FDC PHILADELPHIA FY26 3RD QTR KOSHER FOOD ITEMS

Form / Attachment / Pricing Sheet

This document outlines the detailed religious diet specifications for meals and individual food items required for the 3rd Quarter of Fiscal Year 2026 at FDC Philadelphia. It serves as a critical component for bidders to understand the exact requirements for kosher food items.

• Meal Specifications: Detailed descriptions of various kosher meals (e.g., Kosher Parve Fish Fillet Meal, Kosher Meat Beans and Franks Meal, Kosher Dairy Cheese Omelet Meal), including specific ingredients, weights, and preparation methods.
• Individual Item Specifications: Requirements for individual kosher items such as tuna, sardines, cereal, bread, juice, chips, margarine, dressings, coffee, milk, and sugar substitutes. Specific details on packaging, size, and certification are provided.
• Certification Requirements: All items must be certified by an accepted Orthodox Kosher certification agency. A letter of certification, dated no more than 11 months prior to the quote date, must be included.
• Prohibited Ingredients: Kosher items must not contain alcohol, emulsifiers, mind-altering substances, enzymes, and/or chemicals.
• General Meal Requirements: Specifications for tray materials, compartment sizes, heating directions, and the composition of "Mixed Vegetables" and "Peas and Carrots."
• Delivery Information: Requirements for delivery schedules, temperature controls for different food types (frozen, non-frozen perishable, canned), and refusal conditions for non-compliant products.
• Award Acceptance/Denial: A section for contractors to indicate acceptance or denial of specific line items, to be completed by the Contracting Officer and Food Service Contractor prior to award.

This document is essential for potential bidders to accurately quote on the opportunity. It details the precise product specifications, including ingredients, weights, packaging, and mandatory kosher certification. Failure to comply with these specifications will result in the quoted item not being considered for award. Bidders must ensure their offerings strictly adhere to these requirements and obtain a copy of these specifications prior to quoting.

Solicitation / RFP / RFQ

This solicitation package from the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, NJ, is for the acquisition of commercial items for FDC Philadelphia. The purpose is to obtain price quotes for these items for consumption by the inmate population at FDC Philadelphia.

• Bidders must quote only on the specified items and not alter item descriptions or units of issue.

• Quotes must not include phrases like "Minimum Award Amount" or "All or none".

• Any changes to the solicitation may result in rejection of quotes.

• The Government will award items by line item to the lowest responsive/responsible offeror.

• Bidders must complete Standard Form 1449 (Blocks 17a, 30a, 30b, and 30c).

• Bidders must complete an attached Contractor Information Sheet.

• Price quotes must be submitted in an Excel format, including company name and unit price per item in a self-calculating document.

• All required documents (Excel quotes, SF 1449, Contractor Information Sheet) must be emailed to bvirgillo@bop.gov.

• The subject line for the email must be "15B21726Q00000004" in all caps.

• Submission deadline: February 25, 2026, at 8:00 am Eastern Time.

• No other method of submission will be accepted.

• Vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV).

• Vendors must be willing to accept Electronic Funds Transfer (EFT) as a form of payment.

• All questions should be addressed to Mr. Brian Virgillo at bvirgillo@bop.gov.

Form / Attachment / Pricing Sheet

This document outlines the detailed Religious Diet Specifications for the Fiscal Year 2026, 3rd Quarter, for FDC Philadelphia. It serves as a critical component for vendors to understand the exact requirements for kosher food items. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted. The NFSA/Chief Dietitian will make the final determination on product compliance.

• Item Descriptions: Detailed specifications for various kosher meals and food items, including ingredients, weight, and preparation.
• Unit of Issue & Order: Specifies how items are measured and ordered (e.g., EA for Each, LF for Loaf).
• Certification Requirements: All items must be certified by an accepted Orthodox Kosher certification agency. A letter of certification dated no more than 11 months prior to the quote date must be included.
• Prohibited Ingredients: Kosher items must not contain alcohol, emulsifiers, mind-altering substances, enzymes, and/or chemicals.
• Meal Specifications (Items 1-13): Includes requirements for packaging (non-metallic, microwave/oven safe, heat-sealed), tray compartments, specific ingredient weights, no substitutions for meats/vegetables/sauces, and provision of heating directions.
• Specific Item Details: Includes requirements for items like Kosher Bologna, Tuna, Sardines, Cereal, Oatmeal, Bread, Juices, Chips, Margarine, Dressings, Tartar Sauce, Catsup, Mustard, Jelly, Peanut Butter, Coffee, Drink Powder, Milk Substitutes, Sugar Substitute, Pastries, and Preserves.
• Packaging Requirements: Many items require individual packaging, marking with the kosher symbol, and specific pack sizes (e.g., pouches only for tuna and sardines).

