Fire Panel Maintenance and Service for Sector Delaware Bay AOR

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive inspection, testing, and emergency repair services for fire suppression systems across various U.S. Coast Guard (USCG) units.

• Conduct quarterly, semi-annual, and annual inspections of fire suppression systems, including fire panels, pumps, tanks, gauges, alarms, detectors, valves, standpipes, fire department connections, range hoods, and sprinklers.

• Perform hydrostatic testing of outdated fixed suppression system bottles.

• Ensure all services comply with manufacturer guidelines and applicable Local, State, and NFPA standards (NFPA 25, NFPA 72, NFPA 96).

• Provide emergency service response within 24 hours of notification, with pre-approval required for work and materials.

• Emergency service is not-to-exceed (NTE) $5,000 annually per CLIN 4.

• Provide a Certificate of Inspection after each service, noting all discrepancies.

• Apply inspection tags to tested systems.

• All work must be performed by experienced personnel to the best standard practices.

• Contractor employees must present a professional appearance and comply with USCG regulations.

• Base Year: July 1, 2026 – June 30, 2027.

• Includes 4 option years.

• Services are required for USCG Sector Delaware Bay and multiple USCG Stations (Atlantic City, Great Egg, Manasquan Inlet, Barnegat Light, Townsend Inlet, Fortescue, Indian River) and MSD Lewes.

• Contractors must provide 48-hour advance notice for preventive maintenance scheduling during business hours (Mon-Fri, 8 AM - 4 PM, excluding Federal Holidays).

• A single telephone number must be provided for 24/7 emergency call receipt.

• Bidders are strongly encouraged to conduct site visits.

• Contractors must comply with all federal safety (OSHA) and environmental (EPA) regulations.

• Contractor personnel require identification badges and a detailed employee list must be provided to the Contracting Officer's Representative (COR) two days prior to work commencement.

• Vehicles must display the contractor's name and meet safety requirements.

• No smoking, underage visitors, dependents, minors, or unauthorized animals are permitted on USCG facilities, with exceptions for service animals with documentation.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award form (Standard Form 1442) for construction, alteration, or repair work. It outlines the government's requirement for performance of a "Statement of Work" (SOW), though the SOW itself is not provided in this document.

• The primary requirement is the "Statement of Work" (SOW), identified by number 1 and dated.

• The contractor shall begin performance within 5 calendar days and complete the work within 30 calendar days after receiving award or notice to proceed.

• Performance and Payment Bonds are required (Item 12a).

• Offers are due by a specified date and time at the address listed in Item 8.

• Offers must be marked with the offeror's name, address, solicitation number, and due date/time.

• Offer guarantee is not required.

• Offers must be valid for a minimum number of calendar days for Government acceptance (specified in Item 13d).

• The solicitation incorporates work requirements and other provisions/clauses by reference.

• Not explicitly stated in this form, but the "Type of Solicitation" is marked as "SEALED BID (IFB)" and "REQUEST FOR PROPOSAL" is also checked, indicating a potential for either sealed bids or negotiated proposals.

• The Contracting Officer is Sergio Cosby, and the point of contact for information is David Pilitowski.

• Offers may be submitted via email to Sergio.A.Cosby@uscg.mil.