Firm Fixed price, non personal, commercial Purchase Order for Materials Management Software and Monthly Management and Support at the Fort Thompson Indian Health Center, Fort Thompson South Dakota.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for "Materials management software and monthly management support." The government is seeking quotations for this service.

• The primary deliverable is "Materials management software and monthly management support."

• The quantity specified is "12 mo" (12 months).

• The unit price and total amount are not specified, indicated as $0.00 in the provided schedule.

• Quotations must be furnished to the issuing office (Block 5a) on or before the close of business on the date specified in Block 10.

• The "DELIVER BY" date is 02/25/2026.

• The RFQ is marked "THIS RFQ X IS" indicating it is a request for quotation.

• The document indicates "IS NOT A SMALL BUSINESS SET-ASIDE."

• This is a request for information and quotations furnished are not offers.

• If unable to quote, vendors should indicate so and return the form.

• This request does not commit the Government to pay any costs incurred in preparing a quotation.

• Any representations and/or certifications attached to this RFQ must be completed by the quoter.

Statement of Work (SOW)

To provide a Materials Management software program, including an electronic license and support, for the Property & Supply department at the Fort Thompson Indian Health Center. The system will enable a secure, web-based electronic requisitioning process for all employees to order supplies and materials.

The contractor will perform the following tasks:

• Planning: Requirement gathering, detailed business process discovery, and project timeline development.

• Configuration & Development: System configuration, custom development, and data migration planning.

• Testing: Unit testing, system integration testing, and support for user acceptance testing.

• Deployment: Go-live planning and execution.

• End User Training: Training needs assessment and identification of staff roles requiring training.

• Detailed functional specifications (within 15 days of contract award).

• Testing reports (within 30 days of kickoff meeting).

• Comprehensive training material, including user manual, administrator guide, and maintenance protocols (within 1 month of contract award).

• Project Plan: Contractor must provide a project manager to create a baseline project plan with scheduling requirements. Performance threshold: Zero deviation from standard. Method of Surveillance: 100 percent inspection.

• Software Testing: All issues identified in the testing cycle must be resolved. Performance threshold: Zero deviation from standard. Method of Surveillance: 100 percent inspection.

• Software Training: Contractor must provide comprehensive documentation. Performance threshold: Zero deviation from standard. Method of Surveillance: 100 percent usable.

January 1, 2026 to December 31, 2026.

• Compliance: Software must comply with NIST SSDF, HIPAA, FISMA, IEC 60601, and ISO 13485 standards.
• Data Rights: Government owns all rights to documents/materials produced under the contract.
• Security: Software must be designed with security in mind, minimize vulnerabilities, and protect sensitive data. Clear processes for vulnerability disclosure and incident response are required.
• Accessibility: Software must be accessible to users with disabilities.
• Open Source Software Licenses: Must be reviewed and approved.
• Assumptions: Existing hardware platform, availability of subject matter experts, and government-provided data accuracy are assumed.
• Constraints: Budget limitations, stipulated timelines (18-month period of performance), and government regulations apply.