Fitness Equipment Maintenance and Repair Services RFI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Homeland Security (DHS), specifically the Federal Law Enforcement Training Center (FLETC), is conducting a Sources Sought Request for Information (RFI) to identify small businesses capable of providing Fitness Equipment Maintenance and Repair Services at its Glynco, GA facility. This RFI emphasizes interest in WOSB, SDVOSB, HUBZone, or 8(a) socio-economic categories. Responses are due March 6, 2026.
Scope of Work
The contractor will provide all labor, materials, and supplies for comprehensive maintenance and repair of fitness equipment. This includes:
- Performing factory-recommended maintenance (lubrication, cleaning, repairs) according to Original Equipment Manufacturer (OEM) instructions.
- Conducting visual and technical inspections, replacing missing, defective, or worn parts with OEM-specification components.
- Maintaining and repairing both current and future equipment acquired by FLETC.
- Submitting weekly work schedules and monthly inspection schedules.
- Coordinating service visits and discussions with the Contracting Officer's Representative (COR).
- Adhering to industry best practices and OEM standards.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5), with emphasis on WOSB, SDVOSB, HUBZone, or 8(a)
- Place of Performance: FLETC Glynco, Brunswick, GA
- Work Schedule: Monday-Friday, 7:30 a.m. - 4:30 p.m. ET, at least one day per week.
- Response Due: March 6, 2026, 10:00 PM ET
- Published: March 3, 2026
Special Requirements & Qualifications
- Contractor employees must be certified and meet OEM standards.
- Technicians require at least two (2) years of full-time experience servicing commercial-grade fitness equipment at a large facility.
- A written Quality Control Plan (QCP) must be submitted with the bid, and an Accident Prevention Plan (APP) within 10 days of award.
- Parts replacement requires prior approval via a Service Contract Work Request (SCWR) with three estimates.
- The contractor is responsible for maintaining legible records of all work and parts used.
Additional Notes
This RFI is for market research purposes to gauge small business interest and capabilities. It does not constitute a solicitation or guarantee a future award.