

• Executive Order 14026: For contracts entered into or renewed on or after January 30, 2022, the minimum wage is $17.75 per hour, or the rate listed in the determination if higher.

• Executive Order 13658: For contracts awarded between January 1, 2015, and January 29, 2022, and not renewed or extended on or after January 30, 2022, the minimum wage is $13.30 per hour, or the rate listed if higher.

• The document lists numerous occupations with corresponding minimum hourly wage rates and required fringe benefits.

• All listed occupations receive specific fringe benefits, detailed in the document. For example, Health & Welfare is $5.55 per hour or $222.00 per week.

• Paid sick leave is mandated under Executive Order 13706 for contracts awarded on or after January 1, 2017.

• This wage determination applies to contracts subject to the Service Contract Act.

• Contractors must ensure that employees are paid at least the determined rates. If a required classification is not listed, a conformance process (using Standard Form 1444) must be followed to establish a wage rate.

• Specific notes address the inapplicability of certain EO minimum wage requirements to seasonal recreational services and contracts with Texas, Louisiana, or Mississippi.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive facility services for non-real property at Eglin Air Force Base, Florida. The services include maintenance, repairs, inspections, and minor modifications to structural, mechanical, electrical, fire detection, and intrusion/security systems.

• General Maintenance and Repair: All-inclusive services for non-real property facilities.

• Specific Tasks:

  • Relocation of one electrical panel.
  • Electrical modifications to isolate exterior lighting from interior power.
  • Installation of new receptacles (L5-20 twist-lock and LR20A quadraplex).
  • Servicing and ensuring the nominal operation of the existing fire detection system.
  • Inspection, repair, and immediate service of HVAC systems, including adjustments and recommendations.
  • Minor repairs to external seals, joints, weatherproofing, and mitigation of water intrusions.
  • Maintenance and repair of intrusion alarm systems.
  • Installation of Government-furnished displays on provided racks.

• Inspections: Annual inspections of facilities with a report detailing repair needs, quotes, and recommendations.

• Above and Beyond Maintenance & Repair: Costs for identified maintenance or repairs require Contracting Officer approval.

• Period of Performance: TBD – 12-month base year with four 12-month options (total of 5 years).

• Place of Performance: Eglin Air Force Base, Florida.

• Work must be performed to the standards outlined in the PWS and associated attachments.

• Contractor is responsible for planning, coordination, and surveillance to ensure disciplined work performance.

• Deliverables include a Contract Manager & Resume and Inspection Reports.

• Contractor Personnel: Must be certified, possess adequate training and skills, and communicate effectively in English. Background checks are required.

• Safety: Contractor is responsible for OSHA compliance, providing safety equipment, and managing work areas to ensure safety.

• Security: Compliance with base security regulations and force protection measures.

• Environmental Protection: Compliance with all applicable Federal, State, and Local laws. Contractor is responsible for obtaining environmental permits and responding to spills.

• Hazardous Materials: Contractor must provide a list of hazardous materials, MSDS/SDS, and ensure employees complete HAZMAT training.

• Green Procurement Program (GPP): Focus on environmentally preferable products and services.

• Small Business Subcontracting Program: Required if subcontracting opportunities exist and the contract value exceeds the simplified acquisition threshold.