Flathead National Forest - Condon Bunkhouse Maintenance Repairs

Questions & Answers / Clarifications

This document is a record of a site inspection tour and pre-bid conference for the Condon Bunkhouse Maintenance Repairs opportunity. It includes a list of attendees and answers to questions posed by prospective bidders.

• Q1: Repair of imperfections in existing Dry Wall: The government confirmed that painting preparation includes repairing the dry wall damage.
• Q2: Repair of damaged Bunkhouse door jamb mortises: The government stated that there is no plan to replace door jambs or the modified door trim.

This document provides clarifications that may affect how bidders approach the scope of work, particularly regarding dry wall repairs and door jambs. Bidders should note that questions and answers are continued on the next page, indicating further details may be provided.

Eighteen total prospective bidders attended the site inspection tour. A list of company names and representatives is included.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "GAOA Condon Bunkhouse Maint. Repairs" opportunity, dated January 22, 2026.

• Work Timeline: Work is to be completed within 60 days after the Notice to Proceed (NTP), with an approximate start in April 2026. A pre-work conference will be held after NTP.
• Painting Scope: All doors, jambs, and trim (inside and outside) are to be painted. Inside areas of closets and cabinets are also included.
• Flooring Repairs: Repairs to damaged maple flooring in Residence #3 are required as part of a pay item. New linoleum will be installed in the laundry/utility room of Residence #3.
• Lead Paint: Contractors must assume all painted areas contain lead paint and manage waste accordingly. Testing is only required if the contractor wishes to perform work without assumed lead paint mitigation.
• Mold Remediation: Containment cleaning, including mold remediation, is required in the stud bays of Residence #3's flooded area, involving HEPA vacuuming and washing.
• Flooring Type: Bunkhouse basement floors require a two-part epoxy with three coatings (primer, intermediate, topcoat).
• Electrical Work: Contractors are not required to perform electrical work but must install drywall around electrical outlet boxes.

These clarifications refine the scope of work, particularly regarding painting, flooring, lead paint, and mold remediation. Bidders should review these responses to ensure their proposals accurately reflect the project requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure GAOA Condon Bunkhouse Updates. The work involves maintenance, repainting, and repairs to floors, walls, and ceilings in two bunkhouses and one residence located at the US Forest Service's Condon, MT work center. The residence requires flood repairs to walls and floors in a bedroom and laundry room, and wall and ceiling repair in the basement. The bunkhouses require gypsum board wall and ceiling repairs and repainting.

• Repainting and repairs to floors, walls, and ceilings in 2 bunkhouses and 1 residence.

• Flood repairs to walls and floors in a bedroom and laundry room within the residence.

• Wall and ceiling repair in the residence basement.

• Gypsum board wall and ceiling repairs and maintenance repainting in the bunkhouses.

• Scrubbing and cleaning wall surfaces to remove mildew.

• Installing gypsum board.

• Painting interior walls and ceilings.

• Installing linoleum flooring.

• Screening, sanding, and sealing maple floors.

• Painting all interior and exterior doors and door trim.

• Painting garage exterior entry doors and door trim, if applicable.

• Paint selection and finish must comply with the Master Painters Institute (MPI) standards.

• Estimated construction magnitude: $100,000 to $250,000.

• Anticipated contract award type: Firm Fixed Price.

• One award is anticipated.

• Quotes are due on or before January 29, 2026, at 4:00 PM MST.

• Quotes shall be e-mailed to lisa.rakich@usda.gov.

• Required submission documents: Schedule of Items with Prices, Past Performance Questionnaire sheets, and Written Technical Approach.

• Evaluation will be based on a comparative methodology, determining the best value to the Government.

• Evaluation factors include: Experience (Past Performance), Technical Approach, and Price.

• A pre-quote site visit is scheduled for Thursday, January 22, 2026, from 11:00 am to 12:00 pm MST at the Condon Work Center.

• This acquisition is a Total Small Business Set-Aside.

• Applicable North American Industry Classification Standard (NAICS) Code: 238350 Finish Carpentry Contractors.

• Small business size standard: $19 million.

• This solicitation incorporates provisions and clauses by reference, available at www.acquisition.gov.

• Attachment 1 - Solicitation Terms and Conditions contains applicable clauses, instructions, and evaluation criteria.

• Additional attachments include: Schedule of Items, Drawings and Photos, Statement of Work (SOW) Specifications, Davis Bacon Wage Determination, and Past Performance Questionnaire.

• Offerors must hold prices for 60 calendar days from the offer receipt date.

