Fingerprinting Services - Amended

Amendment / Modification

This amendment (0001) to solicitation HT001126QE014 incorporates industry questions and answers and replaces the original solicitation document. Key changes include:

• Attachment 6 - Industry QA: This attachment, containing industry questions and government responses, is now incorporated.
• Solicitation Replacement: The original solicitation document has been replaced. Changes are highlighted in red within the new document.
• Offer Due Date: The due date for offer submittals remains unchanged.

• The entire solicitation document has been replaced.

• Attachment 6 has been added.

• Proposal deadlines are not extended.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for Fingerprint Support Services, identified by Product Service Code R615. The Defense Health Agency (DHA) is procuring these services.

• Collection and Submission of Electronic Fingerprints (IAW PWS Section 5.0)

• Collection and Submission of Hard Copy Fingerprints (IAW PWS Section 5.0)

• Web registration process for applicants.

• Ability to provide electronic fingerprint collection with direct submission to DCSA.

• Ability to produce Physical (hard copy) fingerprint cards for shipment to DHA Headquarters.

• Provision of accessible fingerprint collection locations.

• Means to allow DHA access to an electronic portal for viewing/searching applicant information, verifying statuses, and creating reports.

• Contract Type: Not explicitly stated, but pricing arrangements are Firm Fixed Price for CLINs and Option Line Items.

• Period of Performance:

  • CLIN 0001: 27 Sep 2026 to 26 Sep 2027
  • CLIN 0002: 27 Sep 2026 to 26 Sep 2027
  • Option Line Item 1001: 27 Sep 2027 to 26 Sep 2028
  • Option Line Item 1002: 27 Sep 2027 to 26 Sep 2028
  • Option Line Item 2001: 27 Sep 2028 to 26 Sep 2029
  • Option Line Item 2002: 27 Sep 2028 to 26 Sep 2029
  • Option Line Item 3001: 27 Sep 2029 to 26 Sep 2030
  • Option Line Item 3002: 27 Sep 2029 to 26 Sep 2030
  • Option Line Item 4001: 27 Sep 2030 to 26 Sep 2031
  • Option Line Item 4002: 27 Sep 2030 to 26 Sep 2031

• Estimated Value: USD 25,000,000.00 (Size Standard for NAICS 561611)

• Solicitation Issue Date: 27 May 2026

• Offer Due Date: 26 Jun 2026, 04:00 PM Local Time

• Submission Method: Electronic via email to specified points of contact. No hard copy or zip files accepted.

• Evaluation Factors: The award will be based on a Performance Price Tradeoff (PPT) basis. Non-price factors (Technical Approach and Quality Control Plan) are more important than Past Performance. Technical Approach and Quality Control Plan are equally important.

  • Factor I: Technical Approach
  • Factor II: Past Performance
  • Factor III: Price
  • Factor IV: Organizational Conflict of Interest (OCI)
  • Factor V: Quality Control Plan (QCP)

• Offer Validity: 120 calendar days from the date specified for receipt of offers.

• The acquisition is unrestricted.

• NAICS Code: 561611

• Size Standard: USD 25,000,000.00

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference. DFARS clauses are also incorporated.

• Wide Area WorkFlow (WAWF) is required for payment requests and receiving reports.

• Several attachments are referenced, including a Performance Work Statement (PWS), Contract Data Requirements List (CDRL), Quality Assurance Surveillance Plan (QASP), Wage Determination, Pricing Worksheet, and Industry Q&A.

Questions & Answers / Clarifications

This document provides responses to industry questions regarding solicitation HT001126QE014, specifically concerning fingerprinting and background check requirements.

