Firm-Fixed Price, Commercial Item, Purchase Order, to provide servers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Plains Area Indian Health Service (IHS) is soliciting quotes for seven (7) Dell PowerEdge Servers for Picture Archival and Communication Systems (PACS) Replacements. This is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside acquisition, intended to result in a Firm-Fixed Price, Commercial Item, Purchase Order. Quotes are due March 27, 2026, at 12:00 pm CST.
Scope of Work
The requirement is for seven (7) new Dell PowerEdge Servers to replace existing PACS. These servers will provide hardware for the Smart Medical Systems, PACS application. Key requirements include:
- Provision of at least one operator manual (digital or physical).
- All equipment must be new, with no used, refurbished, remanufactured, "Gray Market Goods," or "Counterfeit Electronic Parts."
- Equipment must include the Original Equipment Manufacturer's (OEM) warranty.
- The solution must comply with the Internet Protocol version 6 (IPv6) standards profile as defined by the NIST USGv6 Program.
- Compliance with Privacy Act, HIPAA, and 42 CFR Part 2 regulations is mandatory.
Contract & Timeline
- Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order.
- Period of Performance: Date of Award through 90 days.
- Award Basis: "All-or-none" basis.
- Pricing: Unit pricing must be all-inclusive (travel, lodging, per diem, fringe benefits, federal, state, and local taxes, and all other pertinent costs).
- Questions Due: March 20, 2026, 12:00 pm CST.
- Quotes Due: March 27, 2026, at 12:00 pm CST.
- Proposal Validity: Quotes must be firm for at least 90 days from receipt.
Eligibility & Evaluation
- Set-Aside: This is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside.
- NAICS Code: 334111 (Electronic Computer Manufacturing), with a small business standard of 1,250 employees.
- Evaluation Criteria: Lowest Price, Technically Acceptable (LPTA).
- Technical Acceptability Subfactors:
- Meeting all areas under the "Scope of Work" and "Equipment" requirements.
- Past Performance: List of contracts for similar services within the last three years.
- Price: Completeness and reasonableness of the pricing schedule.
- Registration: Offerors must be registered with SAM.gov, have a UEI number, and a TIN number.
- Exclusions: No award will be made to vendors on the OIG Exclusions List.
- Discussions: The Government intends to evaluate and make award without discussions, except for minor clarifications.
Submission Requirements
Quotes must be submitted on company letterhead, signed, and dated, including:
- Solicitation number RFQ 75H70626Q00052.
- Company name, address, telephone, and email of contact person.
- Technical description of items offered, including product literature if necessary.
- Terms of any express warranty.
- Price and any discount terms.
- "Remit to" address if different.
- Acknowledgment of any solicitation amendments.
- Statement of ability to meet qualifications and SOW requirements.
- Past performance information.
- Statement of agreement with all terms, conditions, and provisions.
- Submit electronically via email to wenda.wright@ihs.gov.
Additional Notes
Multiple deliveries will be made to seven locations as stated in the Statement of Work. The solicitation incorporates FAR and HHSAR provisions and clauses by reference.