• Questions are due by January 23, 2026, at 4:00 PM MST via email to lisa.rakich@usda.gov.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items (RFQ) for GAOA Condon Bunkhouse Updates. The project involves maintenance, repainting, and repairs to floors, walls, and ceilings in two bunkhouses and one residence located at the US Forest Service's Condon, MT work center. The work locations are unoccupied housing units.

• Repainting and repairs to floors, walls, and ceilings in 2 bunkhouses.

• Flood repairs to walls and floors of a bedroom and laundry room within the residence.

• Basement wall and ceiling repair work within the residence.

• Specific tasks include: prepping and painting all interior surfaces (walls, ceilings, doors, closets, trim, windows, moldings, bulkhead/cellar ways, basement walls, and bunkhouse basement floors), prepping and painting exterior doors and door trim, and painting garage exterior entry doors and trim if applicable.

• Paint selection and finish must comply with the Master Painters Institute (MPI) standards.

• Estimated construction magnitude: $100,000 to $250,000.

• Anticipated contract award type: Firm Fixed Price.

• The government intends to make one award.

• Quotes are due on or before January 29, 2026, at 4:00 PM MST.

• Quotes shall be submitted via email to lisa.rakich@usda.gov.

• Required documents with quote: Schedule of Items with Prices, Past Performance Questionnaire, and Written Technical Approach.

• Evaluation will be based on a comparative evaluation methodology, assessing best value to the Government.

• Evaluation factors include: Experience, Technical Approach, and Price.

• A pre-quote site visit is scheduled for Thursday, January 22, 2026, at 11:00 am at the Condon Work Center.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• Applicable North American Industry Classification Standard (NAICS) Code: 238350 Finish Carpentry Contractors.

• Small business size standard: $19 million.

• The solicitation incorporates provisions and clauses by reference, accessible electronically at www.acquisition.gov.

• Attachment 1: Solicitation Terms and Conditions, Instructions, and Evaluation Criteria.

• Attachment 3: Statement of Work (SOW) Specifications.

• Offerors must hold prices firm for 60 calendar days from the offer receipt date.

Form / Attachment / Pricing Sheet

This document is a Performance Questionnaire intended to gather information from potential bidders regarding their experience and capability to perform work related to the "Condon Bunkhouse Maintenance Repairs" solicitation (Solicitation # 1240LU26Q0007).

• Contractor Information: Name, address, and telephone number.
• Experience: Years of experience in the relevant line of work, and specific experience as a prime or sub-contractor.
• Past Projects: Details of projects completed within the last three years, including contract amount, type of project, completion date, and contact information for the owner/person.
• Current Commitments: Information on concurrent contractual commitments.
• Performance History: Questions regarding failure to complete work, completion by performance bond, and site visits.
• Technical Approach: A narrative section for bidders to describe their approach to performing the work.
• Progress Rates: Estimation of progress rates for specific work items (e.g., Mobilization, Demobilization, Painting, Sheetrock Gypsum Board Repairs, Hardwood Floor Refinishing, Vinyl Flooring).
• Key Personnel Experience: Details on the experience of principal individuals involved in the contract.
• Remarks: A section for additional information.
• Certification: A statement by the contractor certifying the accuracy of the information provided.

Bidders must complete and submit this questionnaire as part of their proposal. The information provided will be used by the government to evaluate the bidder's past performance, technical capability, and overall suitability for performing the work described in the solicitation. Failure to provide complete and accurate information may impact the evaluation of the bid.

Form / Attachment / Pricing Sheet

This document contains drawings and photographs related to the "GAOA Condon Housing Deferred Maintenance" project for the Flathead National Forest, Swan Lake Ranger District. It provides visual and schematic information for the "House #3" and "Bunkhouse A & B" deferred maintenance work, specifically focusing on drywall repair and painting.

• Index of Sheets: Lists all included drawings and their titles.
• Project Location Map: Shows the general location of the project within the United States and a more detailed map of the project area.
• Travel Directions: Provides step-by-step directions to the project site.
• Drawings: Includes floor plans for House #3, Bunkhouse "A", and Bunkhouse "B", detailing room dimensions, furniture layouts, and areas requiring specific work (e.g., drywall repair, flooring installation).
• Notes on Drawings: Specifies tasks such as "Prep and paint all interior surfaces" and "Repair 3 ft tall drywall 'FLOOD CUTS' and damaged ceiling and walls."
• Photographs: Shows existing conditions of House #3 (upstairs and basement) and Bunkhouse "A" and "B" (basement photos), illustrating the areas needing repair and painting.