• Incumbent Contract: The incumbent contract for these services is HT001124P0017, held by Fieldprint, Inc.
• Fingerprint Submission: Both electronic (Live Scan) and physical (Hard Copy) fingerprints are required as part of the mandatory security vetting process for medical providers. This dual-format submission is a non-negotiable federal and defense agency requirement.
• Quality Control Plan (QCP): An Offeror is expected to submit a Quality Control Plan with their bid response. Revisions to the solicitation will provide further instructions.
• Nationwide Coverage: The contractor is responsible for determining the approach to providing nationwide coverage, and no specific methods (e.g., subcontractors, affiliate locations) are excluded.
• Mobile Fingerprint Collection: Mobile fingerprint collection services are not required.
• Experience Evaluation: Demonstrated experience with SWFT submissions, electronic fingerprint transmission, and mobile collection services will not be evaluated as part of the technical factor.
• Future Requirements: DHA does not currently anticipate future fingerprinting, biometric, or identity verification requirements suitable for regional providers, small businesses, or socio-economic certified firms.

This Q&A document clarifies requirements and submission expectations, particularly regarding the Quality Control Plan. Bidders should review the solicitation for any revisions mentioned in response to these questions.

Solicitation / RFP / RFQ

This solicitation is for Fingerprint Support Services, identified by Product Service Code R615. The Defense Health Agency is procuring these services.

• Collection and submission of electronic fingerprints.

• Collection and submission of hard copy fingerprints.

• Providing locations for fingerprint collection.

• Enabling DHA access to an electronic portal for applicant information, status verification, and reporting.

• Providing a web registration process for applicants.

• The contract is a Request for Quote (RFQ).

• The period of performance includes a base period from 27 Sep 2026 to 26 Sep 2027, with multiple option periods extending through 26 Sep 2031.

• The estimated value for the North American Industry Classification Standard (NAICS) code 561611 is USD 25,000,000.00.

• Offer Due Date: 26 Jun 2026, 04:00 PM Local Time.

• Offers must be submitted electronically via email.

• Evaluation will be based on Technical Approach (most important), Past Performance, Price, and Organizational Conflict of Interest (OCI).

• Technical evaluation will assess ability to provide electronic and hard copy fingerprint collection, location accessibility, electronic portal access, and web registration.

• Past performance will be evaluated based on recency, relevance, and confidence assessment from the last three years.

• Price will be evaluated for reasonableness.

• The Government intends to award without discussions.

• The acquisition is unrestricted.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment instructions (WAWF), improper business practices, organizational conflicts of interest, small business programs, and telecommunications equipment.

• Attachments include a Performance Work Statement (PWS), Contract Data Requirements List (CDRL), Quality Assurance Surveillance Plan (QASP), and a Wage Determination.

Performance Work Statement (PWS)

To provide fingerprinting collection and submission support services for personnel assigned to the Defense Health Agency (DHA), ensuring timely submission of digital and ink fingerprints to the Defense Counterintelligence and Security Agency (DCSA) for background investigations.

• Collection and submission of digital fingerprints using the DCSA Secure Web Fingerprint Transmission (SWFT) system.

• Collection and submission of ink fingerprints on various fingerprint cards, meeting U.S. State requirements.

• Provide a web registration process for applicants to collect demographic and biographic information.

• Fingerprint collection will use DCSA-approved devices, producing "Type-4" prints (10 rolled, 4 simultaneous flat, 2 thumbs).

• Electronic submission of fingerprints via SWFT.

• Physical card submission via "Standard Overnight" mail, at least twice weekly.

• Provide an electronic portal for requesters to query applicant information, verify statuses, create reports, and archive data.

• Fingerprints must be of quality acceptable to DCSA 98% of the time.

• Fingerprints must be transmitted using approved methods with zero allowance for mislabeled mail transactions.

• Rejected fingerprint submissions must be reprinted at the contractor's expense.

• Period of Performance: Base period (Sept 27, 2026 - Sept 26, 2027) plus four (4) 12-month option periods through Sept 26, 2031.

• Place of Performance: Contractor's fingerprint collection sites located within the 50 U.S. States, Guam, Puerto Rico, and U.S. Virgin Islands.

• This is a non-personal services contract.

• Contractor shall develop and maintain an effective Quality Control (QC) program.

• Contractor personnel must identify themselves as Contractor support personnel in all communications.

• Access to DHA Networks is not required.

• Personnel Security vetting is not required.

• Contractor shall furnish all supplies, equipment, facilities, and services required.

• The Government will NOT provide any Government Furnished Property, Equipment, or Services.

