FCI Otisville 4th qtr Main Subsistence

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the procurement of various food and grocery items for the Federal Bureau of Prisons, FCI Otisville. The government is seeking offers for these commercial products.

The solicitation details a comprehensive list of specific food items, including but not limited to:

• Grains: Corn Meal, Flour, Hominy Grits, Rolled Oats, Cereal
• Proteins: Peanut Butter, Butter, Margarine, Meats (Beef Roast, Chicken Breast, Turkey, Bologna), Cheese (Sliced, Cheddar, Mozzarella, Parmesan/Romano)
• Produce: Potatoes, Mustard, Sugar, Tomatoes, Beans, Corn, Broccoli
• Spices & Seasonings: Garlic Powder, Onion Powder, Parsley Flakes, Pepper, Taco Seasoning, Basil, Cajun Seasoning
• Other: Oils, Dressings, Sauces (Barbeque, Worcestershire), Soup Bases, Juice

Each item has specific requirements regarding type, grade, preparation, packaging, and sometimes agricultural practices. Bidders must specify details such as case count, flavor, style, and weight where indicated.

• Contract Type: Firm Fixed Price is indicated for Item 0001.

• Period of Performance: Delivery is required by 7/31/26, unless special instructions are stated in the specifications. Some items have specific delivery schedules (e.g., Item 0038).

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 05/22/2026 at 12:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24. The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, which are attached.

• Evaluation Criteria: Not detailed in the provided pages.

• The acquisition is marked as "UNRESTRICTED OR SET ASIDE." Specific set-aside categories (e.g., Small Business, HUBZone, SDVOSB, WOSB, EDWOSB) are listed but not checked.

• NAICS Code: 311991 with a size standard of 100 employees.

• Delivery Address: Federal Bureau of Prisons, FCI Otisville, 2 Mile Drive, Otisville, NY 10963.

• The solicitation number is 15B21126Q00000017.

• Standard Form 1449 is used for this solicitation.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) issued by the Federal Bureau of Prisons, FCI Otisville, for the procurement of various commercial products and services. The solicitation outlines specific food items and quantities required for delivery to FCI Otisville.

The solicitation details a comprehensive list of food items, including but not limited to:

• Flour, All Purpose
• Corn Starch
• Hominy Grits
• Rolled Oats
• Potato Chips
• Peanut Butter
• Various Oils (Salad, Vegetable)
• Butter
• Margarine
• Mayonnaise
• Mustard
• Sugar (Brown, White)
• Prepared Pizza
• Tortillas
• Canned Vegetables (Tomatoes, Beans, Corn, Mixed)
• Frozen Vegetables (Broccoli)
• Sauces (Soy, Barbeque, Worcestershire)
• Spices (Basil, Cajun, Garlic, Pepper, Salt, Taco Seasoning)
• Soup Bases (Beef, Chicken, Vegetable)
• Meats (Beef Roast, Chicken Breast, Turkey, Bologna)
• Cheeses (Sliced, Cheddar, Mozzarella, Parmesan)
• Cereal (Wheat Bran Flakes)

Each item has specific requirements regarding type, quality, packaging, and sometimes agricultural practices. Bidders must adhere to these specifications.

• Contract Type: Firm Fixed Price (as indicated for Item 0001).

• Period of Performance: Delivery is required by 07/31/2026, unless special instructions are stated in the specifications. Specific delivery dates are noted for some items (e.g., Item 0038).

• Offer Due Date: 05/22/2026 at 12:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24. The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with some clauses attached.

• Evaluation Criteria: Not explicitly detailed in the provided pages, but adherence to specifications and pricing will be critical.

• The acquisition is marked as "UNRESTRICTED OR SET ASIDE" with checkboxes for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), 8(A), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB). The specific set-aside status is not definitively marked in the provided pages.

• The North American Industry Classification Standard (NAICS) code is 311991 with a size standard of 100.

• Delivery is to Federal Bureau of Prisons, FCI Otisville, 2 Mile Drive, Otisville, NY 10963.

