FDC PHILADELPHIA FY26 3RD QTR SUBSISTENCE-BREAD-MILK

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed national menu specifications for various food items. It outlines the requirements for ingredients, packaging, and delivery for the 3rd Quarter of Fiscal Year 2026 at FDC Philadelphia. Bidders must use these specifications to ensure their product offerings comply with all federal regulations and the specific requirements detailed for each item.

• General Requirements: Compliance with Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is mandatory. Substitutions are not accepted. Items not explicitly stating "product of the United States or Canada" may be foreign-sourced.
• Itemized Specifications: Detailed list of food items categorized by type (e.g., Beans, Rice, Pasta, Meats, Vegetables, Fruits, Spices, Dairy, Beverages, Fresh Produce). Each item includes a description, unit of issue, units to order, and specific compliance criteria (e.g., U.S. Grade, CID numbers, packaging requirements, delivery schedules, special preparation instructions).
• Delivery Information: Specific delivery requirements are noted for certain items, including quantities, delivery frequency, and timing (e.g., "Delivered in 2 Deliveries 4-5 weeks apart").
• Contractor Award Acknowledgment & Award Delivery Information: These sections (found on separate sheets within the document) outline the process for acknowledging award, payment terms, nonconforming supplies, delivery schedules, and general delivery requirements (palletization, temperature control, inspection, religious diet item marking).

This document is critical for potential bidders as it defines the exact product specifications, quantities, and delivery expectations. Failure to meet these specifications will result in the quoted item not being considered for award. Bidders must carefully review each line item to ensure their products meet all requirements, including specific grades, packaging, labeling, and delivery timelines. The "Contractor Award Acknowledgment" and "Award Delivery Information" sheets provide essential procedural details for responding to the solicitation and fulfilling any awarded contract.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically a Request for Quote (RFQ). It is issued by the Federal Bureau of Prisons, NER Finance Center-Contracting, and will be administered by the FDC Philadelphia.

The solicitation is for "FDC PHILADELPHIA FY26 3RD QTR SUBSISTENCE". The delivery date is specified as 04/01/2026. Further details regarding the supplies/services are referenced as "SEE ATTACHED EXCEL FORM" and "See Continuation Sheet(s)".

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but the delivery date is 04/01/2026.

• Estimated Value: Not stated in the provided pages.

• Offer Due Date: 11/26/2025 at 08:00 ET.

• Method of Solicitation: Request for Quote (RFQ).

• Evaluation Factors: The Contracting Officer will insert significant evaluation factors, such as technical capability, price, and past performance. The relative importance of these factors will be stated.

• This acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311991

• Size Standard: 1000 Employees

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5. These clauses are attached.

• Offerors must be registered in the System for Award Management (SAM).

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, for the acquisition of commercial items for FDC Philadelphia. The purpose is to obtain price quotes for subsistence items (bread/milk) for the inmate population housed at FDC Philadelphia.

• Vendors must provide price quotes for specified subsistence items.

• Quotes must be submitted in Excel format, including company name and unit price per item.

• Vendors must complete Standard Form 1449 (Blocks 17a, 30a, 30b, and 30c).

• Vendors must complete and return the attached Contractor Information Sheet.

• The Government will award Purchase Orders on a line-item basis to the lowest responsive/responsible offeror.

• Vendors must be registered in the SAM System (WWW.SAM.GOV).

• Vendors must be willing to accept Electronic Funds Transfer (EFT) as a form of payment.

• Quotes must be emailed to bvirgillo@bop.gov by February 25, 2026, at 8:00 am Eastern Time.

• The subject line of the email must be "15B21726Q00000003" in all caps.

• No other method of submission will be accepted.

• The solicitation will be awarded line item to the lowest responsive/responsible offeror.

• No specific set-aside information is provided in this document.

• Vendors are instructed to quote only on specified items and not to change item descriptions or units of issue.

• Phrases such as "Minimum Award Amount" or "All or none" are prohibited and may result in rejection of the quote.

• Any changes to the solicitation can result in the rejection of part or all of the quotes submitted.

• All questions should be addressed to Mr. Brian Virgillo at bvirgillo@bop.gov.

Form / Attachment / Pricing Sheet

This document provides "Award Delivery Information" for a Request for Quotation (RFQ). It outlines the specific requirements and procedures for vendors to follow regarding the delivery of awarded items to the FDC, Philadelphia institution.

• Delivery Schedule: Deliveries are expected by June 30, 2026, with coordination required for product amounts and dates due to limited storage. Initial deliveries may be smaller, with subsequent deliveries scheduled by the Food Service Administrator.
• Delivery Days/Times: Deliveries are accepted Monday, Wednesday, Thursday, and Fridays, from 6:30 am to 12:30 pm. Trucks must arrive no later than 12:30 pm. Deliveries are BY APPOINTMENT ONLY.
• Contact Information: Vendors must coordinate delivery appointments with Michael Potts, Quinn Fisher, or Justin Salisbury.
• Delivery Requirements:
  • Appointments must be confirmed.
  • No rear dock; pallets must be forklift accessible from the ground.
  • BOP staff will not enter trailers to remove product.
  • All deliveries must be palletized (no side-loaded pallets).
  • Items received out of date will be refused.
  • Perishable foods must be delivered between 34-41 degrees F.
  • Canned goods must be delivered above 34 degrees F and not frozen.
  • Frozen foods must be delivered at 0 degrees F or below.
  • Products may be inspected upon thawing to verify specifications.
  • Products showing signs of prior thawing will be refused.
  • Certified religious diet items must have appropriate symbols (Kosher OU, Halal).
  • All items must comply with BOP National Menu Specifications.
• Inspection: All items will be closely inspected. Receipt may be conditional for up to three (3) days for examination and testing. Items failing to meet specifications will be refused.
• Unacceptable Items: Conditionally received items found unacceptable must be picked up by the vendor within one week of notification, or they will be disposed of by warehouse staff at the vendor's expense.

This document is critical for any vendor responding to the RFQ. It details the logistical requirements for delivering products, including specific temperature controls, packaging, scheduling, and inspection processes. Failure to comply with these delivery requirements can negatively impact past performance evaluations and may affect future award decisions. Vendors must understand and plan for these requirements to ensure successful contract performance.