This document is essential for any vendor intending to bid on this opportunity. It details the precise product specifications, including ingredients, weights, preparation methods, and mandatory kosher certifications. Bidders must carefully review these specifications to ensure their offerings meet all requirements. The document also highlights that compliance is strictly enforced, and non-compliance can lead to refusal of items and negatively impact past performance evaluations. Vendors are responsible for obtaining and understanding these specifications prior to quoting.

Form / Attachment / Pricing Sheet

This document provides "Award Delivery Information" for a Request for Quotation (RFQ) related to the fiscal year 2026. It outlines the specific requirements and procedures for vendors to follow regarding the delivery of awarded items to the FDC, Philadelphia Federal Bureau of Prisons warehouse.

• Delivery Schedule: Deliveries are expected by June 30, 2026, unless otherwise specified. Vendors must coordinate delivery amounts and dates with the Food Service Administrator due to limited storage.
• Delivery Days/Times: Deliveries are accepted Monday, Wednesday, Thursday, and Fridays, from 6:30 am to 12:30 pm. Trucks must arrive no later than 12:30 pm for unloading.
• Appointment Required: Deliveries are strictly BY APPOINTMENT ONLY. Failure to schedule an appointment will result in refusal of product.
• Delivery Contacts: Michael Potts, Quinn Fisher, and Justin Salisbury are the designated contacts for scheduling deliveries.
• Delivery Requirements:
  • Deliveries must be made timely to ensure adequate spacing.
  • Pallets must be accessible with a forklift from the ground (no rear dock access).
  • BOP staff will not enter trailers to remove product.
  • All deliveries must be palletized (no side-loaded pallets).
  • Items received out of date will be refused.
  • Perishable foods must be delivered between 34-41 degrees F.
  • Canned goods must be delivered above 34 degrees F and not frozen.
  • Frozen foods must be delivered at 0 degrees F or below.
  • Products may be subject to inspection upon thawing.
  • Any product indicating prior thawing will be refused.
  • Certified religious diet items must be marked with appropriate symbols (Kosher OU, Halal).
  • All items must comply with BOP National Menu Specifications.
• Inspection & Refusal:
  • All items will be closely inspected.
  • Receipt may be conditional for up to three (3) days for examination and testing.
  • Items failing to meet specifications will be refused.
  • Conditionally received, unacceptable items must be picked up by the vendor within one week of notification, or they will be disposed of by warehouse staff.

This document is critical for any vendor responding to the RFQ. It details the logistical requirements for delivering products, including scheduling, temperature controls, packaging, labeling, and inspection procedures. Understanding and adhering to these requirements is essential for successful contract performance and avoiding refusal of goods, which can negatively impact past performance evaluations.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for "FDC PHILADELPHIA FY26 3RD QTR KOSHER" food items. The solicitation number is 15B21726Q00000004.

• The primary deliverable is "FDC PHILADELPHIA FY26 3RD QTR KOSHER" food items.

• A "See Attached Excel Form" is referenced for detailed supplies/services, and bidders are instructed to complete this form following instructions in an attached cover letter.

• Delivery is required on 04/01/2026.

• The contract type is "Firm Fixed Price".

• Discount terms are "NET 30".

• Payment will be made by the Federal Bureau of Prisons, FDC Philadelphia.

• The offer due date is 02/25/2026 at 08:00 ET.

• The solicitation is issued by the Federal Bureau of Prisons, FCI Fort Dix, NER Finance Center-Contracting.

• The North American Industry Classification Standard (NAICS) code is 311412, with a size standard of 1000 Employees.

• Evaluation factors will include technical capability, price, and past performance, with the Contracting Officer to specify their relative order of importance.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• It is also noted as a "Total Small Business Set-Aside" (52.219-6).

• Standard Form 1449 is used for this solicitation.

• Various Federal Acquisition Regulation (FAR) clauses are incorporated by reference, including those related to contract terms, conditions, and specific statutes or executive orders.