FCC HAZELTON FY26 Q3 MEATS

Solicitation / RFP / RFQ

This document is a solicitation for "VARIOUS MEAT FOOD ITEMS" for the Federal Bureau of Prisons (FCC Hazelton). The government is procuring these items to meet their food service requirements.

• The primary deliverable is "VARIOUS MEAT FOOD ITEMS" as detailed in an attached "Delivery Requirements.pdf".

• Deliveries are required between April 1, 2026, and April 17, 2026.

• Deliveries will be accepted Monday through Friday, 7 AM to 2 PM, excluding Federal Holidays.

• All items must be delivered in exact quantities.

• The contract type is Firm Fixed Price.

• The period of performance for deliveries is April 1, 2026, to April 17, 2026.

• Quotes must be emailed to HAX-PROCUREMENTPROP-S@BOP.GOV (backup email: cehalll@bop.gov).

• Quotes faxed or mailed will NOT be considered.

• Offerors must hold prices firm for 30 calendar days from the offer due date.

• Past performance and price will be considered when determining the most advantageous offer.

• Changes to line items, descriptions, or quantities will not be considered and could lead to bid disqualification.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311999 (All Other Food Manufacturing)

• Size Standard: 700 Employees

• Offer Due Date / Local Time: March 5, 2026, 12:00 PM ET

• The solicitation number is 15B12126Q00000013.

• Contact for solicitation information: C. Hall at cehall@bop.gov.

• Delivery scheduling contact: 304-379-5177 or 304-379-5060.

• The document includes numerous FAR clauses and addenda related to contract terms, conditions, privacy, security, and representations and certifications.

Forms / Attachments / Pricing Sheets

This document appears to be a list of meat and poultry items with detailed specifications, quantities, and pricing information for FY26 Q3. It serves as a specification sheet for procurement, outlining the exact requirements for each food item.

• Item Descriptions: Detailed specifications for various meat and poultry products including beef patties, ground beef, roast beef, chicken leg quarters, chicken patties, boneless/skinless chicken, chicken breast, cod fillets, tilapia fillets, frankfurters, Italian sausage, pork roast, and turkey roast.
• Specifications: Includes requirements for fat content, processing methods, packaging, labeling, USDA grading, and specific IMPS (Institutional Meat Purchase Specifications) or CID (Commercial Item Description) numbers.
• Quantities: Specified in pounds (LB) for each item.
• Pricing: A column for price and total is present, with all entries currently showing $0.00, suggesting this may be a template or a list of requirements rather than a finalized pricing sheet.

This document is crucial for potential bidders as it defines the exact products and quality standards required. Vendors must ensure their offerings meet all specified criteria, including but not limited to: fat content, cut specifications, packaging, and compliance with USDA and FSIS regulations. Any deviation from these specifications will result in rejection. Bidders need to carefully review each item's requirements to determine their ability to supply the specified products.

Form / Attachment / Pricing Sheet

This document outlines the specific delivery requirements for items being procured.

• Palletization: Deliveries must be palletized unless prior arrangements are made.
• Temperature Controls:
  • Non-frozen, perishable foods: 34°F to 40°F.
  • Canned goods: Above 34°F and not frozen.
  • Frozen foods: 0°F or below.
• Refusal Policy: Products showing signs of prior thawing will be refused.
• Special Diet Items: Certified religious diet items must be marked with a Kosher Symbol and comply with BOP National Menu Specifications.
• Inspection: All items will be closely inspected.
• Testing: Some items may require thawing and cooking for specification compliance.
• Conditional Receipt: Delivery receipt is conditional for up to three (3) days for examination and testing. Items failing to meet specifications will be refused.
• Unacceptable Items: Conditionally received, unacceptable items must be picked up by the vendor within two days of notification.
• Disposal: Items not picked up within two weeks will be disposed of by warehouse staff.

Vendors must adhere to these delivery requirements to ensure successful contract performance and avoid refusal of goods or additional costs.