FCI Leavenworth QTR 3 Subsistence

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Federal Bureau of Prisons, Federal Correctional Institution, Leavenworth. It serves as the only solicitation, and no separate written solicitation will be issued. The solicitation number is 15B40826Q00000007.

• The requirement is for subsistence items. Detailed descriptions of items, quantities, and units of measurement are provided in attached requirements worksheets.

• Delivery is required within 30 days After Receipt of Order (ARO).

• Delivery will be Freight on Board (FOB) to FCI Leavenworth, 1300 Metropolitan Ave., Leavenworth, KS 66048.

• Awards will be made on a Firm-Fixed Price (FFP) basis.

• Awards over $15,000 will be via Purchase Order.

• Awards under $15,000 will be via Government Purchase Card transaction.

• Quotes must be valid for 30 calendar days after the solicitation close date.

• Offers are requested as a quotation (RFQ).

• Submission deadline: February 27th, 2026, by 7:00 a.m. Central Time.

• Quotes must be submitted via email to Kathleen Wood, Contracting Officer, at kwood1@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Evaluation will be based on pricing per line item, aiming for the best value to the Government.

• Evaluation Factors:

  1. Price: Must be fair and reasonable.
  2. Past Performance: A Go/No-Go evaluation based on timeliness of deliveries and order accuracy/completeness. Offerors must demonstrate a consistent record of on-time deliveries and accurate, complete orders. A "No-Go" determination will result from substantial delivery delays or a pattern of incomplete/inaccurate deliveries.

• This acquisition is set-aside for small business concerns.

• The North American Industry Classification System (NAICS) code is 311999, with a small business size standard of 700 employees.

• Applicable provisions include 52.12-1 and 52.12-2. Applicable clauses include 52.12-4 and numerous others listed in the document.

• All future information, amendments, and awards will be posted on www.sam.gov. Interested parties are responsible for monitoring this site.

• Vendors are instructed to read all provided documents (solicitation, cover letter, quote sheet, clauses, provisions, delivery schedule) before submitting questions.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Federal Bureau of Prisons, Federal Correctional Institution, Leavenworth, KS. It is a request for quotation (RFQ) for subsistence requirements. This acquisition is set-aside for small business concerns.

• The specific subsistence items, quantities, and units of measurement are detailed in attached requirements worksheets.

• Delivery is required within 30 days After Receipt of Order (ARO).

• Delivery will be Freight on Board (FOB) to FCI Leavenworth, 1300 Metropolitan Ave., Leavenworth, KS 66048.

• The government intends to make MULTIPLE awards.

• Awards over the Micro Purchase Threshold ($15,000) will be Firm-Fixed Price (FFP) Purchase Orders.

• Awards under the Micro Purchase Threshold will be FFP Government Purchase Card transactions.

• Quotes must be valid for 30 calendar days after the solicitation close date.

• Offers are requested via quotation.

• Submission deadline: January 27th, 2026, no later than 7:00 a.m. Central Time.

• Quotes must be submitted via email to Kathleen Wood, Contracting Officer, at kwood1@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Evaluation will be based on pricing per line item and past performance.

• Price will be evaluated for fairness and reasonableness.

• Past Performance will be evaluated on a Go/No-Go basis, assessing timeliness of deliveries and order accuracy/completeness.

• This acquisition is set-aside for small business concerns.

• NAICS Code: 311999 with a small business size standard of 700 employees.

• This solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Relevant provisions include 52.212-1 and 52.212-2.

• Applicable clauses include 52.212-4 and numerous others listed in the document.

• Vendors are responsible for monitoring www.sam.gov for any future updates, amendments, or cancellations.

Form / Attachment / Pricing Sheet

This document outlines the specific delivery schedule requirements for the FCI Leavenworth Food Service Department. It details the terms and conditions related to product delivery, inspection, and acceptance, which bidders must adhere to if awarded a contract.

• Delivery Timeframe: All products must be delivered within 30 days after receipt of order (ARO).
• Delivery Hours: Deliveries are accepted between 7:00 am and 2:00 pm CST. Federal holidays are excluded.
• Scheduling: Delivery schedules must be pre-arranged with the receiving warehouse (Phone: (913) 682-8700 ext: 1318).
• Temperature Requirements:
  • Non-frozen, perishable foods: 34°F to 41°F.
  • Canned goods: Above 34°F and not frozen.
  • Frozen foods: 0°F or below. Products showing signs of prior thawing will be refused.
• Palletization: All deliveries must be palletized.
• Inspection & Acceptance: Items will be inspected for compliance with specifications. Receipt may be conditional for up to three (3) days for examination and testing. Items failing inspection will be refused.
• Nonconformance: If products fail to meet specifications, the government may require repair or replacement at no additional cost. Unaccepted items must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.
• Religious Diet Items: Certified religious diet items must be marked with the Kosher Symbol on individual packages.

Bidders must understand and be capable of meeting these strict delivery, handling, and inspection requirements. Failure to comply with the delivery schedule or product specifications can result in nonconformance, refusal of goods, and negatively impact past performance evaluations, potentially affecting future award decisions. This document is critical for accurately estimating costs and operational capabilities for this opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed specifications for various food items required for the 3rd Quarter of Fiscal Year 2026. It outlines the specific requirements for each item, including unit of issue, units to order, packaging, and compliance standards. Bidders must adhere to these specifications for their quoted items to be considered for award.

• Item Descriptions: Comprehensive list of food items including beans, pasta, flour, peanut butter, meat alternatives, shortening, oils, margarine, dressings, jelly, sugar, syrup, pizza, taco shells, tortillas, chips, french toast, pancakes, tomato products, canned and frozen vegetables, spices, various meats (beef, chicken, fish, turkey), cheese, milk, bread, and cake/biscuit/pancake mixes.
• Specifications: Detailed requirements for each item, referencing specific Commercial Item Descriptions (CID) or Food and Drug Administration (FDA) regulations (e.g., 21 CFR).
• Quantity: Units to order are specified for each item (e.g., LB, CS, EA, GAL).
• Packaging & Shipping: Instructions on how items will be packaged and shipped are included, with requirements for bidders to specify package sizes on their bids.
• Compliance: Failure to comply with National Menu Specifications will result in disqualification. No substitutions are accepted. Items must be products of the United States or Canada unless otherwise stated. Final determination on product compliance rests with the NFSA/Chief Dietitian.

This document is critical for bidders as it defines the exact products and quality standards required. Bidders must carefully review each item's specifications, quantities, and compliance requirements to ensure their offerings meet the government's needs. Failure to meet any specification can lead to non-consideration for award. Bidders are required to specify package sizes and other details on their bids as indicated.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" intended to collect essential details from potential bidders for the "FCI Leavenworth - Subsistence" opportunity, specifically for Fiscal Year 26 Quarter 3.

• Name of Company
• Unique Entity ID
• Cage Code
• Point of Contact Name
• Email Address
• Phone Number

Bidders are required to complete this form with their company and contact information. This information is crucial for the government to identify and communicate with potential offerors regarding this subsistence procurement opportunity.