• Deliverable: Quality Control Plan (CDRL A001) due with proposal and updated as required.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a draft Quality Assurance Surveillance Plan (QASP) for the Defense Health Agency (DHA) Finger Printing Support Services contract. The QASP outlines the Government's systematic method for evaluating contractor performance.

• Purpose: To detail what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented.
• Government Roles: Defines responsibilities for the Contracting Officer (CO) and Contracting Officer's Representative (COR) in overseeing and coordinating surveillance.
• Contractor Representatives: Identifies the need for Contractor's Program Manager and Task Manager.
• Performance Standards: Outlines specific performance objectives, requirements (e.g., providing classifiable fingerprints, transmitting fingerprints), acceptable quality levels (AQLs), and methods of surveillance.
• Methods of QA Surveillance: Details methods such as direct observation, periodic inspection, and progress meetings.
• Ratings: Establishes a rating scale (Exceptional, Satisfactory, Unsatisfactory) to evaluate performance against standards.
• Documenting Performance: Describes processes for documenting acceptable and unacceptable performance, including the use of Contract Discrepancy Reports (CDRs).
• Frequency of Measurement: Specifies periodic measurements and monthly performance assessment meetings.
• Templates: Includes draft templates for Performance Reports and Contract Discrepancy Reports.

This QASP provides potential bidders with insight into how their performance will be evaluated if awarded the contract. It details the specific performance standards, acceptable quality levels, and surveillance methods the Government will use, allowing bidders to understand the key metrics for success and potential areas of scrutiny.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It details the specific data required, its format, frequency of submission, and other relevant administrative information.

• Data Item Number (A001): Quality Control Plan
• Contract Reference: PWS 1.10.1
• Frequency: One-time submission (ONE/P)
• Date of First Submission: 30 days after contract award (30DAC)
• Distribution Statement: Authorized for the Department of Defense and U.S. Department of Defense Contractors only.
• Format: Reproducible format via electronic mail, using current DOD approved MS Office products for text and graphics.
• Government Review: 30 days for review, acceptance, or rejection. Contractor has 10 days for correction and resubmittal.

This CDRL outlines a specific deliverable required from the contractor: a Quality Control Plan. Bidders need to understand the requirements for preparing, submitting, and revising this plan, including the specified format and submission timelines, to accurately price and plan for contract execution.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4281, Revision No. 37) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific geographic areas.

• Geographic Area: Virginia (specific counties and cities listed), District of Columbia, and Maryland (specific counties listed).
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Electrician, Nurse, Technician) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific fringe benefit rates (Health & Welfare) are detailed on page 8.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors, outlining requirements and minimum rates.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services covered by the Service Contract Act in the specified geographic locations. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements to be compliant. It directly impacts the cost proposal and overall feasibility of bidding on opportunities requiring these labor standards.

Form / Attachment / Pricing Sheet

This document contains pricing worksheets for the HT001125QE014 Fingerprinting Support Services opportunity. It is intended for bidders to detail their proposed pricing for the services outlined in the Performance Work Statement (PWS).

• TAB A CLIN Combined Pricing: Lists consolidated Contract Line Item Numbers (CLINs) for fingerprint collection and submission (electronic and hard copy) across a base year and four option years. It includes quantities and units of measure but shows a Unit Price and Total Price of $0.0 for all CLINs.
• TAB B CLIN Pricing Details: Breaks down the pricing for fingerprint collection and shipping for hard copy fingerprints into sub-CLINs (e.g., 0002A for collection, 0002B for shipping). This tab also shows quantities and units of measure with Unit Price and Total Price as $0.0.
• Notes: Clarify that CLINs for hard copy fingerprint collection and shipping (TAB B) should be consolidated into a single CLIN as reflected in TAB A and the solicitation.

Bidders must use these worksheets to structure their pricing proposals. While the provided worksheets show zero values, they outline the required CLIN structure and quantities for the services. Bidders need to populate these sheets with their proposed unit and total prices in accordance with the PWS and solicitation requirements to accurately reflect their bid for fingerprinting support services.