This document is crucial for bidders to understand the scope and nature of the deferred maintenance work. The drawings provide the layout and dimensions of the structures, while the photographs offer a visual representation of the current state of the buildings, highlighting the specific areas requiring drywall repair and painting. This information is essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction, providing prevailing wage rates and fringe benefits for various labor categories in Missoula County, Montana. It serves as a reference for contractors to ensure compliance with labor standards on federal or federally funded construction projects.

• General Decision Number: MT20230003
• Superseded General Decision Number: MT20230002
• State: Montana
• Construction Type: Building
• County: Missoula County in Montana
• Building Construction Projects: Does not include single-family homes or apartments up to and including 4 stories.
• Labor Classifications and Rates: Lists specific trades (e.g., Bricklayer, Electrician, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker) with their corresponding hourly wage rates and fringe benefits.
• Zone Definitions: Provides definitions for different travel zones based on mileage from specific towns, which affect the applicable wage rates for certain trades (e.g., Power Equipment Operator, Laborer).
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Wage Determination Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on construction projects covered by this wage determination. This information is crucial for accurately estimating labor costs in their proposals and ensuring compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" which details the specific items for which vendors must provide pricing. It serves as a pricing sheet for the Condon Bunkhouse Maintenance Repairs solicitation.

• Items: Mobilization, Painting, Sheetrock Gypsum Board Repairs, Hardwood Floor Re-finishing, Vinyl Flooring.
• Unit of Measure: Lump Sum (LSQ) for Mobilization, Square Feet (Sqft) for others.
• Estimated Quantity: Specific quantities are provided for each item.
• Unit Price & Item Cost: Fields are provided for vendors to enter their pricing.
• Note: Vendors must quote on all items and be registered in SAM.gov to submit pricing.
• LUMP SUM QUANTITIES (LSQ): Defined as one complete unit of work, including materials, equipment, and labor.
• Specification Section 011250: Referenced for a full definition of items, indicating this schedule should be used in conjunction with that section.
• Quote Furnished By: Fields for Vendor UEI #, Phone #, and E-Mail Address.

This document is critical for bidders as it outlines the specific services and quantities for which they need to provide a price. It directly impacts proposal preparation and is essential for understanding the scope of work from a cost perspective.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project involves maintenance repainting and repairs to floors, walls, and ceilings in two bunkhouses and one residence at the US Forest Service's Condon, MT work center. The work locations are currently unoccupied housing units.

• Scrub and clean wall surfaces and cavities to remove mildew.

• Install gypsum board.

• Paint interior walls and ceilings.

• Install linoleum flooring.

• Screen, sand, and seal maple floors.

• Paint all interior and exterior doors.

• Repair flood damage to walls and floors in a bedroom and laundry room.

• Repair basement walls and ceilings.

• Repaint interior and exterior doors and door trim.

• Repaint garage exterior entry door and door trim (if applicable).

• Paint selection and finish must be in accordance with Master Painters Institute (MPI) standards.

• Specific MPI standards are listed for exterior doors, interior doors, interior walls (gypsum board), interior trim, interior windows, interior ceilings, basement walls (gypsum board), and wood floors.

• Spraying paint is allowed for interior ceilings and basement spaces, subject to CO approval and ensuring no overspray.

• Floor refinishing for bedrooms and closets in House #3 involves removing carpets, cleaning, screening/sanding, staining, and applying two coats of high-gloss polyurethane.

• The work will be performed at the US Forest Service's Condon Work Center, 6887 MT Hwy 83, Condon, MT 59826.

• The performance period is 60 calendar days from the issuance of the Notice to Proceed (NTP).

• Contractors are encouraged to visit the site to examine the buildings and conditions.

• A site visit is scheduled for January 22, 2026, at 11:00 AM MST.

• Building access can be arranged by contacting Patrick Siers.

• Normal working hours are 8:00 AM to 5:00 PM, Monday through Friday, excluding Federal Holidays. Off-hours work requires prior written permission.

• A preconstruction conference is required.

• The contractor must submit a Schedule of Work for approval.

• Progress photographs must be submitted with each application for payment.

• The contractor must comply with all safety standards and regulations (OSHA).

• Qualified on-site supervision is required.

• The contractor is responsible for protecting government property and repairing any damage.

• The work may involve exposure to lead-based paint (LBP); buildings constructed prior to 1978 are assumed to contain LBP.

• A Health and Safety Plan addressing LBP hazards and protective measures is required.

• Waste disposal must comply with State of Montana solid waste regulations.

• Restoration and clean-up of all disturbed areas is required.

• Specific sections of specifications are attached, including Measurement and Payment, Project Management and Coordination, Submittal Procedures, Work Restrictions, Mobilization, Quality Control, Waste Material Disposal, Interior Painting, Wood Flooring/Stains/Finishes, and Resilient Flooring.