• Bidders are instructed to provide unit prices and amounts for each item. Specific notes regarding packaging, case counts, and pricing by the pound are included for various items.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for subsistence requirements for the Federal Bureau of Prisons, FCI Otisville. The government intends to make multiple awards based on pricing per line item.

• Procurement of subsistence items.

• Detailed requirements, quantities, and units of measure are provided in attached requirements worksheets.

• Deliveries are expected on a weekly basis, twice a week (Monday and Wednesday).

• Dairy deliveries must be made before 1:00 PM on Mondays and Wednesdays.

• Delivery will be Freight on Board (FOB) to FCI Otisville, 2 Mile Drive, Otisville NY 10963.

• Awards will be made as Firm-Fixed Price (FFP) Purchase Orders for values over the Micro Purchase Threshold ($15,000).

• Awards under the Micro Purchase Threshold will be FFP Government Purchase Card transactions.

• Awards require contractor acceptance within 48 hours of delivery of the signed purchase order.

• Offers are requested via quotation.

• The solicitation number is 15B21126Q00000017.

• Quotes are due by 12:00 p.m. Eastern Standard Time on May 22, 2026.

• Quotes must be submitted via email to dsabo@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quotes must be valid for 30 calendar days after the close of the solicitation.

• Evaluation will be based on:

  1. Price (fair and reasonable).
  2. Past Performance (Go/No-Go basis), assessing:
     • Timeliness of Deliveries (consistent record required).
     • Order Accuracy and Completeness (track record required).

• Only Quoters receiving a "Go" rating for Past Performance will be considered for award.

• This acquisition IS set-aside for small business concerns.

• NAICS code: 311999, with a small business size standard of 700 employees.

• This solicitation incorporates provisions and clauses by reference, effective through Federal Acquisition Circular 2025-06.

• Key FAR provisions include 52.212-1 (Instructions to Offerors) and 52.212-2 (Evaluation).

• All information, amendments, awards, and cancellations will be posted on www.sam.gov. Interested parties are responsible for monitoring this site.

Form / Attachment / Pricing Sheet

This document provides critical delivery information and requirements for vendors responding to opportunities at FCI Otisville, NY, for Fiscal Year 2026.

• Delivery Schedule: All awarded items expected by July 31, 2026. Vendors MUST coordinate delivery amounts and dates with the Food Service Warehouse due to limited storage.
  • Dry Goods: Monday-Friday, 7:00 am - 2:00 pm.
  • Frozen Goods: Must arrive no later than 1:30 pm.
• Delivery Appointments: Required for all deliveries. Deliveries without appointments may be refused.
• Warehouse Closures: Deliveries will not be accepted on Federal holidays.
• Delivery Contact: Keith Travers (email preferred) at kptravers@bop.gov or 845-386-6880. Alternate contact: Caleb Nolan at 845-386-6819.
• Delivery Requirements:
  • Appointments must be made timely.
  • Pallets must be accessible with a pallet jack; BOP staff will not unload trailers.
  • All deliveries must be palletized unless prior arrangements are made.
  • FCI Otisville cannot unload side-loaded freight.
  • Items received out of date will be refused.
  • Temperature requirements: Non-frozen perishables (34-41°F), canned goods (>34°F, not frozen), frozen foods (0°F or below).
  • Product inspection may occur upon thawing to verify specifications.
  • Prior thawed product will be refused.
  • Certified religious diet items (Kosher, Halal) must be marked with appropriate symbols.
• Compliance: All items must comply with BOP National Menu Specifications. Vendors must obtain these specifications prior to quoting.
• Inspection & Refusal: Items will be inspected. Receipt may be conditional for up to three (3) days. Items failing inspection must be picked up by the vendor within one week at their expense, or they will be disposed of.

This document outlines essential logistical and quality control requirements for delivering goods to FCI Otisville. Vendors must understand and adhere to these delivery schedules, appointment procedures, temperature controls, packaging, and compliance standards to avoid refusal of goods and negative impacts on past performance evaluations. Obtaining the BOP National Menu Specifications is crucial before submitting a quote.