Firm Fixed price, non personal, commercial Purchase Order for Materials Management Software and Monthly Management and Support at the Fort Thompson Indian Health Center, Fort Thompson South Dakota.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), under the Department of Health and Human Services, is seeking proposals for a Firm Fixed-Price, non-personal, commercial Purchase Order for Materials Management Software and Monthly Management and Support at the Fort Thompson Indian Health Center, Fort Thompson, South Dakota. This opportunity is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside. Quotations are due by March 13, 2026.
Opportunity Details
This Combined Synopsis/Solicitation (RFQ) aims to procure a Materials Management software program, including an electronic license and ongoing support, for the Property & Supply department. The system will facilitate a secure, web-based electronic requisitioning process for all employees to order supplies and materials.
Scope of Work
The contractor will be responsible for providing comprehensive services, including:
- Planning: Requirement gathering, detailed business process discovery, and project timeline development.
- Configuration & Development: System configuration, custom development, and data migration planning.
- Testing: Unit testing, system integration testing, and support for user acceptance testing.
- Deployment: Go-live planning and execution.
- End User Training: Training needs assessment and identification of staff roles requiring training.
Key Deliverables
- Detailed functional specifications (within 15 days of contract award).
- Testing reports (within 30 days of kickoff meeting).
- Comprehensive training material, including user manual, administrator guide, and maintenance protocols (within 1 month of contract award).
Contract & Timeline
- Type: Firm Fixed-Price, Commercial Purchase Order (RFQ)
- Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE)
- Period of Performance: January 1, 2026 to December 31, 2026 (12 months)
- Place of Performance: Fort Thompson Indian Health Center, Fort Thompson, SD 57339
- Product/Service Code: DD01 (IT Service Management Support Services)
- Published Date: November 20, 2025
Special Requirements & Compliance
The software must comply with stringent standards including NIST SSDF, HIPAA, FISMA, IEC 60601, and ISO 13485. Key considerations include:
- Government ownership of all rights to documents/materials produced.
- Software design with security in mind, minimizing vulnerabilities and protecting sensitive data.
- Clear processes for vulnerability disclosure and incident response.
- Accessibility for users with disabilities.
- Review and approval of Open Source Software Licenses.
Submission & Evaluation
The quoted unit price must be all-inclusive, covering travel, lodging, per diem, fringe benefits, taxes, and any other pertinent costs. The Government reserves the right to accept or reject services if the level of work is unsatisfactory.
Response Due
Quotations must be furnished by March 13, 2026, at 9:30 PM Eastern Time.
Contact Information
- Primary: Mitchell Franklin (mitchell.franklin@ihs.gov, 605-245-1597)
- Secondary: Mavis Cheney (mavis.cheney@ihs.gov, 605-245-1558)