Fire System Maintenance for MAT Pascagoula, MS for USCG

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a preventative maintenance (PM) schedule for various equipment. It lists the "Earliest Next Due Date" for PM services, the equipment ID and description, the PM frequency, and the unit of that frequency.

• Earliest Next Due Date: The upcoming date when preventative maintenance is scheduled.
• Equipment: Unique identifier for the equipment.
• Equipment Description: A textual description of the equipment requiring maintenance.
• PM Frequency: The numerical interval for preventative maintenance.
• PM Frequency Unit: The unit of time for the PM frequency (e.g., MONTHS, WEEKS).

This schedule provides potential bidders with insight into the types of equipment requiring regular maintenance and the frequency of these services. It can help bidders understand the scope of potential maintenance contracts, the types of assets they might be responsible for, and the timing of these maintenance activities. This information is crucial for developing accurate proposals and assessing the workload involved in any related maintenance opportunities.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity.

• Sprinkler Risers: Each building has one sprinkler riser.
• Fire Alarm Systems: The brand of fire alarm systems in each building is Siemens.

No impact on solicitation requirements, due dates, or submission rules was noted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain required inspections and services for fire protection systems and equipment at U.S. Coast Guard Base MAT Pascagoula, MS, to meet National Fire Protection Association (NFPA) standards for detecting potential problems and minimizing future repair costs.

• Furnish all labor, tools, materials, transportation, equipment, supervision, and personnel to perform required inspections and services for fire protection systems.

• Provide additional quotes for any maintenance and repairs required but not covered in this PWS. No repairs outside of preventative maintenance criteria are authorized.

• Personnel must possess the necessary knowledge, qualifications, and experience.

• Services and inspections for fire protection systems and equipment must comply with NFPA standards.

• Services include quarterly, semiannual, and annual inspections as per NFPA requirements.

• Equipment covered includes: Wet-Automatic Fire Sprinkler System, Fire Alarm Systems, and carbon monoxide detectors.

• Locations: FRC Building 100 and MAT Building 104.

Wet-Automatic Fire Sprinkler System (per NFPA 72, 2020 Standard):

• Visual inspection of pressure gauges.
• Testing for static and residual pressure.
• Operation of test valve to verify flow.
• Testing of flow and tamper switches.
• Dry System-Trip test and air compressor refill.
• Draining and refilling of system.
• Exercise and lubricate valves.
• Visual inspection of spare sprinkler heads and existing heads.
• Service interval tag installation.

Fire Alarm System (per NFPA 72, 2019 Standard):

• Function test of control panels and enunciator panels (normal and emergency battery).

• Function test of initiating devices, sprinkler water flow/tamper switches, smoke detectors, heat detectors, carbon monoxide detectors, manual pull stations.

• Function test of indicating devices (horn strobes, bells, speakers).

• Test of door closures.

• Verification of signals to monitoring company.

• Service interval tag installation.

• Location: U.S. Coast Guard Base MAT Pascagoula, 104 USS Vicksburg Way, Pascagoula, MS 39595.

• Contract Length: One base year with four one-year option years.

• Continuity of Facilities Operation: Schedule work to minimize interference. Provide one week's notice to COR for inspections and 48 hours for shutdowns. On-site work between 8:00 AM and 3:00 PM, Monday-Friday (excluding Federal Holidays), unless approved otherwise.

• Performance Standards: Adhere to all safety procedures. Furnish all personal protective equipment (PPE). Safeguard public and Government personnel, property, and equipment. Avoid interruptions of Government operations.

• Repairs and Additional Maintenance: If discrepancies are found, provide a quote for repairs within 5 business days. Authorization required from KO or COR before affecting repairs.

• Deliverables: Detailed inspection report within 5 business days to COR, including equipment inspected, system condition, and recommendations.

• Liability: Contractor liable for damages due to fault or negligence.

• CWO Mike Ackiss

• Email: Carlton.M.Ackiss@uscg.mil

• Phone: 504-239-4937

Other / Unclassified

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the area of Mississippi Counties of Hancock, Harrison, Jackson. It lists various occupations with their corresponding minimum hourly wage rates and required fringe benefits. The document is dated with a "Revision No.: 28" and "Date Of Last Revision: 12/03/2025". It also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, and hazardous pay differentials.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract in the specified counties. Bidders must ensure their proposed pricing accounts for these mandated rates to comply with the Service Contract Act and related Executive Orders. It helps bidders understand the labor costs associated with performing services in this geographic area.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for qualified vendors to provide required inspections and services for fire protection systems and equipment. The services are to be performed at the USCG MAT in Pascagoula, MS.

• Inspections and services for fire protection systems and equipment.

• All work is to be completed in accordance with the performance work statement (PWS).

• The contract will have a one-year base period with four one-year options.

  • Base Period: 23 Feb 2026 - 22 Feb 2027
  • Option Year 1: 23 Feb 2027 - 22 Feb 2028
  • Option Year 2: 23 Feb 2028 - 22 Feb 2029
  • Option Year 3: 23 Feb 2029 - 22 Feb 2030
  • Option Year 4: 23 Feb 2030 - 22 Feb 2031

• Vendors are requested to provide pricing for the base year and all option years.

• Quotations must be submitted to the issuing office by the close of business on 02/18/2026.

• Submit quotes to Joel.S.Ivy@uscg.mil.

• This opportunity is set aside 100% for small business.

• This is a request for information and quotations furnished are not offers.

• The government is not committed to paying any costs incurred in the preparation of the submission or to contract for supplies or services.

• Additional provisions and representations are not attached.

Solicitation / RFP / RFQ

This document, "Commercial Products and Commercial Services 52.212-1 Instructions to Offerors," provides detailed instructions for potential offerors responding to a solicitation for commercial products and services. It outlines the requirements for submitting offers, including the necessary information and format.

Offers must include:

• Solicitation number

• Time specified for receipt of offers

• Offeror's name, address, and telephone number

• Technical description of items offered (sufficient for evaluation)

• Terms of any express warranty

• Price and discount terms

• "Remit to" address

• Completed representations and certifications (FAR 52.212-3)

• Acknowledgment of Solicitation Amendments

• Past performance information (if an evaluation factor)

• A statement of agreement with all terms, conditions, and provisions if not using SF 1449.

• Offers must be held firm for 30 calendar days from the receipt date, unless otherwise specified.

• The Government intends to award a contract to the responsible offeror whose offer is most advantageous, considering price, technical capability, past performance, and delivery time.

• Offers must be submitted by the exact time specified in the solicitation.

• Offers may be submitted on SF 1449, letterhead stationery, or as otherwise specified.

• The Government may award without discussions, so initial offers should represent the best terms.

• The Government reserves the right to conduct discussions if deemed necessary.

• The Government may reject any or all offers, accept other than the lowest offer, and waive informalities.

• The Government may accept any item or group of items, and may award for a quantity less than specified, unless limited by the offeror.

• NAICS code and small business size standard will be specified elsewhere in the solicitation.

• Specific conditions apply to offers from small businesses, HUBZone concerns, and other socio-economic categories regarding price evaluation preferences.

• The document references other FAR provisions and clauses that are incorporated by reference and available at www.acquisition.gov.

• It details procedures for late submissions, modifications, revisions, and withdrawals of offers.

• It outlines the process for obtaining required specifications, standards, and commercial item descriptions.