FDC PHILADELPHIA FY26 3RD QTR SUBSISTENCE-BREAD-MILK
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Bureau of Prisons (BOP), Federal Detention Center (FDC) Philadelphia, intends to issue Solicitation 15B21726Q00000003 for the acquisition of subsistence food, milk, and bread products for the inmate population. This will be a requirements-type, firm fixed-price contract with full delivery required by June 30, 2026. Offers are due by February 25, 2026, at 8:00 am ET.
Scope of Work
This opportunity covers the provision of various subsistence food items, including bread and milk products, for FDC Philadelphia. Vendors must adhere to detailed national menu specifications, including requirements for ingredients, packaging, and delivery. No substitutions are accepted, and all items must comply with federal, state, and local regulations, including allergen labeling.
Contract Details
- Contract Type: Requirements-type, Firm Fixed-Price.
- Period of Performance: Deliveries by June 30, 2026.
- Set-Aside: This acquisition is 100% set aside for Women-Owned Small Business (WOSB).
- NAICS Code: 311991, Size Standard: 1000 Employees.
- Payment: Electronic Fund Transfer (EFT) or purchase card.
- Anticipated Award Date: March 13, 2026.
Submission & Evaluation
- Offer Due Date: February 25, 2026, at 8:00 am Eastern Time.
- Submission Method: Complete offers must be submitted in Excel format and emailed to bvirgillo@bop.gov. The email subject line must be "15B21726Q00000003". No other submission methods will be accepted. Do not handwrite pricing on the Excel sheet.
- Required Documents: Vendors must provide price quotes in Excel, complete Standard Form 1449 (Blocks 17a, 30a, 30b, 30c), and a Contractor Information Sheet.
- Evaluation Factors: Award will be made to the lowest responsive/responsible offeror on a line-item basis. Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being deemed non-responsible.
- Registration: Vendors must be registered in SAM.gov with complete representations and certifications.
Delivery Requirements
- FOB Destination: Deliveries to Federal Detention Center, 700 Arch Street, Philadelphia, Pennsylvania 19106.
- Schedule: Deliveries expected by June 30, 2026, with coordination required due to limited storage. Deliveries accepted Monday, Wednesday, Thursday, and Friday, from 6:30 am to 12:30 pm, by appointment only.
- Logistics: Pallets must be forklift accessible from the ground; BOP staff will not enter trailers. All deliveries must be palletized. Items received out of date or showing signs of prior thawing will be refused. Specific temperature controls apply: perishable foods 34-41°F, canned goods above 34°F (not frozen), frozen foods 0°F or below. Certified religious diet items must have appropriate symbols.
- Inspection: All items will be closely inspected. Conditional receipt for up to three days for examination and testing. Unacceptable items must be picked up by the vendor within one week of notification.
Contact Information
For all information regarding this solicitation, contact Brian Virgillo, Contracting Officer, at bvirgillo@bop.gov or (609) 723-1100 x5153.